Houlton LPOE CMc RFI Tracker Sheet 2024 11 22.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- Construction-Manager as Constructor (CMc) for the Houlton Land Port of Entry, Houlton, ME
- Solicitation number
- 47PB0024R0049
About this file
This document is a Request for Information (RFI) Tracker Sheet related to Solicitation No. 47PB0024R0049 for the Construction Manager as Constructor (CMc) services for the Houlton Land Port of Entry (LPOE) project in Houlton, Maine. The RFI responses address several key details, including: 1) the CAS requirement, which was denied removal; 2) the requirement for a mandatory Price Proposal, which cannot be waived; 3) the need to follow the Statement of Work (SOW) dated August 2, 2024 and other attachments, rather than conflicting supplemental documents; 4) the pricing structure, which must be submitted per the Contract Price Form and cannot be provided as a preconstruction fee or CM fee percentage; and 5) the design phase services scope, which includes schedule development, cost estimating, value engineering, and other collaborative activities with the A/E. The document also provides details on the required meetings and deliverables during the design phase.
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Follow-up RFIs
| Solicitation No. 47PB0024R0049 |
| Project Name: |
| Houlton, ME |
Pre-Proposal Conference RFI's
| RFI Number | Question | Response | Date Submitted | Date Received | Date Answered |
| 1 | We hereby request that the Modified CAS and CAS requirement is removed from the project in its entirety making the entire project CAS exempt. | Request denied. Approval for removing or modifying CAS requires approval by the Head of Contracting Agency (HCA) and there is not enough detail/justification to warrant removal. Small business is exempt to CAS requirements. | 11/8/24 | 11/12/24 | 11/22/24 |
| 2 | The Solicitation lists the following breakdown of % evaluation criteria: |
a. The Technical Proposal shall include the information requested below.
i. (1) Experience in Providing Design Phase Services and Construction Phase Services on Similar Projects (30%)
ii. (2) Management and Technical Approach (Design Phase Services and Construction Phase Services) (20%)
iii. (3) Qualifications and Experience of Key Personnel (15%)
iv. (4) Past Performance in Providing Design Phase Services and Construction Phase Services on Similar Projects Provided under Factor #1 (15%)
v. (5) Sustainability (15%)
vi. (6) Small Business Participation (5%)
| vii. II.D. Price Proposal - No percentage is listed for the price proposal implying that this item has zero value at this juncture. Please confirm this pricing can be waived and is not required for the solicitation response? | A Price Proposal is mandatory. Lack of a Price Proposal would deem the entire proposal as non-responsive. The Price Proposal is evaluated separate from the Technical Proposal. The Technical Proposal is deemed to be more important than Price. | 11/8/24 | 11/12/24 | 11/22/24 | ||
| 3 | The basis for these questions is as follows: The Statements of Work documents provided do not match the solicitation. | Follow the Statement of Work (SOW) dated August 02, 2024 under Attachment 26 - A.0 SOW CMc Houlton LPOE Final 2024 08 02. | 11/8/24 | 11/12/24 | 11/22/24 | |
| 4 | The basis for these questions is as follows: | |||||
| o Supplemental document sent per RFI response AE Concept Development Narrative 2024 07 19 does not match the solicitation. | Follow AE Concept Development Narrative dated 2024 07 19. | 11/8/24 | 11/12/24 | 11/22/24 | ||
| 5 | The basis for these questions is as follows: | |||||
| o Supplemental document sent per RFI response GSA Program Development Study 100% PDS Report 2021 02 08 list multiple options within scopes of work but on the bid summary or bid breakdown no room to list options. | Provide a Price Proposal based on bid sheets provided under Attachment 19 - Contract Price Form 2024 08 25. The Program Development Study 100% PDS Report dated 2021 02 08 is for reference only. | 11/8/24 | 11/12/24 | 11/22/24 | ||
| 6 | The basis for these questions is as follows: o The information provided is not clear or consistent. The documents list conflicting options, incomplete scopes descriptions and it is not possible to determine an actual scope of work to provide budgetary pricing at this time. | Submit in accordance with the Statement of Work (SOW) dated August 02, 2024 under Attachment 26 - A.0 SOW CMc Houlton LPOE Final 2024 08 02. | 11/8/24 | 11/12/24 | 11/22/24 | |
| 7 | The basis for these questions is as follows: We are requesting that the pricing proposal component in The Solicitation be waived and completed as part of the preconstruction / Design Phase Services as the team can work together to develop scope of work and formatting that can be budgeted during the process. | Request denied. GSA requires a separate Price Proposal be submitted by the due date or the entire proposal will be considered non-responsive. | 11/8/24 | 11/12/24 | 11/22/24 | |
| 8 | The solicitation lists a breakdown summary of Design Phase Services, Base Bid and Bid Options 1 Thru Bid Options 7. a. If a pricing proposal is required, please confirm it is budgetary only and non-binding with modifications to occur during the preconstruction process and scope development? We ask this because the presentation of scope and details are vacant leaving many items up for interpretation and we don’t feel a budget at this juncture will be equitable for the actual project or provide any value. | CLIN 1 Design Phase Services can be awarded without negotiations and will be award as a firm fixed price contract. Provide a price for each option shown based on available information. Do not provide any exceptions or exclusions. If during evaluations, the Government is unable to assess what is being proposed then they may provide clarifying questions, hold discussions, and/or enter negotiations to evaluate the proposal. | 11/8/24 | 11/12/24 | 11/22/24 | |
| 9 | The solicitation lists a breakdown summary of Design Phase Services, Base Bid and Bid Options 1 Thru Bid Options 7. b. We suggest providing a preconstruction fee based on a labor histogram that can be reviewed and modified as the team and scope is defined. Is this acceptable? | No, this not acceptable. Submit a proposal in compliance with Attachment 19 - Contract Price Form 2024 08 25. | 11/8/24 | 11/12/24 | 11/22/24 | |
| 10 | The solicitation lists a breakdown summary of Design Phase Services, Base Bid and Bid Options 1 Thru Bid Options 7. c. We suggest providing a CM fee that will be a percentage of the combined cost of General Conditions, General Requirements and trade work. Is this acceptable? | No, this is not acceptable. The Government expects to see the same fee percentage for all work performed for base bid and all options per Attachment 19 - Contract Price Form 2024 08 25. The precentage would be what you normally include in overhead, direct, indirect costs and/or profit. | 11/8/24 | 11/12/24 | 11/22/24 | |
| 11 | The solicitation lists a breakdown summary of Design Phase Services, Base Bid and Bid Options 1 Thru Bid Options 7. d. If general conditions and general requirements are required for proposal response, please provide a duration of schedule and an updated scope of work with which buildings will be impacted and if phasing is anticipated for different buildings. | A Period of Performance was provided. The Houlton Land Port of Entry will remain open during construction. The Contractor will determine the means and methods on how to complete the work around U.S. Customs and Border Protection operations. Bidders are to submit a preliminary schedule consistant with the milestones listed in the Statement of Work. | 11/8/24 | 11/12/24 | 11/22/24 | |
| 12 | 4. Please confirm that Design Phase Services is limited to preconstruction and only inclusive of: |
a) Schedule Development
b) Cost-estimating and cost reconciliation services
c) Subcontractor participation
d) Value engineering services
| e) Design assist services | Follow the Statement of Work, Section IV - Scope of Services, paragraph A, pages 27 through 28. | 11/8/24 | 11/12/24 | 11/22/24 | ||
| 13 | 4.1 How many rounds of estimating and reconciliation are required or anticipated. It is not defined in any of the documentation provided? a) Schedule Development b) Cost-estimating and cost reconciliation services c) Subcontractor participation d) Value engineering services | |||||
| e) Design assist services | One (1) Design Development submission, three (3) Construction Development submissions, one (1) for final negoitations of GMP, reconciliation reviews will be completed by the CMa which could result in a resubmission. Refer to the SOW, pages 27-28. | 11/8/24 | 11/12/24 | 11/22/24 | ||
| 14 | 5. The Statement of work lists the preconstruction phase services aka design phase services as having a number of meetings required. Please provide a count for each of the meetings to be attended and anticipated durations of each. A. Pre-Construction Phase Services a.k.a. Design Phase Services. The CMc shall exercise reasonable care in performing its Pre-Construction Services. The Owner and A/E shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of services and information furnished by the CMc. The CMc, however, does not warrant or guarantee estimates and schedules except as may be included as part of the GMP. The CMc is not required to ascertain that the Drawings and Specifications are in accordance with applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities, but the CMc shall promptly report to the A/E and Owner any nonconformity discovered by or made known to the CMc as a request for information in such form as the A/E may require. | Refer to the SOW Section III General Requirements | 11/8/24 | 11/12/24 | 11/22/24 | |
| 15 | Please provide a count for each of the meetings to be attended and anticipated durations of each. 1. PROJECT INITIATION MEETING | |||||
| The CMc shall participate in an initial meeting with other members of the project team (the A/E, GSA, CMa, and customer agency representatives to review the project’s scope, status of design, discuss goals, begin initial project planning, and agree to the schedule for regularly scheduled Project Meetings. | Refer to the SOW Section III General Requirements | 11/8/24 | 11/12/24 | 11/22/24 | ||
| 16 | Please provide a count for each of the meetings to be attended and anticipated durations of each. 2. COLLABORATION WITH THE A/E | |||||
| During the A/E’s Design Phase Services, the CMc provides Pre-Construction advice to the owner and the A/E in a collaborative environment to identify the potential impact of the design on the project's actual construction and cost. Specifically, the CMc will focus on the design, constructability issues, schedule, cost, risks, and engage in a series of CMc Constructability Reviews and CERPA that occur after each A/E Design Submission. As required by the project the CMc shall facilitate in COST ESTIMATE RECONCILIATION and PROPOSED ALTERNATIVES workshops after each Constructability Review. The ultimate goal of this collaboration is to establish a final Estimated Cost of Work (GMP) that does not exceed the “initial target GMP” (as set forth in the Contractor’s proposal). The CMc's involvement during the project design phase provides GSA with the ability to identify current market conditions concerning labor and material availability, constructability issues, and any phasing and sequencing impacts. In addition to the Constructability Reviews and CERPA workshops the A/E and its subcontractors will communicate through “Informal Information Exchange”, “Design Assist” or “Delegated Design” processes or contracts that may involve the CMc and its trade subcontractors. This will ensure mutual understanding of both the A/E's design intent and the CMc's means and methods, and thus ensure greater certainty in pricing the construction work. It also increases the likelihood that design errors and omissions are recognized and resolved during design. In addition, this collaboration takes place during a time that does not significantly impact the construction schedule and that can result in expedited production and review of shop drawings once construction commences. | Refer to the SOW Section III General Requirements | 11/8/24 | 11/12/24 | 11/22/24 | ||
| 17 | Please provide a count for each of the meetings to be attended and anticipated durations of each. 3. DELIVERABLES MATRIX The Deliverables Matrix has this project’s detailed list of design review deliverables and milestones. A copy of the Deliverables Matrix is attached. The CMc shall be responsible for General Information deliverable requirements as applicable to the services provided and Cost Estimating deliverable requirements. Deliverables are for the Project Phases beginning with the 100% Design Development Phase thru the Final Construction Documents: Issued for Construction Phase. | Refer to the SOW Section III General Requirements | 11/8/24 | 11/12/24 | 11/22/24 | |
| 18 | Please provide a count for each of the meetings to be attended and anticipated durations of each. 4. OPERATIONAL EXCELLENCE PROGRAM | |||||
| The CMc Contractor must participate in Operational Excellence (OE) Reviews during each design phase. The Deliverables Matrix provides OE related deliverables requirements. The reviews include receiving and responding to questions and comments from the GSA’s regional and national (Central) Office of Facility Management (OFM) staff and building systems’ subject matter experts (SME). | Refer to the SOW Section III General Requirements | 11/8/24 | 11/12/24 | 11/22/24 | ||
| 19 | Please provide a count for each of the meetings to be attended and anticipated durations of each. 5. DESIGN REVIEW - PROCESS and PROCEDURES GSA, and other occupant tenant agencies will review the A/E’s design submissions listed in the Deliverables matrix for their iterative development towards meeting the expected outcome of the design. The CMc shall participate in the design review process. Refer to CERPA. | Refer to the SOW Section III General Requirements | 11/8/24 | 11/12/24 | 11/22/24 | |
| 20 | 6. We suggest that the price for Target ECW – Acquisition and installation of low embodied carbon steel, asphalt, glass and concrete be provided on a unit cost basis that will show the delta increase in unit cost by the ton for steel and asphalt, square foot for glass and by the cubic yard for concrete. Is this acceptable? | No, this is not acceptable. Bid in compliance with Attachment 19 - Contract Price Form 2024 08 25. | 11/8/24 | 11/12/24 | 11/22/24 |
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