121. Exhibit_Q_2325_GSA_Houlton_LPOE_Communications_Plan.pdf

Houlton, Maine – Land Port of Entry (LPOE) GSA Project Number: LMEBIL01

Contract Number: 47PB00-23-F-0129

Communications Plan Revised November 26, 2023

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 2 of 17

Table of Contents

Part 1. Project Information 3

1.1. Project Identification 3

1.2. Project Overview 3

Part 2. Contact Information 4

2.1. Project Directory 4

Part 3. Project Management Communication 8

3.1. Important Note Concerning Communications 8

3.2. General Correspondence 8

3.3. Regular Project Meetings 9

3.3.1 Meeting agendas 11

3.3.2 Meeting Minutes 12

3.4. Project Deliverables 12

3.4.1 Electronic Project Management Information System (PMIS) 12

3.4.2 GACA Affiliated Customer Accounts 12

3.5. Design Review Submissions 13

3.5.1 Dr. Checks 13

Part 4. Construction Communication 14

Part 5. Appendixes 15

5.1. Appendix A – Recurring Meeting Agenda Template 15

5.2. Appendix B – Meeting Minutes Template 16

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 3 of 17

Part 1. Project Information

1.1. Project Identification

Project Name: Houlton, Maine - Land Port of Entry (LPOE)

Project Number: LMEBIL01

Region: 1 - New England

Building Name: Houlton, Maine LPOE

ME0661BH (Main Port Building)

ME0662BH (CIB Commercial Inspection Building)

ME0663BH (FDA/GSA/APHIS Building)

ME0664BH (NII Building: Not Included in Project Scope)

Building Address: Interstate 95 & US / Canada Border, Houlton, ME

Contract Number: 47PB00-23-F-0129

1.2. Project Overview

This project is for architectural and engineering (A/E) services to design repairs and alterations to the

Land Port of Entry (LPOE) for U.S. Customs and Border Protection (CBP) at Houlton, ME.

The LPOE contains four buildings as follows:

1. ME0661BH (Main Port Building)

2. ME0662BH (CIB Commercial Inspection Building)

3. ME0663BH (FDA/GSA/APHIS Building)

4. ME0664BH (NII Building: Not Included in Project Scope)

Located at the northern terminus of Interstate 95 (I-95) in Houlton, Maine, the Houlton LPOE is a complex of four buildings. The Main Port Building, CIB Commercial Inspection Building and FDA/GSA/APHIS

Building are owned and maintained by the GSA. The NII Building is maintained by CBP, however GSA has ultimate custody and control of that structure. The Houlton LPOE is a 24-hour, 7-day, 365-days-per-year mission-critical facility, processing commercial and non-commercial vehicles entering and exiting the

United States from the Woodstock Border Crossing in Belleville, New Brunswick, Canada. The proposed project is needed because the existing GSA-owned facility is aging and building deficiencies have been identified, which are costly both in terms of CBP mission efficiency and cost of maintenance and energy use.

See Scope of Work for more details.

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 4 of 17

Part 2. Contact Information

2.1. Project Directory

PROJECT ROLE FIRM NAME ADDRESS

P M

P

O C

P M

IS

A cc es s

B

IM

L ea d

NAME TITLE/ROLE EMAIL WORK PHONE MOBILE ALT CONTACT

Owner General Services Administration

(GSA)

- Michele Valenza Contracting Officer Michele.valenza@gsa.gov

X Paul Murphy Contracting Officer paul.murphy@gsa.gov

617 513 6954

Jim Adamo Contracts Director James.adamo@gsa.gov

Emily Jackson Contract Specialist Emily.jackson@gsa.gov

- Frederick Amey Project Manager frederick.amey@gsa.gov 617 780 2319

X Kenneth Perez Project Manager kenneth.perez@gsa.gov 617 306 7793

Drew Dilks Director, Design & Construction surran.dilks@gsa.gov

Pat Sbardelli PM Branch Chief Patrick.sbardelli@gsa.gov

Judith Bowen R1 Chief Architect Judith.bowen@gsa.gov

X Eugene Mozzoni ME LPOE Project Executive Eugene.mozzoni@gsa.gov 617 416 6378

Brian Fuller Operational Excellence Advocate Brian.fuller@gsa.gov

Dale Cullivan Operational Excellence Advocate dale.cullivan@gsa.gov

Raymond Carter Service Center - North raymond.carter@gsa.gov

Vivian Lee PMO LPOE Program Coordinator Vivian.lee@gsa.gov

Liz Mees RHPO and RFAO elizabeth.mees@gsa.gov

Deborah Everett Kahua Program Manager deborah.everett@gsa.gov

Xavier Ramirez Property Manager xavier.ramirez@gsa.gov

Brian Schaefer Property Manager brian.schaefer@gsa.gov

207 694 3808

Tenant Customs and Border Protection

(CBP)

Cindy Ryan Project Manager cynthia.ryan@cbp.dhs.gov

Tom Brown Project Manager Thomas.C.Brown@cbp.dhs.gov

Jason Gilpatrick Facility Operations Specialist jason.a.gilpatrick@cbp.dhs.gov

Dan MacMunn Program Manager daniel.s.macmunn@cbp.dhs.gov

Eugene Genova PM, Northern Border Stations Eugene.g.genova@cbp.dhs.gov

Jonathan Sang HQ Jonathan.m.sang@cbp.dhs.gov

Paul Anderson Deputy Assistant Director paul.d.anderson@cbp.dhs.gov

Thomas Horton Assistant Port Director Thomas.r.horton@cbp.dhs.gov

Architect Marvel Architects, Landscape

Architects, Urban Designers, LLC

(MARVEL)

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 5 of 17

145 Hudson Street Jonathan Marvel Founding Principal jmarvel@marveldesigns.com 212 616 0420 917 679 3530 212 616

New York NY 10013 X Dennis Vermeulen Director dvermeulen@marveldesigns.com 646 237 4147 646 662 4685 212 616

212 616 0420 X X Edna Echandi Director / PM eechandi@marveldesigns.com 646 421 6703 787 604 3405 787 289 www.marveldesigns.com X X X Sadie Winslow Associate - Alt PM swinslow@marveldesigns.com 646 437 6021 787 438 6071 787 289

- - - Gabriela Hernandez Architectural Designer ghernandez@marveldesigns.com 347 897 3076 787 289

Kristen Gandy Architectural Designer kgandy@marveldesigns.com 929 564 5715 212 616

Yavar Khonsari Architectural Designer ykhonsari@marveldesigns.com 646 442 2006 212 616

Hector Garcia Architectural Designer hgarcia@marveldesigns.com 646 813 3115 954 573 0414 212 616

- - - Melissa Loyola Architectural Designer mloyola@marveldesigns.com 646 237 4148 787 289

Guido Hartray Director ghartray@marveldesigns.com 646 442 8766 917 686 4967 212 616

Annya Ramirez Director aramirez@marveldesigns.com 646 442 8774 787 525 6257 212 616

Pablo Ceja Proposal Manager pceja@marveldesigns.com 718 786 4052 212 616

X Pavel Regus BIM Manager pregus@marveldesigns.com 212 616 0420 212 616

Timothy Rowan Administration trowan@marveldesigns.com 212 616 0420 212 616

Diana I. Delatorre Administration ddelatorre@marveldesigns.com 212 616 0420 212 616

Charles Wahl Administration cwahl@marveldesigns.com 212 616 0420 212 616

X Vernette Vélez Architectural Designer vvelez@marveldesigns.com 646 442 2004

Building Systems Engineer WSP

Street Address X X Philip Brychta Property and Buildings - Systems, Senior Vice President philip.brychta@wsp.com 212-951-

201-618-

Brooklyn, NY 11201 X Michael Cosentino PROJECT PM -- Associate -- Property and Buildings - Systems michael.cosentino@wsp.com 212-951-

908-399-

X X Matthew F. Flannery matthew.flannery@wsp.com 212 760 5649 646 902 4222

Michael Galvin Assistant Vice President michael.galvin@wsp.com 212-951-

917-912-

Mikhail Khait Engineer mikhail.khait@wsp.com 212-270-

347-446-

Matthew Keosayian Design Engineer matthew.keosayian@wsp.com 646-484-

201-995-

William Cowie Design Engineer william.cowie@wsp.com 212-465-

585-730-

Jacob Siwek Designer jacob.siwek@wsp.com 646-484-

Viktoriya Tylina Designer viktoriya.tylina@wsp.com 212-951-

Igor Voronov Designer igor.voronov@wsp.com 212-951-

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 6 of 17

X X Keith French Designer (Elec. Lead) keith.french@wsp.com 212 370 8925 201 253 8421

Civil Geotech and Environmental Langan

Street Address X Karen Rauscher Senior Project Engineer (Civil) krauscher@langan.com 212 479 5453 201 723 8570

Brooklyn, NY 11201 Chris Vitolano Sr Principal cvitolano@langan.com 212 479 5439 917 882 2017

X X Liza Kimball Senior Project Manager (Civil) lkimball@langan.com 212 479 5433 917 439 9161

Christopher Verzillo Senior Staff Engineer (Civil) cverzillo@langan.com

Kelsey Donoghue Senior Staff Engineer (Civil) kdonoghue@langan.com

Michael Chambers Staff Engineer (Civil) mchambers@langan.com

X Maria Tompkins Staff Engineer (Civil) mtompkins@langan.com

Alexis Decker Staff Engineer (Civil) adecker@langan.com

Arthur Alzamora Principal/Vice President (Geo) aalzamora@langan.com

Timothy Light Senior Project Engineer (Geo) tlight@langan.com

X Kar Men Chong Project Engineer (Geotech) kchong@langan.com

Lee Chrisman Project Engineer (Geo) lchrisman@langan.com

Taylor Dalling Project Engineer (Geo) tdalling@langan.com

Jared Rogovin Senior Staff Engineer (Geo) jrogovin@langan.com

Brian Nagotko Staff Engineer (Geo) bnagotko@langan.com

Alexander Macon Staff Engineer (Geo) amacon@langan.com

X David Wetland Staff Engineer (Geo) dwetland@langan.com

X Brian Weinberg Senior Project Engineer (Traffic) bweinberg@langan.com

Andrew Foertsch Senior Staff Engineer (Traffic) afoertsch@langan.com

Paul Tozzi Senior Staff Engineer ptozzi@langan.com

Peter Frederick Associate Hazmat pfrederick@langan.com

Ethan Hennessey Senior Project Hazmat ehennessey@langan.com

X Thomas Chambers Project Hazmat bchambers@langan.com

Robert Hodges Project Hazmat rhodges@langan.com

Sanjay Patel Senior Hazmat spatel@langan.com

Jordan Drew Staff Hazmat jdrew@langan.com

Willie Thompson Staff Hazmat wthompson@langan.com

Ryan Murphy Staff Hazmat rmurphy@langan.com

Fernando Velasquez Staff Hazmat fvelasquez@langan.com

Diego Martinez Staff Hazmat dmartinez@langan.com

X Kate Marino

Cost Estimation Ellana

32 Broadway, 8th Floor Ella Bereznitsky Principal EBereznitsky@ellana.net

New York, NY 10004 X X Clive Tysoe Senior Cost Manager ctysoe@ellana.net https://www.ellana.net/ Elda Osmann Senior Estimator eosmann@ellana.net

Chapman Deng Estimator cdeng@ellana.net

Gina Fermin Admin Support gfermin@ellana.net

X Kevin Putney KPutney@ellana.net

Environmental John Turner Consulting

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 7 of 17 https://www.consultjtc.com/ Graham Chag Senior Hazmat gchag@consultjtc.com

Jonathan Nicoll Senior Hazmat jnicoll@consultjtc.com 603 339 6687

Matthew Pellerin Staff Hazmat matthewp@consultjtc.com

Cheyanne Pelletier Staff Hazmat cpelletier@consultjtc.com

Craig Sterritt Staff Hazmat craig@harperenv.com

Brandon Cornelius Staff Hazmat brandon@harperenv.com

Structural Engineer Silman

32 Old Slip, 10th Floor, New York, NY

X Pat Arnett, PE Principal pat.arnett@silman.com 212 620 5211 917 754 8362

Justin Den Herder Principal denherder@silman.com 212 620 7970

X Alex Vandenbergh Senior Project Engineer alex.vandenbergh@silman.com

Amy Harrington Senior Project Engineer amy.harrington@silman.com

Issah Magudu Engineer issah.madugu@silman.com

Heonseung Kim Engineer heonseung.kim@silman.com

James Arnett BIM Manager james.arnett@silman.com

Robert Cunningham Senior BIM Modeler robert.cunningham@silman.com

Alex Peters BIM Modeler alexander.peters@silman.com

Joanna Gonzalez BIM Modeler joanna.piekunkog@silman.com

Sustainability / Building Envelope

Thornton Tomasetti

14 York St, Portland, ME 04101

Amanda Lehman Garvey

VP Sustainability AGarvey@ThorntonTomasetti.com

X X X Heather Walters Vice President HWalters@ThorntonTomasetti.com

207 245 6066 440 476 2722

X X Jose Zequeira Senior Sustainability jzequeira@thorntontomasetti.com

X Nicole Peterson Sustainability - Intermediate npeterson@thorntontomasetti.com

Hannah Pokorny Sustainability - Junior hpokorny@thorntontomasetti.com

X Vishwadeep Deo Facades - Lead VDeo@ThorntonTomasetti.com 212 367 2809 917 929 1260

Jacobs

X Jeffrey Smith PMCM Leader/ Federal Prpject Delivery Manager

Jeffrey.smith@jacobs.com 410 245 2341

Chris Simmler BPA Project Executive Christopher.simmler@jacobs.com 617 250 4825 774 297 1318

X Bruce Turbacuski Project Manager Bruce.turbacuski@jacobs.com 860 689 5240

David Choi Planning Architect David.choi@jacobs.com 617 250 4849 617 834 5090

George Bartlett Operations Manager George.bartlett@jacobs.com 202 345 5595

David Conner CPM Analyst/Scheduler David.connor@jacobs.com 301 852 3817

Sourabh Patil Project Support Sourabh.patil1@jacobs.com 602 503 6670

Diana Rogers Project Support Diana.rogers@jacobs.com 703 955 6335

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 8 of 17

Part 3. Project Management Communication

3.1. Important Note Concerning Communications

The Contracting Officer (CO) is the only individual authorized to make changes to the contract and negotiate on behalf of GSA. A contract modification will be executed bilaterally if any changes are required over the life of the contract. Any discussions during this and subsequent meetings or communications does not change the contract unless a modification is executed.

All contractual issues must be provided in writing to the Contracting Officer and Contracting Specialist.

The email subject heading should state the Contract Number and a summary of the contractual concern.

The email body should state the details of the matter and any claim(s). A conference call or additional written correspondence will be set up for discussion to include all required parties.

A Contracting Officer’s Representative (COR) has been identified or will be identified to assist in executing the contract requirements on behalf of the Government. Their duties and responsibilities will be assigned in writing by the Contracting Officer. The COR has no authority to change the terms and conditions of the contract. If any direction by the COR may result in a change to the contract requirements, consult with the Contracting Officer before making the change or taking the action.

3.2. General Correspondence

All correspondence should include the Contract number: 47PB00-23-F-0129 (at least include “Houlton

LPOE” in the subject line)

1. All Correspondence sent to GSA should be sent to:

• Contracting Officer: Paul Murphy at paul.murphy@gsa.gov

• Contract Specialist: Emily Jackson at emily.jackson@gsa.gov

• Project Manager/COR: Kenneth Perez at kenneth.perez@gsa.gov

• ME LPOE Project Executive: Eugene Mozzoni at eugene.mozzoni@gsa.gov

Physical Address:

General Services Administration, 1PQE

10 Causeway Street, 11th Floor

Boston, MA 02222

2. All Correspondence sent to A/E Contractor should be sent to:

• Principal: Dennis Vermeulen at dvermeulen@marveldesigns.com

• Project Manager: Edna Echandi at eechandi@marveldesigns.com

• Architectural Designer: Sadie Winslow at swinslow@marveldesigns.com

Physical Address:

Marvel Architects, Landscape Architects, Urban Designers, PLLC

145 Hudson St

New York, NY 10013

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 9 of 17

3.3. Regular Project Meetings

Meeting Name / Topic Frequency Description / Purpose Attendees

Project Meeting Bi-weekly Set and clarify project goals and policies, project constraints, submission schedule, and other relevant project information.

See Following List

KP Kenneth Perez GSA kenneth.perez@gsa.gov

CL Cat Lenis GSA Catherine.lenis@gsa.gov

PM Paul Murphy GSA paul.murphy@gsa.gov

JB Judith Bowen GSA judith.bowen@gsa.gov

LM Liz Mees GSA elizabeth.mees@gsa.gov

PR Patrick Ross GSA patrick.ross@gsa.gov

EM Eugene Mozzoni GSA eugene.mozzoni@gsa.gov

DV Dennis Vermeulen Marvel dvermeulen@marveldesigns.com

VV Vernette Velez Marvel vvelez@marveldesigns.com

TB Tom Brown CBP Thomas.C.Brown@cbp.dhs.gov

JS Jonathan Sang CBP Jonathan.m.sang@cbp.dhs.gov

PA Paul Anderson CBP paul.d.anderson@cbp.dhs.gov

KF Keith French WSP Keith.French@wsp.com

MC Michael Consentino WSP michael.consentino@wsp.com

KR Karen Rauscher Langan krauscher@langan.com

LK Liza Kimball Langan lkimball@langan.com

KC Karmen Chong Langan kchong@langan.com

VD Vishwadeep Deo Thornton

Tomasetti

VDeo@ThorntonTomasetti.com

HW Heather Walters Thornton

Tomasetti

HWalters@ThorntonTomasetti.com

DR Diana Rogers Jacobs Diana.rogers@jacobs.com

CS Christopher Simmler Jacobs Christopher.simmler@jacobs.com

BT Bruce Turbacuski Jacobs Bruce.turbacuski@jacobs.com

MW Mark Winslett

PS Patrick Sbardelli GSA patrick.sbardelli@gsa.gov

MV Michele Valenza GSA michele.valenza@gsa.gov

BS Brian Schaefer GSA brian.schaefer@gsa.gov

BF Brian Fuller GSA brian.fuller@gsa.gov

DC Dale Cullivan GSA dale.cullivan@gsa.gov

PC Pablo Ceja Marvel pceja@marveldesigns.com

SW Sadie Winslow Marvel swinslow@marveldesigns.com

EE Edna Echandi Marvel eechandi@marveldesigns.com

PB Philip Brychta WSP philip.brychta@wsp.com

MF Matthew Flannery WSP matthew.flannery@wsp.com

CR Cynthia Ryan CBP cynthia.ryan@cbp.dhs.gov

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 10 of 17

DM Daniel S. Macmunn CBP daniel.s.macmunn@cbp.dhs.gov

JG Jason Gilpatrick CBP jason.a.gilpatrick@cbp.dhs.gov

CB Christopher Brewer CBP christopher.a.brewer@cbp.dhs.gov

BW Brian Weinberg Langan bweinberg@langan.com

BC (Thomas) Bryce Chambers Langan bheatherchambers@langan.com

TS Timothy Shobbrook GSA timothy.shobbrook@gsa.gov

AV Alex Vandenbergh Silman alex.vandenbergh@silman.com

XR Xavier Ramirez GSA xavier.ramirez@gsa.gov

HT Thomas Horton CBP thomas.r.horton@cbp.dhs.gov

Technical Meetings As needed Engage subject matter experts to assist with resolving issues that arise and establish project direction.

See Following List /

As Needed

EM Eugene Mozzoni GSA eugene.mozzoni@gsa.gov

PR Patrick Ross GSA patrick.ross@gsa.gov

KP Kenneth Perez GSA kenneth.perez@gsa.gov

LM Liz Mees GSA elizabeth.mees@gsa.gov

JD Joel Dunbar GSA joel.dunbar@gsa.gov

DJ Dave Johnson GSA david.johnson@gsa.gov

CL Cat Lenis GSA catherine.lenis@gsa.gov

PD Paul Disher GSA paul.disher@gsa.gov

JW Jim Welsh GSA jim.welsh@gsa.gov

JR Jason Rubitsky GSA jason.rubitsky@gsa.gov

JDa Jason Danielson GSA jason.danielson@gsa.gov

BF Brian Fuller GSA brian.fuller@gsa.gov

MH Michael Hansen CBP michael.h.hansen@cbp.dhs.gov

JS Jonathan M Sang CBP jonathan.m.sang@cbp.dhs.gov

DM Daniel Macmunn CBP daniel.s.macmunn@cbp.dhs.gov

CB Christopher Brewer CBP christopher.a.brewer@cbp.dhs.gov

TB Tom Brown CBP Thomas.C.Brown@cbp.dhs.gov

PA Paul Anderson CBP paul.d.anderson@cbp.dhs.gov

DV Dennis Vermeulen Marvel dvermeulen@marveldesigns.com

EE Edna Echandi Marvel eechandi@marveldesigns.com

SW Sadie Winslow Marvel swinslow@marveldesigns.com

VV Vernette Velez Marvel vvelez@marveldesigns.com

KR Karen Rauscher Langan krauscher@langan.com

LK Liza Kimball Langan lkimball@langan.com

BC (Thomas) Bryce Chambers Langan tchambers@langan.com

HW Heather Walters Thornton

Tomasetti

HWalters@ThorntonTomasetti.com

PB Philip Brychta WSP philip.brychta@wsp.com

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 11 of 17

MF Matthew Flannery WSP matthew.flannery@wsp.com

MW Melissa Wong TT

KM Kate Marino Langan

KF Keith French WSP

BW Bobby Wager GSA

AB Aron Beninghove CTR

BP Ben Pisarcik

MV Michele Valenza GSA michele.valenza@gsa.gov

JB Judith Bowen GSA judith.bowen@gsa.gov

PM Paul Murphy GSA paul.murphy@gsa.gov

PS Patrick Sbardelli GSA patrick.sbardelli@gsa.gov

MD Mike Dunbar GSA mike.dunbar@gsa.gov

DC Dale Cullivan GSA dale.cullivan@gsa.gov

RS Ronald Spearin GSA ronald.spearin@gsa.gov

JM James Macphee GSA james.macphee@gsa.gov

KS Kate Stewart GSA kate.stewart@gsa.gov

XR Xavier Ramirez GSA xavier.ramirez@gsa.gov

BS Brian Schaefer GSA brian.schaefer@gsa.gov

CR Cynthia Ryan CTR cynthia.ryan@cbp.dhs.gov

JG Jason Gilpatrick CTR jason.a.gilpatrick@cbp.dhs.gov

MWi Melissa Wiedenfeld CBP melissa.wiedenfeld@cbp.dhs.gov

PA Paul Anderson CBP paul.d.anderson@cbp.dhs.gov

SS Shawn Seitz CBP shawn.r.seitz@cbp.dhs.gov

DR Daniel Randall CBP daniel.j.randall@cbp.dhs.gov

PC Pablo Ceja Marvel pceja@marveldesigns.com

VD Vishwadeep Deo Thornton

Tomasetti jzequeira@thorntontomasetti.com

BW Brian Weinberg Langan bweinberg@langan.com

PA Pat Arnett Silman pat.arnett@silman.com

Other meetings As needed Related to specific questions or activities, including meetings related to NEPA or engagement with local stakeholders.

As needed

3.3.1 Meeting agendas

Agendas will be distributed to all participants a minimum of 24 hours prior to scheduled date and time.

Refer to Part 5 – Appendix for meeting agenda template.

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3.3.2 Meeting Minutes

Meeting minutes will be distributed to all participants a maximum of 5 working days after the meeting event. Comments and revisions to the agenda shall be sent to A/E within 5 working days of receipt.

Revised meeting minutes will be uploaded to PMIS for distribution and record. Refer to §3.4.1 Electronic

Project Management Information System (PMIS), below.

3.4. Project Deliverables

3.4.1 Electronic Project Management Information System (PMIS)

1. General PMIS/Kahua Info

Kahua will be the primary repository for the submission of deliverables such as requests for payment, project submittals, contract modifications, schedules, estimates, RFIs, and other project processes (see

SOW § 3.7).

2. Project Collaboration and Documentation

Kahua will be used to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements. Classified material is not permitted to be stored in this system.

Workflow processes contained within Kahua will be followed to submit and receive approval for all project deliverables.

3. HSPD-12 Security Requirements for PMIS/Kahua

Any Contractor personnel needing access to Kahua will require a Tier 1 investigation.

A/E personnel and subcontractors requiring HSPD-12 Security Requirements are identified in Project

Directory. Refer to §2.1 – Project Directory in this document.

4. PMIS/Kahua Training

GSA will provide no-cost training to familiarize team members with the Kahua system. Training for Kahua will be provided virtually by GSA’s Kahua contractor. Deborah Everett is the R1 Kahua Lead.

3.4.2 GACA Affiliated Customer Accounts

The shared Google Drive is also available for non-CUI deliverables unless identified otherwise in the

SOW. If used, the Contractor shall send an email notifying the CO and PM (or other responsible party) of the upload to the Google Drive.

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 13 of 17

3.5. Design Review Submissions

As outlined in the project schedule.

3.5.1 Dr. Checks

Dr. Checks will be used for the submission of deliverables requiring design reviews. Please see SOW §

5.1.3 for more details.

GSA SMEs and the customer will review and provide comments in Dr. Checks within two weeks following each design submission. The A/E will respond to comments within Dr. Checks, including any follow-up and closure.

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 14 of 17

Part 4. Construction Communication

To be coordinated with CMc and GSA-provided Division 1 Specifications

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 15 of 17

Part 5. Appendixes

5.1. Appendix A – Recurring Meeting Agenda Template

MEETING AGENDA

NAME OR TYPE OF MEETING

Date [Meeting Date]

Job 2325 – Houlton, ME LPOE (Contract Number 47PB00-23-F-0129)

Time 0:00 pm – 0:00 pm

Location [In person, virtual, phone call…]

1 Objective

Meeting objective if applicable

2 Administration

01. Attendance

02. Approval of previous meeting minutes (if applicable)

03. Item 3

• Subitem 1

3 Design

01. Item 1

4 Permits

5 Moving Forward

2325 AGENDA_MEETING DESC_0000-00-00

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 16 of 17

5.2. Appendix B – Meeting Minutes Template

MEETING MINUTES

Issue Date: November 26, 2024

MEETING TYPE

Date [Meeting Date]

Job 2325 – Houlton, ME LPOE (Contract Number 47PB00-23-F-0129)

Time 0:00 pm – 0:00 pm

Location [In person, virtual, phone call…]

PARTICIPANTS

INIT Name Company Name name@email.com

INIT Name Company Name name@email.com

INIT Name Company Name name@email.com

INIT Name Company Name name@email.com

INIT Name Company Name name@email.com

ADDITIONAL DISTRIBUTION

DISCUSSION NOTES

6 Administration

6.1 Item 1

Subitem 1 o Notes

7 Design

7.1 Item 1

8 Permits

8.1 Item 1

Houlton, ME Land Port of Entry Communications Plan | Contract Number 47PB00-23-F-0129 | Page 17 of 17

9 Moving Forward

9.1 Item 1

10 Action Items Summary

Item/ Deliverable Deadline Responsible

2325 MINUTES-SUBJECT_0000-00-00