UNSPSC 45112000: Microfilm equipment and supplies

UNSPSC 45112000 Microfilm equipment and supplies is a Class code covering production-grade scanners and associated hardware that state and local governments use to digitize and manage microfilm and microfiche records. Recent solicitations show state and local agencies procuring dual-function scanners capable of viewing, scanning, and exporting 16mm and 35mm microfilm in multiple image formats with OCR capability, alongside standalone equipment purchases for law enforcement and archives operations. Issuing bodies include state library and archives commissions, county sheriff's offices, and state administrative agencies. The work spans equipment acquisition, often bundled with optional maintenance and extended warranty agreements renewable across multiple one-year periods, and records management services tied to microfilm digitization and preservation.

Activity appears concentrated in Texas and Florida, with secondary sourcing from Illinois. The Texas State Library and Archives Commission issued IFB 306-26-0321 on June 25, 2026, requesting two microfilm scanners and related equipment for the Sam Houston Regional Library and Research Center with a June 25, 2026 bid deadline and expected July 2026 award; equipment must meet 300 DPI minimum optical resolution with TIFF, PDF, JPEG, and OCR export capability and firm fixed pricing on an FOB Destination basis including delivery within 30 days of purchase order receipt. Hillsborough County, Florida posted an intent to single-source the Crowley Company UScan+ Advanced series production microfiche scanner for the Hillsborough County Sheriff's Office Records Bureau under solicitation 26X01362 with an intent notice due July 6, 2026. The State of Illinois solicited a Records Maintenance agreement (solicitation 26532EPADIROFB52241) on May 4, 2026 with a May 6, 2026 deadline under small-purchase sole-source conditions, though scope detail is not provided.