UNSPSC 45112000: Microfilm equipment and supplies

UNSPSC 45112000 Microfilm equipment and supplies is a Class code that encompasses production-grade microfilm and microfiche scanners, along with related imaging and archival equipment, used by state and local law enforcement, library systems, and records management agencies to digitize and preserve documentary records. Recent state and local solicitations center on imaging equipment capable of scanning 16mm and 35mm microfilm in positive and negative formats, with digital export and optical character recognition functionality, rather than consumable supplies or maintenance items. Issuing bodies under this code span county sheriff's offices, state library and archives commissions, and state government records departments, reflecting the broad application of microfilm digitization across law enforcement and cultural heritage preservation functions.

Activity appears concentrated in Texas and Florida, with recent procurement notices from the Texas State Library and Archives Commission seeking two microfilm scanners with 300 DPI minimum resolution and TIFF/PDF/JPEG export capability for the Sam Houston Regional Library and Research Center (IFB 306-26-0321, due June 25, 2026), and from Hillsborough County, Florida pursuing a sole-source acquisition of Crowley Company UScan+ Advanced series scanners for the Sheriff's Office Records Bureau (Intent to Single Source 26X01362, due July 6, 2026). The State of Illinois also posted a Records Maintenance agreement through expedited small purchase procedures (solicitation 26532EPADIROFB52241, due May 6, 2026), though the specific scope and equipment requirements were not detailed in available documentation. The Texas IFB stipulates firm fixed pricing with Free on Board Destination terms, new equipment only, 30-day delivery, and optional renewal maintenance and extended warranty agreements through up to three additional one-year periods.