Archive Writer

This state and local contract opportunity is an Invitation for Bid (IFB) issued by the Arkansas Department of Transformation and Shared Services Office of State Procurement (TSS OSP) on behalf of the Arkansas Department of Parks, Heritage, and Tourism. The IFB seeks pricing for an SMA 51, or equivalent, Archive Writer that can convert digital files to microfilm with specific requirements around image quality, speed, and supported file formats. The selected contractor will be responsible for on-site installation, training, software, and a 5-year warranty and maintenance. Bids are due by March 22, 2022 at 2:00 PM Central Time, and the anticipated contract start date is immediately upon award. The bid will be awarded to the lowest responsible bidder on an all-or-none basis. Pricing must include all costs associated with fulfilling the requirements, including shipping, freight, installation, training, software, and warranty/maintenance for the first 5 years. Discounts must be valid for 90 days after the bid opening.

The state of Arkansas has not set any specific set-aside designations or restrictions on the types of organizations that can respond to this opportunity. The IFB does not mention any incumbent vendors or current contractors, nor does it provide any details on existing infrastructure or technology that requires integration. The IFB also does not list any possible award values or budget ranges, though the contract will be awarded to the lowest responsible bidder.