Request for Quote (RFQ) for Microfilm Reader/Printer/Scanners

The Oregon Center for Health Statistics (OHA) is conducting a Request for Quote (RFQ) for the procurement of three microfilm reader/printer/scanners with specific technical requirements and associated services. The solicitation, identified as RFQ S-44300-00004655, seeks equipment that includes comprehensive functionality for microfilm document processing, with a mandatory 1-year full protection warranty and semiannual preventative maintenance. Quotes are due by 3:00 PM PST on November 14, 2022, and can be submitted through multiple channels including email, mail, fax, and the OregonBuys eProcurement system. The evaluation criteria will focus on identifying the lowest responsible bidder whose quote substantially complies with the RFQ specifications. OHA may require a 2-month trial lease of the proposed equipment to verify complete compliance with all technical requirements before finalizing the purchase. Vendors must provide detailed pricing information, including an all-inclusive lump sum bid for equipment and annual maintenance services, along with hourly labor rates, service call fees, and part markup percentages.

The RFQ does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Potential bidders must be registered with the Oregon Secretary of State to be considered eligible. The procurement allows OHA to potentially add up to $150,000 in additional goods or services through this contract in the future, providing flexibility for potential expanded needs. While no incumbent vendors are mentioned, the solicitation indicates a clear technological requirement for advanced microfilm processing equipment capable of reading, printing, and scanning historical documents. The budget range is not precisely defined, but vendors should prepare comprehensive quotes that include the three microfilm reader/printer/scanners, associated software and hardware, full warranty coverage, and semiannual maintenance services. The contract will be awarded based on the most advantageous proposal that meets all technical specifications and provides the best overall value to Multnomah County and the Oregon Center for Health Statistics.