Microfiche Imaging Conversion (Amendment No. 4)

The Florida Department of State, Division of Corporations, has issued Invitation to Bid (ITB) DOS-ITB-24/25-017 for a microfiche imaging conversion project located in Leon County. The procurement seeks a vendor to convert approximately 625,000 microfiche cards to a digital format by June 30, 2025, with the current microfiche collection exceeding 2.5 million cards stored at 2415 N. Monroe Street, Suite 810, in Tallahassee. Key procurement dates include a Pre-Solicitation Conference Call on October 29, 2024, a Mandatory Site Visit on November 15, 2024, and written questions due by November 21, 2024. The bid response deadline is December 11, 2024, at 2:00 P.M. EST, with responses required to remain valid for 180 days. The bid opening conference call is scheduled for December 11, 2024, at 3:00 P.M., and the Anticipated Notice of Intent to Award has been updated to January 9, 2025. The primary deliverable is a comprehensive digital conversion of historical microfiche documents, with the vendor expected to demonstrate technical capability to handle large-volume scanning and digital transformation.

No specific set-aside designations or restrictions on respondent organizations were explicitly detailed in the provided documentation. The procurement appears to be open to qualified vendors with technical capabilities for large-scale document digitization. While no incumbent vendor information was provided, the project involves converting an extensive microfiche collection of over 2.5 million cards located at the Division of Corporations' Tallahassee office. The digital conversion project requires integration with existing document management systems and preservation of historical records. Although specific budget ranges were not disclosed, the scope of converting 625,000 microfiche cards suggests a substantial contract value. Bidders must submit comprehensive proposals demonstrating technical expertise in document scanning, digital conversion technologies, and the ability to complete the project by the June 30, 2025 deadline. All bid submissions must be delivered to the Department of State's Division of Administrative Services office in Tallahassee.