Statewide Microfilm Reader Printers

The State of Missouri, with specific involvement from Clark County, is seeking proposals for a statewide microfilm reader printers contract (Solicitation Number RFPT30034902000537). The procurement targets 12 total microfilm reader printer units across four distinct configurations: 3 high-end units with workstations, 3 high-end units without workstations, 3 low-end units with workstations, and 3 low-end units without workstations. Each configuration requires quarterly maintenance services, and vendors must provide detailed specifications including brand and model information for proposed equipment. The solicitation was released on November 20, 2019, with proposals due by December 11, 2019, at 2:00 PM CST. Delivery terms are specified as Free On Board Destination, with Net 45 Days payment terms, and the equipment will be distributed to various state agencies throughout Missouri. Vendors must submit proposals either electronically through the MissouriBUYS system or as hard copies to the Division of Purchasing, with pricing for both initial procurement and potential first and second renewal periods.

The solicitation appears to be open to all vendors without specific set-aside designations or restrictions on the types of organizations that can respond. No incumbent vendors or current contractors are listed in the documentation, and there are no specified requirements for disadvantaged enterprises. The procurement does not provide an estimated total contract value, and no details are given about existing infrastructure or technology requiring integration. Vendors will be required to submit quarterly administrative fee reports and usage reports using provided templates, with the contract including provisions for first and second renewal periods. Interested vendors must provide comprehensive pricing information, including equipment costs and quarterly maintenance service fees, and demonstrate their ability to meet the specified equipment configurations and maintenance requirements. The contact for this solicitation is Autumn Klauba at the Division of Purchasing in Jefferson City, Missouri.