Microfilm Scanners

The State of Illinois, specifically the Illinois Department of Public Health (IDPH), is issuing a Request for Quote (RFQ) for the procurement of new microfilm scanners or readers. The required equipment must be compatible with 16mm x 100 ft Fuji microfilm, allow for viewing per frame, and provide the ability to download selected files to a USB flash drive. Additionally, the scanners must have the capability to connect to a printer and personal computer, with features comparable or superior to the Canon Microfilm Scanner 300 and 400 models. The RFQ outlines detailed specifications and requirements, including the provision of OCR software and a five-year service agreement for on-site repair, maintenance, and customer support. Vendors must submit quotes for all four line items to be considered responsive, and the resulting contract will be a one-time purchase awarded to the lowest bidder who meets all mandatory qualifications.

The RFQ indicates that small businesses awarded a contract procured as a small business set-aside may subcontract no more than 49% of the value of the contract to a business not registered in the Small Business Set-Aside Program. Additionally, financial disclosures are required if the value of the resulting contract is over $50,000, and vendors registered on the Illinois Procurement Gateway should complete and submit specific forms. The RFQ also outlines COVID-19 protection requirements for vendors, based on recent Executive Orders issued by the Illinois Governor. The contract opportunity is located in St. Clair County, Illinois, and the response is due by November 30, 2022.