IFB- Microfilm Scanners

The Texas State Library and Archives Commission is requesting bids for two microfilm scanners and related equipment for delivery to the Sam Houston Regional Library and Research Center in Liberty, Texas, under IFB 306-26-0321, with bids due June 25, 2026 at 2:00 PM Central Time.

Equipment must support viewing, scanning, printing, and digital export of 16mm and 35mm microfilm and microfiche in positive and negative formats. Minimum optical resolution is 300 DPI with image enhancement capabilities. Export functionality must support TIFF, PDF, and JPEG formats with OCR capability. Only new equipment is acceptable, with delivery required within 30 days of purchase order receipt.

All pricing must be firm and fixed on a Free on Board Destination basis, including shipping, handling, fuel surcharges, and delivery fees. Payment terms are net 30 days after receipt of a correct invoice and acceptance of products in accordance with the Texas Prompt Payment Act. The initial contract term extends through successful delivery, inspection, and acceptance of products, with optional maintenance agreements and extended warranty coverage renewable for up to three additional one-year periods following expiration of the manufacturer's standard warranty.

Vendor questions are due June 18, 2026 at 4:00 PM Central Time, with answers posted June 19, 2026. Expected contract award is in July 2026. Respondents must submit completed solicitation cover sheets, pricing worksheets, manufacturer specifications, warranty information, and identified exceptions or deviations through an electronic upload portal. TSLAC reserves the right to award to a single or multiple bidders based on best value determination and to reject any or all bids.