Records Maintenance agreement

The State of Illinois is soliciting proposals for a Records Maintenance agreement through a small purchase procurement with sole source conditions. This opportunity was posted on May 4, 2026, with a proposal due date of May 6, 2026. While the specific goods or services, deliverables, key objectives, required qualifications, and evaluation criteria are not detailed in the available documentation, the procurement involves records maintenance services for the state. The compressed timeline of two days between posting and the due date indicates an expedited acquisition process, suggesting either an urgent operational need or a pre-identified vendor situation. Interested vendors should submit all required proposals and certifications by the May 6, 2026 deadline to be considered for award.

Vendors responding to this opportunity must complete and submit the Standard Illinois Certifications form, which establishes 34 mandatory compliance requirements applicable throughout the contract term and any renewal periods. These certifications include prohibitions on educational loan defaults, bid rigging, bribery, environmental violations, and international boycotts, along with requirements for drug-free workplace compliance, equal employment opportunity adherence, sexual harassment policies, cybersecurity standards established by the Department of Homeland Security, and labor practices prohibiting forced labor and child labor. Vendors must certify non-delinquency of state debt, compliance with Illinois Use Tax obligations, and employment vacancy posting on IllinoisJobLink.com unless exempt. False certifications subject vendors and subcontractors to severe sanctions including contract voidance, suspension, debarment, denial of payment, civil fines, and criminal penalties under the Illinois False Claims Act. The contracting documents do not indicate specific set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, technology integration requirements, or award values in the materials provided.