Microfilm Reader-Printer

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Secretary of State, issued Request for Bid (RFB 758 2000000661) for the procurement of one new desktop universal microfilm reader-printer unit to replace aging Kodak i7300 equipment. The specific equipment sought is a ScanPro i9300 All-in-One microfilm scanner or approved equivalent capable of reading and locating computerized "blips" on 16mm microfilm, featuring a 40x lens, bi-modal capability, auto focus, auto image rotation, auto skew corrections, automatic centering, motorized film transport with variable speeds, warm-up time under 40 seconds, and printing capability with a minimum three-year warranty covering all repairs and parts. The equipment must be delivered to the Secretary of State's office at 700 Capitol Avenue, Suite 152, Frankfort, Kentucky 40601, and the bid price must be inclusive of all shipping, delivery, and installation costs with equipment delivery required within a specified timeframe or subject to daily invoice deductions. Evaluation criteria include price (90 points) and delivery time (10 points), with the lowest-priced compliant bid receiving maximum points and proposed pricing remaining valid for a minimum of 60 days after the bid due date. Vendor questions were due by May 20, 2020 at 10:00 AM ET, with bids required to be submitted electronically through the eProcurement system by May 28, 2020 at 1:30 PM ET. Bidders proposing alternate brands or specifications must submit descriptive literature for equivalency evaluation, and failure to provide sufficient documentation may result in a non-responsive bid designation.

Kentucky resident bidders receive reciprocal preference in the award decision, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations supporting individuals with severe disabilities receive additional preference points under Section 200 KAR 5:410(3). All vendors must submit the Revenue Form 10A100 Kentucky Tax Registration Application, proof of Secretary of State registration for foreign entities if required, required affidavits including the Annual Affidavit affirming compliance with Kentucky campaign finance laws and statutory provisions, and Equal Employment Opportunity forms if applicable prior to award consideration. The procurement requires compliance with extensive Commonwealth Office of Technology technical requirements, including information security policies, Kentucky Information Technology Standards, SOC 2 Type 2 reporting, Section 508 accessibility compliance, and NIST Special Publication 800-53 security control framework requirements at the moderate level, with all data maintained within the contiguous United States and encryption required for sensitive data in transit and at rest. The RFB uses a best value ranking approach for award determination with no renewal options applicable, and interested parties may contact Keith Srutowski at 502-564-7007 for additional information. No specific budget or award value range is published in the solicitation documents provided.