UNSPSC 45112001: Microfiche or microfilm viewers

UNSPSC 45112001 Microfiche or microfilm viewers (Commodity) encompasses production-grade microfilm and microfiche scanning and digitization equipment that state and local governments deploy to convert legacy records into digital formats. Recent solicitations show state and local bodies acquiring dedicated scanners capable of viewing, scanning, printing, and exporting 16mm and 35mm microfilm and microfiche in positive and negative formats, with digital export to TIFF, PDF, and JPEG formats and optical character recognition capability. Issuing bodies include county governments (Hillsborough County, Salt Lake County), state library and archives commissions (Texas State Library and Archives Commission), and state agencies (State of Illinois). These procurements typically support law enforcement records management, archives operations, and agency-wide digitization initiatives; work often involves sole-source or single-source procurement tied to equipment standardization across departments using specific case-management or records software.

Recent opportunities span Texas, Utah, Florida, and Illinois. The Texas State Library and Archives Commission issued an IFB for two microfilm scanners with delivery to the Sam Houston Regional Library and Research Center, bids due June 25, 2026, specifying 300 DPI minimum optical resolution and firm fixed pricing including delivery within 30 days; the contract was expected to award in July 2026 with optional maintenance and extended warranty renewable for up to three one-year periods. Salt Lake County posted a notice of proposed sole-source procurement (REC130929) on May 5, 2026 for a FlexScan Microfilm Scanner/Digitizer from NextScan to standardize equipment across Parks and Recreation and Records Management divisions, with an estimated contract value of $79,402.00 and comments due May 11, 2026. Hillsborough County issued an intent to single-source a Crowley Company UScan+ Advanced series scanner for the Sheriff's Office Records Bureau, with the intent notice due July 6, 2026. The State of Illinois posted a small-purchase records maintenance agreement with a two-day procurement window (May 4–6, 2026), details limited in available documentation.