Microfiche Reader and Software

The State of Maine Department of Administrative and Financial Services, Bureau of General Services, Division of Purchases is requesting quotations for a Roll Carrier 15A Mini-MARS 2 Controller Scanner with integrated microfiche reader software, with quotations due November 24, 2015 at 2:00 p.m. EST through the AdvanticeME/Vendor Self Service electronic procurement system.

The scope includes a microfiche reader with a 303 mm x 440 mm screen, support for multiple film formats (microfiche, jackets, aperture cards, 16 & 35 mm roll film), multiple magnification lenses (7.5x fixed; 9–16x, 13–27x, and 20–50x zoom options), scanning speeds of 4.5 seconds at 200 dpi, and scanning resolutions up to 800 dpi. The bid package must include hardware delivery, installation, training, integrated ImageLink software, PowerFilm application software for Windows, and high-speed video laser printing capabilities. Quotations must cover the full contract term including optional renewals, with all costs necessary for full compliance included in the bid price.

Award will be made on a best value basis considering conformity with specifications, delivery dates, and bidder economic impact on the State of Maine. For contracts valued over $100,000, the bidder with the largest economic impact receives a 10 percent reduction in their evaluated bid price, with proportional reductions applied to other bidders. The State is exempt from federal, state, and local taxes; quotations should exclude these taxes, with exemption certificates provided at contract finalization. All quotations remain valid and binding for 180 days from bid opening. The Division reserves the right to negotiate with the selected bidder, withdraw an award if acceptable contract terms cannot be negotiated, or cancel the RFQ at its sole discretion. Payment terms are net 30 days upon receipt of accurate invoices. Bidder questions must be submitted through the Q&A portal within VSS.