Okidata B432dn Consumables

The County of Orange, Registrar of Voters is seeking competitive bids for Okidata B432dn Consumables through a fully electronic solicitation. The procurement is specifically for original equipment manufacturer (OEM) printer consumables, including four line items: black small capacity toner cartridge, black toner cartridge, black large capacity toner cartridge, and black image drum for the Okidata B432dn printer model. Bidders must be original equipment manufacturers, authorized distributors, or dealers with a minimum of three years of business experience. The contract will run for five calendar years, commencing on September 11, 2025, or upon execution of signatures, with no automatic renewal. The bid submission deadline is April 25, 2025, at 2:00 pm, and the bid will remain valid for 365 days after the closing date. Evaluation criteria include pricing, vendor qualifications, business certifications, and compliance with regulatory requirements. The County reserves the right to make multiple awards or reject any bids.

The procurement includes Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preference policies to support local businesses and veterans. Bidders must provide comprehensive vendor information, including references, contact details, and Safety Data Sheets for any hazardous substances. The contract offers a cooperative purchasing provision, allowing other municipal, county, public utility, hospital, educational, and governmental organizations to potentially utilize the contract pricing, with a 2% administrative rebate paid to the County. There are specific restrictions on pricing increases, with no increases allowed during the first year and subsequent increases requiring 30-days written notice and documented proof of cost increases. The County does not require minimum order quantities and will place orders on an as-needed basis. While no specific award value is explicitly stated, the contract includes provisions for unit pricing of various toner cartridges and image drums, with the total contract amount to be determined based on actual ordering patterns.