Clothing Label System Supplies

The Missouri Department of Corrections, Division of Adult Institutions, is requesting bids on clothing label system supplies to support nineteen correctional facilities under IFB DOC-FY25-0014-SL, with bids due February 19, 2025 at 2:00 p.m. A 10% preference for domestically manufactured products and a three-point preference for Missouri Service-Disabled Veteran Business Enterprises apply to eligible vendors.

The scope includes thermal transfer garment labels in four sizes (0.62" x 2.00", 0.62" x 3.25" at 350°F, 0.62" x 3.25" at 400°F, and 1.00" x 3.25"), resin ribbons, portable printers, and portable heat seal machines compatible with Unitherm or equivalent systems. Estimated annual quantities are 270,000 to 432,000 labels per item type across 150 rolls, 25 resin ribbons, and 5 units each of printers and heat seal machines. Labels will be applied to clothing, washcloths, towels, coats, and laundry bags using heat press equipment at specified temperatures.

The contract is structured as a Blanket Purchase Agreement from award through one year, with the state retaining the right to renew for two additional one-year periods at its sole discretion. Pricing must be firm and fixed on an FOB Destination, Freight Prepaid and Allowed basis with no minimum order quantities. Vendors must submit renewal percentage price increases for years two and three. Payment terms are Net 45 with monthly invoicing.

Bidders must achieve "Approved" registration status in MissouriBUYS WebProcure/Proactis and "Spend Authorized" status in MissouriBUYS powered by MOVERS to be eligible for award. Complete mandatory exhibits are required, including business compliance documentation, Domestic Products Procurement Act certification, and participation commitments for organizations for the blind or sheltered workshops. Sample submissions of minimum 250 labels may be requested within five business days of notification at no cost to the Department. Amendment 1, issued January 27, 2025, permits electronic entry of line item attributes information. Priscilla Courtney, Procurement Specialist, is the procurement officer at (573) 526-6590 or Priscilla.Courtney@doc.mo.gov.