Printer Supplies

The Tolleson Union High School District #214 in Arizona is seeking to establish contracts with qualified vendors to provide printer supplies for its six high school campuses and educational academies serving approximately 13,600 students. Specifically, the district requires printer supplies compatible with VariQuest Perfecta 2400STP and 3600STP printers, with a market basket of items including ink cartridges, media rolls, and accessories. Bids are due on Thursday, September 4th, 2025, at 1:00 pm local time through the Bonfire electronic platform, with a contract term running from September 23rd, 2025, through June 30th, 2026, and potential renewal for up to four additional one-year terms. The district will evaluate bids based on a comprehensive scoring system: 40 points for cost/discount, 30 points for qualifications, 20 points for responsiveness and forms, and 10 points for references. Vendors must provide a firm discount percentage that remains constant throughout the contract term, with all prices to be FOB destination and freight included, and no sales tax incorporated.

The procurement opportunity includes Minority/Women Business Enterprise (MWBE) and Historically Underutilized Business (HUB) certification options, encouraging participation from diverse business entities. Vendors must complete various compliance forms, including a Non-Collusion Affidavit, Debarment Certification, and EDGAR Certifications for federal fund compliance. The contract is non-exclusive, meaning the district reserves the right to obtain similar goods from other sources and does not guarantee minimum purchase quantities. While no specific contract value is explicitly stated, the market basket price sheet provides a template for vendors to submit pricing for various printer supplies. Potential bidders must also provide proof of insurance, with required coverage including comprehensive general liability, auto liability, umbrella liability, and workers' compensation, with the district named as an additional insured. Vendors must also complete a vendor registration form and submit a current IRS W-9, demonstrating their commitment to comprehensive administrative compliance.