24-228160. RollerRecoveryServices

The State of California, Department of General Services (DGS), Office of State Publishing (OSP), is issuing an Invitation for Bid (IFB) solicitation number CR-24-228160 for roller recovery services to support printing press equipment maintenance and operations. The procuring jurisdiction is West Sacramento City, with the service location at 885 Riverside Parkway, West Sacramento, California. The scope of services includes a comprehensive roller exchange program and repair, replacement, and recovery services for six pieces of printing equipment: Harris-Heidelberg M1000B, Heidelberg Speedmaster SM102, Drent Gazelle 4, Muller Martini Progress 20, and two Halm Jet Press units. Deliverables encompass on-site roller inspection, roller refurbishment across 57 roller types, unforeseeable repairs, and emergency response services. Qualified bidders must demonstrate California Secretary of State registration, provide proof of general liability insurance at $1,000,000 per occurrence, commercial automobile insurance at $1,000,000 combined single limit, and worker's compensation coverage. Bidders must submit at least three professional references documenting similar roller recovery work completed within the past five years. The anticipated contract term is three years from execution and approval with fixed rates throughout the entire term. The non-mandatory walk-through is scheduled for February 3, 2026, written questions are due by February 4, 2026, final bid submission is due February 11, 2026, at 2:00 p.m. Pacific Time, and public bid opening will occur on February 12, 2026, at 11:00 a.m. Award will be made to the lowest responsive responsible bidder based on evaluation of cost, preferences, and incentives, with prevailing wage rates as determined by the California Department of Industrial Relations applying to the contract.

The solicitation includes mandatory and incentive-based set-aside requirements designed to promote participation by disadvantaged and small businesses. A 3% Disabled Veteran Business Enterprise (DVBE) participation requirement is mandatory, with additional incentives available for higher DVBE participation levels. Small business preferences of 5% are available to California-certified small businesses, subject to a $50,000 cap on preference amounts. The pricing structure requires detailed cost sheets for inspection services, roller refurbishment services, and unforeseeable repairs with separate hourly rates for both normal and emergency services, plus a $100,000 parts allowance. The State has made no commitment regarding minimum service volumes and reserves the right to reject any or all bids submitted. Contract execution is contingent upon receipt of updated certificates of insurance with required endorsements within ten working days of award. While no specific budget range or incumbent contractor information is disclosed in the solicitation documents, the three-year contract term and comprehensive scope of services for specialized printing equipment maintenance suggests a substantial procurement value.