NIGP 31840: Locks and Keys

NIGP 31840 Locks and Keys, an Item code, captures state and local procurement of commercial-grade lock hardware, key blanks, cylinders, keying systems, and locksmith services for facilities maintenance, access control, and security upgrades. Recent solicitations show counties, cities, school districts, universities, and transit authorities buying lock parts on standing supply contracts; rekeying entire buildings with master key systems; installing electronic access control hardware; and procuring locksmith labor for emergency and routine service. Issuing bodies span county governments (Sarasota, Pinellas, Harris, Volusia), cities (Phoenix, Austin, Tucson), school districts (Pinellas County Schools), transit authorities (Dallas Area Rapid Transit), state procurement offices (Maine Department of Transportation), and public universities (George Mason University, University of Wisconsin system). Counties and cities appear most active, with repeat solicitations from Pinellas County for architectural hardware and school district facilities maintenance, and from Harris County for juvenile detention facility lock replacements.

Recent opportunities concentrate in Florida, Texas, California, Arizona, and Wisconsin. Sarasota County issued an Invitation for Quotes on June 22, 2026, for lock and key parts and accessories, allowing unit pricing for common items and list-price-discount structures for others, with a $150,000 per-contract-year ceiling and one-year initial term. Pinellas County Solid Waste Department posted an RFB on June 18, 2026, for locksmith services to replace 174 door locks across 15 facilities. Harris County, Texas issued an ITB on May 22, 2026, for door lock replacement and assessment services at juvenile detention facilities, requiring ASSA Mogul Cylinders or equivalents, one-year pricing freeze, 24-hour and emergency response capability, and comprehensive insurance ($1 million general liability per occurrence minimum). The City of Phoenix issued an IFB on May 12, 2026, for commercial locksmith products and services spanning a five-year term (September 1, 2027 start), with required Arizona locksmith licensure, five years commercial experience, 24/7 emergency response, and pricing structured by labor rates, hardware parts with estimated annual quantities, and manufacturer discounts from brands including Allegion, Sargent, Schlage, and Von Duprin. Pinellas County Schools estimated an architectural hardware contract at approximately $1,000,000 annually, with response due March 16, 2026, seeking manufacturer discounts and 20-business-day delivery. Activity also includes small-volume key and lock-part purchases (Austin Police Department blank key supplies, DART Shiloh location BEST brand keys), sole-source Knox Box key system procurement (Marion County Fire Rescue), and university-level access control system installation work (University of Wisconsin-River Falls Genetec door hardware installation, George Mason University security products and services RFP with prior awards to MCA and APV totaling over $7 million).