NIGP 31840: Locks and Keys

NIGP 31840 Locks And Keys is an Item code that covers door locks, lock hardware, locksmith supplies, and related keying systems that state and local governments procure to maintain and operate facility access control infrastructure. Recent solicitations show public bodies buying installed locks for correctional facilities and detention centers, replacement lock inventory for school districts and transit authorities, wireless electronic lock systems for municipal buildings, institutional mortise locks for secure facilities, lock and key parts for facility maintenance, locksmith installation and replacement services, blank key supplies, and Knox Box master key systems for emergency access. The mix of issuing bodies spans state correctional departments, county solid waste operations, municipal public works departments, school districts, fire rescue agencies, and transit authorities, with repeat activity from Florida jurisdictions (Pinellas County School District, Sarasota County, Marion County Fire Rescue, City of Pembroke Pines) and Texas jurisdictions (Harris County, City of Philadelphia, City of Austin, Dallas Area Rapid Transit Authority).

Recent activity concentrates in Florida and Texas, with notable procurements posted through September 2026. Representative opportunities include the Pinellas County School District's ITB 26-AM-004 for architectural hardware supply and delivery across 46 line items (locks, cylinders, hinges, door closers, exit devices) due March 16, 2026 with an estimated annual contract value of approximately $1,000,000; the City of Phoenix Public Works Department's IFB for five-year commercial locksmith products and services due July 3, 2026, requiring active Arizona locksmith license and 24/7 emergency response capability; Harris County's ITB 26-0121 for door lock replacement services at juvenile detention facilities due June 15, 2026, with scope including approximately 150 ASSA Mogul Cylinder replacements and assessments at four facilities; the City of Pembroke Pines' Quick Quote for Schlage wireless electronic door locks and gateways estimated at $24,500 (deadline passed, due September 21, 2026); Sarasota County's IFQ for lock and key parts and accessories with dual pricing structure (fee schedule for common items, percent discount for others) capped at $150,000 per contract year; and the Dallas Area Rapid Transit Authority's BPO for BEST brand keys and locksmith supplies for the Shiloh location due May 11, 2026. Competitive dynamics include manufacturer-specific requirements (Schlage, ASSA Mogul, Von Duprin, Sargent, Allegion, BEST), local vendor preferences in several jurisdictions, and state-level set-asides in some Texas procurements.