Inventory Locks

The Eastern Municipal Water District (EMWD) in Riverside County, California, is seeking competitive bids for a contract to supply and deliver warehouse inventory locks through Request for Bid (RFB) #3905. The procurement specifically requires locks from three approved manufacturers: American Lock, Schlage, and Master Lock, with precise part number specifications detailed in Exhibit A Price Form. Vendors must be capable of delivering ordered locks within five to seven business days to the EMWD Warehouse in Perris, California, with the ability to execute partial fulfillments when complete orders cannot be met. The solicitation requires electronic bid submissions through EMWD's e-Procurement portal by 4:00 p.m. on January 28, 2026, with a bid review scheduled for January 30, 2026, and a supplier recommendation targeted for February 10, 2026. Key evaluation criteria include pricing, delivery lead times, early payment discounts, and compliance with all specified technical requirements. Proposers must provide comprehensive pricing that includes labor, equipment, materials, transportation, overhead, taxes, and all associated incidental costs.

No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the procurement documents. The RFB allows EMWD to purchase up to an additional 100 percent of specified quantities within 180 days following the award date, providing flexibility in potential contract volume. Proposers must provide a twelve-month manufacturer's warranty and commit to promptly repairing or replacing any defective equipment at their own expense. The contract includes provisions for tariff adjustments, requiring suppliers to provide written notification within fifteen business days of any tariff changes with supporting documentation. While no specific budget range is detailed, the pricing form requires unit pricing for five specific lock items, suggesting a moderate-scale procurement. Payment terms indicate that invoices will be processed after internal validation and acceptance, with the district reserving the right to terminate the contract with five days' written notice for cause or immediate notice without cause.