Locksmith Materials Bid

Polk County Public Schools in Bartow, Florida, is conducting a competitive bidding process for Locksmith Materials through Invitation to Bid (ITB) Number 004-MSQ-0725. The procurement seeks to select suppliers for 56 specific locksmith-related items, including locksets, cylinders, door closers, key blanks, and related hardware from manufacturers such as Schlage, Von Duprin, LCN, and Master. The bid strictly requires "NO SUBSTITUTE" products, meaning vendors must bid exactly the specified manufacturer and model number. Electronic submissions were due on July 23, 2024, at 3:00 PM ET through VendorLink, with the contract period running from approximately August 23, 2024, to August 22, 2025. The district's primary objective is to procure materials for installation and repairs to doors and locks, which will be completed by district personnel. Evaluation criteria focus on identifying responsible bidders who can demonstrate capability, integrity, and reliability to perform contract requirements. Estimated quantities for each item range from 15 to 3,500 units, with pricing to remain firm throughout the contract period.

The bidding opportunity does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Four vendors submitted competitive bids: Electronic Access Specialists Inc, Accredited Lock & Door Hardware Co, Independent Hardware South Inc, and DH Pace. The bid was ultimately recommended for award to multiple vendors, including Accredited Lock and Door Hardware Co., DH Pace Company, Southern Lock and Supply, and Independent Hardware South Inc. The total bid values ranged from $1,122,165.41 to $1,343,831.58, with Independent Hardware South Inc. submitting the lowest bid. Two vendors noted vendor preference status, which may have influenced bid evaluation. The School Board reserved the right to award to multiple vendors and maintains flexibility to purchase more or less than the estimated quantities. Prices are required to be F.O.B. Destination with shipping charges included, providing a comprehensive procurement approach for the district's locksmith material needs.