Medeco High Security Building Locks

The Oregon Department of Administrative Services (DAS), State Procurement Services is conducting a special procurement for a Medeco High Security Keyway System through Special Procurement No. REQ-10700-00152656 Amendment No. 1. This procurement specifically covers security locks and key management for 46 state-owned and operated buildings across multiple Oregon locations including Salem, Portland, Pendleton, and Eugene. The procurement seeks to maintain a standardized, high-security lock infrastructure that has been in place since the late 1970s, with Oregon Lock & Access, Inc. identified as the sole distributor. The amendment seeks to extend the current special procurement approval for ten years, from January 27, 2026, to January 31, 2036. Key objectives include maintaining consistent security standards across state buildings and leveraging the proprietary nature of the existing system. The procurement process includes a seven-day public notice period on OregonBuys, with potential protests to be filed within seven calendar days of the public notice date. Protests must include a detailed statement of legal and factual grounds, a description of harm, and requested relief.

The procurement appears to be a sole-source contract with no specific set-aside designations or restrictions on organizational types. The current incumbent vendor is Oregon Lock & Access, Inc., who will continue to be the exclusive distributor for the Medeco High Security Keyway System. The total estimated cost for this amendment is $500,000, bringing the cumulative Total Estimated Cost to $900,000. Annual estimated costs are approximately $42,000-$42,200 per year, with an additional $78,200 in contingency funds. The existing infrastructure involves a proprietary lock system that has been in place across state buildings since the late 1970s, which requires consistent maintenance and integration. The procurement emphasizes the impracticality of using multiple manufacturers and the need for a standardized security approach across state facilities. The contract will be managed through the Oregon Department of Administrative Services, with Nathan C. Ramos serving as the Senior Contract Specialist for inquiries.