Architectural Hardware

The Pinellas County School District is issuing an Invitation to Bid (ITB #26-AM-004) for architectural hardware supply and delivery services. The procurement seeks qualified vendors to provide and deliver a comprehensive range of architectural hardware items, including locks, cylinders, key blanks, hinges, door closers, padlocks, exit devices, and related components from manufacturers such as Adams-Rite, Schlage, Von Duprin, and LCN, totaling 46 line items. All hardware must be delivered within 20 business days to the Walter Pownall Service Center located at 11111 South Belcher Road, Largo, Florida 33770, with all-inclusive FOB Destination pricing and freight charges included. Bidders must comply with Florida's E-Verify employment verification requirements, obtain Level 2 background clearance under the Jessica Lunsford Act, accept purchasing card payments, and submit required certifications including anti-coercion affidavits, sworn statements regarding public entity crimes, drug-free workplace certification, and debarment forms. The District will evaluate bids and award to the responsive and responsible bidder offering the highest discount from manufacturer's list prices, with the right to award by line item, section, or aggregate total. Key deadlines include a March 2, 2026 deadline at 3:00 pm for questions and clarifications, sealed bid submission by March 16, 2026 at 3:00 pm through the OpenGov Procurement portal, bid evaluation March 17-30, 2026, Notice of Intent to Award on April 17, 2026, and School Board approval expected by April 28, 2026, with the contract period commencing May 21, 2026 and ending May 20, 2027.

Florida businesses receive preferential consideration in the evaluation process, while non-Florida businesses must provide attorney certification of their state's bidding preferences. The District estimates the contract value at approximately $1,000,000 annually, excluding renewal options, though specific budget ranges for individual line items are not disclosed. The contract includes renewal options for two additional one-year periods by mutual consent and supplemental unilateral extension periods of up to three 30-day periods at the same terms and conditions, with price escalation or de-escalation permitted at renewal periods not to exceed the previous year's Consumer Price Index for All Urban Consumers change, provided 60 days' written notice is given. No incumbent vendors or specific current contractors are identified in the procurement documents. Bidders should be aware that any person adversely affected by a District procurement decision may file a written protest with the Director of Purchasing within 72 hours of bid tabulation posting, followed by a formal written protest within 10 days, and must post a protest bond equal to 1 percent of the total estimated contract value, with a minimum of $500 and maximum of $5,000.