ITB - Locksmith Services, Supplies and Related Items for Harris County

Harris County is seeking a term contract for locksmith services, supplies, and related items to support approximately 500 county buildings, including office complexes, jails, detention centers, community centers, parks, libraries, hospitals, clinics, and vehicles. The contract will commence on or about November 1, 2025, with potential for four one-year renewal options. The comprehensive scope includes furnishing and delivering locksmith supplies such as door locks, hardware, key blanks, and electronic access control systems, along with on-site locksmith services encompassing lock installation, repair, maintenance, key cutting, and 24/7 emergency lockout assistance. Bid evaluation will focus on the "lowest and best" bid, considering factors like price, vendor capacity, performance quality, and ability to meet contract requirements. The solicitation requires all-inclusive pricing covering labor, materials, equipment, and delivery, with strict restrictions on price increases and a mandate for a one-year warranty on repairs and parts. The bid is due by November 3, 2025, with submissions accepted through specified channels outlined in the county's general bid requirements.

The procurement emphasizes engagement with minority and woman-owned businesses (M/WBEs), with the county expecting good faith efforts to include such enterprises in the contract execution. Vendors must comply with multiple administrative requirements, including completing a Subcontractor Listing Form, Tax Residence Certification, and meeting minimum insurance requirements with specific coverage limits. The county has established a minimum wage policy of $21.65 per hour for contract workers, applicable to prime contractors and all subcontractor tiers. Specific exemptions exist for contracts under $50,000, interlocal agreements, and certain professional services. Vendors must provide comprehensive documentation, including proof of business registration, tax compliance, and potential security clearances. While no specific incumbent vendor is mentioned, the county reserves the right to award to multiple vendors as primary and secondary providers, with related item purchases not to exceed 20% of total annual contract purchases. The contract appears to have flexibility in vendor selection, with potential for significant engagement across Harris County's diverse facility management needs.