Volusia County Door Locks, Hardware and Accessories

Volusia County, Florida (FIPS Code 12127) is issuing Invitation for Bid #26-B-64KO seeking qualified vendors to supply commercial-grade locks, door hardware, access control-related locking devices, and associated accessories for use across County departments and facilities on an as-needed basis. The procurement encompasses mechanical locks and cylinders, padlocks and hasps, door closers, hinges, exit devices and panic hardware, electrified and electronic locking hardware, and related components and replacement parts. All products must be new, unused, and current production models, with pricing structured on manufacturer-based pricing and discount schedules applied to published retail or list pricing. The solicitation was posted on March 23, 2026, with a deadline for questions set for April 9, 2026, at 11:59 p.m. and a response submission deadline of April 23, 2026, at 3:00 p.m. via the County's eProcurement Portal. The solicitation opening will occur at 3:01 p.m. on April 23, 2026, via a non-mandatory Microsoft Teams meeting. Standard items must be available within forty-eight hours of order placement, with delivery to any County location or pickup by authorized County personnel, with delivery charges and shipping costs included in bid prices except for approved expedited or special-order deliveries. The resulting agreement shall be for an initial three-year term with two optional one-year renewals contingent upon mutual written agreement and County Council approval.

There are no set-aside designations or restrictions limiting the types of organizations that can respond to this solicitation, and no local preference applies due to funding restrictions. No incumbent vendors or current contractors are identified in the solicitation documents. Vendors must comply with extensive requirements including maintaining Commercial General Liability insurance with minimum coverage limits of $1,000,000 per occurrence and $2,000,000 general aggregate, E-Verify verification, public records obligations, and various certifications regarding debarment, public entity crimes, and scrutinized company status. The County reserves the right to award to the lowest responsive and responsible respondent based on total cost, delivery capability, and financial stability, and may award to multiple vendors or only a portion of the solicitation if deemed in the County's best interest. The pricing sheet template provided lists twenty-two line items from manufacturers including LCN, Master, Von Duprin, Schlage, and Corbin; however, specific award values or budget ranges are not disclosed in the available solicitation documents. Payment terms allow the County to remit full payment on undisputed invoices within twenty business days from receipt, with interest accruing at one percent per month on amounts not paid within thirty days after the due date.