Medeco Traffic Cabinet Locks

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is conducting a Request for Quotation (RFQ) on behalf of the Maine Department of Transportation to procure Medeco Traffic Cabinet Locks through an open competitive process. The primary deliverable is the supply of high-security locks to establish a Master Agreement contract enabling all State of Maine departments and agencies to purchase these locks on an as-needed basis. Specifically, bidders must provide Medeco3 cylinders with UL 437 listing, triple locking technology, solid brass construction, and slambolt option (part number 49 0436) with stainless steel and brass components. The expected first-year purchase quantity is 100 units, with bidders required to submit complete manufacturer literature, warranty information, documentation of authorized Medeco Traffic Integrator partner status, and comprehensive equivalency documentation for any proposed alternative items. The State will evaluate quotations based on the lowest total dollar amount calculated for the estimated 100 units and may consider delivery timeframes as a factor in the award decision. All quotations must be submitted through the State of Maine's electronic Advantage Vendor Self Service (VSS) system no later than 4:00 p.m. Eastern Standard Time on April 30, 2026. The anticipated initial contract period runs from June 22, 2026, through June 21, 2027, with four optional renewal periods extending through June 21, 2031.

Bidders must submit cost quotations on a Free on Board (FOB) Destination basis, with all prices including shipping charges to the State's designated location, and all quoted prices and rates must remain firm for a minimum of one year of the initial contract period. The State of Maine is exempt from federal, state, and local taxes, and bidders must exclude these taxes from their quotations. Additionally, bidders are required to complete Build America, Buy America certification forms, as these are federal-funded construction items under the Infrastructure Investment and Jobs Act, which may impose restrictions on eligible vendors and material sourcing. No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are detailed in the available procurement documents. The State reserves the right not to make an award and has indicated there is no guaranteed award associated with this bid opportunity. Specific budget ranges or award values are not disclosed in the RFQ, with the final contract value dependent on submitted quotations and the State's acceptance of proposals.