Enterprise Asset Management - Software & Implementation
Closed State & local contract opportunity Posted
- Solicitation number
- RFP 26-0007
- State
- Arizona
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 204 Computer Hardware And Peripherals For Microcomputers
- 206 Computer Hardware And Peripherals For Mainframes And Servers
- 207 Computer Accessories And Supplies
- 208 Computer Software For Microcomputers, Systems, Including Cloud-Based (Preprogrammed)
- 20811 Application Software, Microcomputer
- 209 Computer Software For Mainframes And Servers, Preprogrammed
- 250 Data Processing Cards And Paper
- 395 Forms, Continuous: Computer Paper, Form Labels, Snap-Out Forms, And Folders For Forms
- 91829 Computer Software Consulting
- 91871 It Consulting
- UNSPSC codes
- 43000000 Information Technology Broadcasting and Telecommunications
- 43210000 Computer Equipment and Accessories
- 57080100 Emergency IT equipment kits
- 84121706 Financial asset management service
- 57080103 Emergency computer equipment for UN staff
- 43230000 Software
- 81112012 ANS and ATM software maintenance/development services
- 81162103 Platform software as a service
- 57070000 Humanitarian logistics supplies
- 57080000 Humanitarian IT equipment
Show all 32
- 57070100 Logistics emergency kits
- 43211622 I/O port locking device
- 81110000 Computer services
- 80111512 Information technology (IT) expert services
- 81112011 Database management software publishing
- 81162009 Portal software as a service
- 81162011 Eye tracking software as a service
- 81162104 Platform software components as a service
- 81162204 Cloud network devices as a service
- 80161700 Asset recovery service
- 80161702 Capital asset disposal or sale service
- 81103407 Asset portfolio service
- 57070102 Logistic power supplies
- 57070103 Power supply
- 81112501 Computer software licensing service
- 81111514 Cloud support services
- 81111515 Cloud fusion service
- 71161610 Technical consultant services
- 81162102 Middleware as a service
- 81162004 Database management as a service
- 81111500 Software or hardware engineering
- 80161703 Excess or obsolete non capital material disposal or sale service
- Point of contact
-
- Javier Navarro javier.navarro@phoenix.gov (602) 495-0699
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Phoenix is seeking a comprehensive Enterprise Asset Management (EAM) software and implementation solution for multiple municipal departments, including Aviation, Public Works, Street Transportation, and Water Services. The five-year contract, scheduled to commence on or about May 1, 2026, aims to replace existing asset management applications with an integrated cloud-based SaaS solution that can track, analyze, and forecast asset performance and lifecycle costs. The procurement requires a vendor with at least five years of experience implementing EAM products for public entities, capable of integrating with existing systems like SAP and supporting multi-departmental configurations. The evaluation process will be comprehensive, with 675 total possible points distributed across three main categories: System Capabilities - Functional and Technical Requirements (300 points), Experience and Qualifications (185 points), and Method of Approach (190 points). Key deliverables include work order management, preventive maintenance tracking, resource allocation, mobile field operations, and advanced reporting and analytics capabilities. The solicitation was released on October 1, 2025, with a pre-offer conference scheduled for October 10, 2025, and proposal responses due by November 14, 2025.
While no specific set-aside designations were explicitly detailed, the procurement demonstrates a commitment to comprehensive integration and vendor qualifications. The project requires integration with multiple existing systems, including eChris (PeopleSoft), HARS, SCADA, GIS, AutoCAD, Dynamics365, and various Building Automation Systems across departments. The current infrastructure involves complex data exchanges supporting employee information, process control data, work requests, and building system communications. Although specific budget ranges were not directly stated, the extensive system requirements and multi-departmental scope suggest a significant technology investment. The city's integration inventory reveals a sophisticated technological ecosystem managing 443 properties across 11 client departments, totaling 10,496,280 square feet and 14,709 land acres, with departments like Water Services managing 2,128,271 total assets and potential future expansion to 340,000 assets. The procurement also emphasizes robust security protocols, including a data privacy questionnaire to assess vendors' privacy risk levels and sensitive security information management.
Opportunity text
2 versions
Update #2 · Latest ·
The City of Phoenix invites sealed offers for an Enterprise Asset Management, software and implementation for a five-year commencing on or about July 1, 2026, in accordance with the specifications and provisions contained herein or the "Effective Date" which is upon award by City Council, conditioned upon signature and recording by the City Clerk's department, as required by the Phoenix City Code, whichever is later.
This solicitation is available through the City's Procurement Portal. For technical support issues related to the OpenGov e-Procurement Portal, Offeror may use the support bubble on the bottom right, or email procurement-support@opengov.com for any assistance. For other issues related to this solicitation please contact the procurement officer listed under Contact Information.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement.
Update #1 ·
The City of Phoenix invites sealed offers for an Enterprise Asset Management, software and implementation for a five-year commencing on or about May 1, 2026, in accordance with the specifications and provisions contained herein or the "Effective Date" which is upon award by City Council, conditioned upon signature and recording by the City Clerk's department, as required by the Phoenix City Code, whichever is later.
This solicitation is available through the City's Procurement Portal. For technical support issues related to the OpenGov e-Procurement Portal, Offeror may use the support bubble on the bottom right, or email procurement-support@opengov.com for any assistance. For other issues related to this solicitation please contact the procurement officer listed under Contact Information.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement.
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