Attachment_2_-RFP_Data_Privacy_Questionnaire.xlsx

The document is a Data Privacy Questionnaire related to the City of Phoenix's Enterprise Asset Management (EAM) software and implementation procurement. The City of Phoenix is seeking a comprehensive five-year EAM software solution for multiple municipal departments, including Aviation, Public Works, Street Transportation, and Water Services, with a contract scheduled to commence on or about May 1, 2026. The procurement requires a vendor with at least five years of experience implementing EAM products for public entities, capable of integrating with existing systems like SAP and supporting multi-departmental configurations. The solicitation was released on October 1, 2025, with a pre-offer conference scheduled for October 10, 2025, and proposal responses due by November 14, 2025.

The evaluation process will be comprehensive, with 675 total possible points distributed across System Capabilities (300 points), Experience and Qualifications (185 points), and Method of Approach (190 points). The data privacy questionnaire is designed to assess vendors' privacy risk levels through a weighted scoring system that evaluates an organization's privacy program, incident response plan, and history of security breaches. While no specific budget ranges were directly stated, the procurement involves a sophisticated technological ecosystem managing 443 properties across 11 client departments, totaling 10,496,280 square feet and 14,709 land acres, with potential future expansion to 340,000 assets. The project requires integration with multiple existing systems, including eChris (PeopleSoft), HARS, SCADA, GIS, AutoCAD, Dynamics365, and various Building Automation Systems.