RFP_26-0007_ATTACHMENT_4.docx

The document is a Sensitive Security Information Acknowledgement Form from the City of Phoenix Aviation Department related to RFP 26-0007. The form is part of a comprehensive Enterprise Asset Management (EAM) software and implementation procurement for multiple municipal departments, including Aviation, Public Works, Street Transportation, and Water Services. The five-year contract is scheduled to commence on or about May 1, 2026, with proposals due by November 14, 2025, and a pre-offer conference set for October 10, 2025. The solicitation seeks a cloud-based SaaS solution capable of tracking, analyzing, and forecasting asset performance and lifecycle costs, with an evaluation process distributing 675 total points across system capabilities, experience, and approach.

The procurement involves a complex technological ecosystem managing 443 properties across 11 client departments, totaling 10,496,280 square feet and 14,709 land acres. While no specific budget ranges were directly stated, the project requires vendor integration with multiple existing systems including eChris (PeopleSoft), HARS, SCADA, GIS, AutoCAD, Dynamics365, and various Building Automation Systems. The city requires a vendor with at least five years of experience implementing EAM products for public entities, with key deliverables including work order management, preventive maintenance tracking, resource allocation, mobile field operations, and advanced reporting capabilities. The solicitation emphasizes robust security protocols, including a data privacy questionnaire to assess vendors' privacy risk levels, and requires compliance with sensitive security information management guidelines.