27000031 PD25-01 Ph 3 Sinclair Ave & P26-02 Westridge Loop 250 Decel Lane

The City of Midland, Texas is requesting sealed bids for the furnishing of materials and labor for Sinclair Avenue Phase III and Westridge Loop 250 Deceleration Lane construction, with bids due October 15, 2026 at 2:00 p.m. A non-mandatory pre-bid meeting is scheduled for October 7, 2026 at 3:00 p.m., and questions are due by noon on October 9, 2026.

A 5% local-vendor preference applies under Texas Local Government Code 271.9051 — local bidders whose principal place of business is within Midland city limits may be awarded the contract if their bid is within 5% of the lowest non-resident bid and the City Council determines in writing that the local bidder offers the best combination of price and economic development opportunities including local employment and increased tax revenue. Bidders must submit an Affidavit of Eligibility certifying local business status, employee count, business inception year, and current tax payments.

The scope encompasses clearing and grubbing, embankment construction, subgrade preparation, concrete curb and gutter, asphalt and concrete pavement, water line installation (PVC and ductile iron pipe with appurtenances), wastewater infrastructure, drainage structures, and traffic control. Specifications reference Texas Highway Department and AWWA standards with detailed quality control testing including density verification, surface tolerance, thickness coring, compaction testing, and pressure and bacterial testing for water mains. Materials must comply with City of Midland standards and be new. Concrete placement is restricted to ambient temperatures between 40 and 95 degrees Fahrenheit.

Substantial completion is required within 300 calendar days of the notice to proceed. Contractors must maintain active Water Operator D and either Wastewater D or Class 1 Collections licenses throughout the project; failure to do so will result in work stoppage at the City's discretion. Liquidated damages are set at $500 per calendar day for delays beyond the completion period.

Contractors must provide a bid bond equal to 5% of the total bid amount and, upon award, furnish Performance and Payment Bonds each equal to 100% of the contract price with a corporate surety authorized to do business in Texas. Commercial General Liability insurance must include minimum limits of $1,000,000 per person and $1,000,000 per occurrence for personal injury and $500,000 per occurrence for property damage; Business Automobile Liability of $250,000 combined single limit; Workers' Compensation at statutory limits; and Employers' Liability of $500,000 per accident. All policies must name the City as an additional insured with waiver of subrogation. A one-year warranty applies to all work and materials effective upon project acceptance.

Bids are evaluated on a unit price basis and remain valid for 30 days after opening. No bid may be withdrawn within 60 days of bid opening. Payment is made for materials installed (not delivery) and subject to 5% retainage; final payment is released between the 30th and 35th day after the Certificate of Completion, provided all contractual obligations are satisfied. Bidders must submit the Conflict of Interest Questionnaire (Form CIQ) and acknowledge all addenda with their proposals.