Y1DA--518-22-700 EHRM Infrastructure Upgrades Construction Bedford VAMC

The Department of Veterans Affairs Technology Acquisition Center Austin is soliciting proposals for comprehensive Electronic Health Records Modernization (EHRM) Infrastructure Upgrades construction services at the Bedford VA Medical Center in Bedford, Massachusetts under solicitation number 36C77626R0003. The project encompasses complete recabling and infrastructure modernization across multiple buildings, including installation of new telecommunications infrastructure (Cat 6A cabling, fiber optic cables), telecommunications rooms with equipment racks and UPS systems, new HVAC systems, fire protection and fire alarm systems, CCTV and physical access control systems, electrical service upgrades, and site infrastructure improvements. The contract will be awarded on a firm-fixed-price basis using a best-value tradeoff approach, with past performance rated as significantly more important than price. Key qualifications include a superintendent certified as a Registered Communications Distribution Designer (RCDD) by BICSI, separate dedicated personnel for superintendent, Quality Control Manager, and Site Safety and Health Officer roles, and contractor provision of all third-party inspections, testing, and commissioning at the contractor's expense. All contractor personnel must obtain VA Personal Identification Verification (PIV) cards, and the project requires compliance with VHA Infection Control and Risk Assessment (ICRA) 1.3 standards, applicable building codes, and VA specifications. The amended proposal due date is April 27, 2026, at 1:00 PM EDT, with a mandatory pre-proposal site visit conducted on February 11, 2026, and a technical question cut-off date of February 19, 2026.

This is a 100 percent set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), with all offerors required to be certified by the Small Business Administration and listed in the SBA Small Business Search database at both proposal submission and award. The project is estimated between $20 million and $50 million, with performance anticipated to cost approximately $50 million, and contractors must provide a bid guarantee of 20 percent of the proposal price (not to exceed $3 million), along with 100 percent performance and payment bonds. The contract performance period is 730 calendar days from Notice to Proceed, with work required at the Bedford VA Medical Center located at 200 Springs Road, Bedford, MA 01730. The project includes work across multiple buildings (Buildings 1-22, 33, 61-62, 70, 78-82, Crescent House, and a new Main Computer Room building), with the contractor responsible for coordinating phased construction across multiple buildings simultaneously while limiting required shutdowns to one building at a time to maintain facility operations. No current incumbent contractor is identified, and the government will provide a separate Commissioning Agent under a different contract, while the contractor must provide a dedicated Commissioning Manager and handle all telecommunications system integration, software, and licensing for access control and video surveillance systems.