J042--Fire Alarm Service

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is soliciting proposals for comprehensive fire alarm inspection and maintenance services under solicitation number 36C25626Q0430. The contractor must provide emergency service and preventive maintenance for fire alarm systems, sprinkler systems, hydrants, fire pumps, and kitchen hood suppression systems across 33 buildings at the Veterans Healthcare System of the Ozarks in Fayetteville, Arkansas. Key requirements include 24/7/365 emergency response capability with two-hour on-site arrival and four-hour issue resolution, compliance with NFPA standards (25, 72, 13, 20, 291, 96) and Joint Commission requirements, and maintenance of a technician staff including at least one Notifier Onyx Series factory-certified technician and one NFPA 72 service personnel with NICET Level II certification. Evaluation criteria focus on technical qualifications, past performance in similar hospital or clinical environments, cost proposal accuracy, and management capability. The proposal due date is April 20, 2026 at 10:00 AM CDT, with the contract performance period running from May 1, 2026 through April 30, 2027, with four one-year option periods extending through April 30, 2031.

This solicitation is a 100 percent set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), with an estimated contract value of $9 million. The incumbent contractor Veterans Fire and Life Safety has been performing recent inspections documented in the facility records provided. The contract requires comprehensive coverage of approximately 2,700+ fire safety devices including 255 smoke detectors, 157 pull stations, 100 speakers/strobes, 65 releasing devices, 20 hydrants, and 19 fire-alarm-connected backflow preventers across multiple facilities. Annual service line items include one five-year comprehensive inspection (year one only), annual inspections, two semi-annual inspections, four quarterly inspections, monthly and weekly inspections, 100 hourly service call hours, 25 weekend/holiday emergency hours, and parts and materials on a time-and-materials basis. The contract specifies normal business hours operations (0730-1600 Monday-Friday), compliance with Veterans Health Administration security protocols, mandatory pre-bid site visit on March 11, 2026, and all work performed at the Fayetteville VA Medical Center campus located at 1100 North College Avenue, Fayetteville, Arkansas.