W9 Request.pdf

This is a W9 Request form related to a Tree Trimming & Removal Services contract for the Department of Transportation, Harbors Division, Oahu district in Hawaii. The contract is structured as an "As Services Required" agreement with a maximum contract value not to exceed $100,000.00 for an initial one-year term, with the option for a one-year extension upon mutual agreement between parties. Tree trimming services are currently estimated to occur approximately two times per year at intervals of roughly six months apart, though this frequency is provided for bidding purposes only and may vary. No work shall commence without prior approval from the designated Project Manager or their authorized representative.

The W9 Request form is a standard IRS documentation requirement used to collect taxpayer identification information from contractors or service providers prior to contract award and payment processing. Bidders selected for this contract opportunity will be required to complete and submit a W9 form, which captures the contractor's legal business name, address, and Employer Identification Number (EIN) or Social Security Number (SSN) for tax reporting purposes. This documentation is essential for contract administration and ensures compliance with federal tax withholding and reporting requirements.