A-E Cost Estimation Services

Brookhaven Science Associates, LLC, which operates Brookhaven National Laboratory under a prime contract with the Department of Energy Office of Science, is soliciting quotes for A-E cost estimation services, with quotations due December 4, 2026 at 5:00 PM EST per the RFQ letter. The procurement is full and open with no set-aside, and award goes to the lowest total-price offeror that is responsive, responsible, and meets all qualifiers and technical requirements. The structured due-date field reads December 4, 2025, which precedes the October 30, 2026 posting date.

Place of performance is Upton, New York 11973, with FOB terms at Brookhaven National Laboratory. The anticipated period of performance is 10 weeks from issuance of the Notice to Proceed, under firm-fixed-price terms with Net 30 payment (Net 10 for small businesses). The NAICS code is 541330, Engineering Services, with a $25.5 million size standard.

The work is an independent construction cost estimate for conventional facilities of the Electron-Ion Collider Infrastructure project, which New York State partially funds. Base Work covers Buildings 1001A, 1003A, 1007A, 1009A, and 1011A, and Add-Alternate scopes cover Buildings 1005T, 1006K, 1006Z, 1004G, and 1006L. Estimates must be AACE Class 1 in at-year dollars, with backup documentation including cut sheets, vendor quotes, labor rates, and spreadsheets. The contractor must make at least one trip to BNL for a scope walkdown and attend reconciliation meetings with the A/E and BSA. Deliverables include an initial estimate within four weeks of BSA's deliverables receipt, a 100% design estimate with ICE Consultant review comments within two weeks, and updated estimates two weeks after the design review and two weeks after reconciliation.

Qualifiers are pass/fail. Offerors must show three construction cost estimates for clients with work valued over $75 million. Key personnel must include at least one Estimator with ten or more years of estimating projects of 100,000 square feet or more, holding a Certified Professional Estimator certification from the American Society of Professional Estimators or equivalent. General Requirements of BNL-QA-101 apply to all suppliers, including an ISO 9001 or equivalent quality system.

Quotes are accepted by email only, sent to Contracts Specialist Eric Nagel at Enagel@bnl.gov with RFQ 481463 in the subject line. Questions are due November 20, 2026. Quotes must include a signed Quotation Pricing Sheet (Enclosure 2) with all-inclusive U.S. dollar pricing, including freight, import duties, and customs. Successful offerors must complete a Vendor ACH Authorization Form (Enclosure 3) and a W-9 (Enclosure 4), and register in SAM with a Unique Entity ID.