AMB 29023 (103) Swagelok PartsBid Documents

The Indiana Department of Environmental Management (IDEM) is requesting quotations for Swagelok connectors, stainless steel tubing, and ferrule sets, with responses due November 13, 2026. The procurement is sole-source in intent: IDEM's justification states Swagelok is the only vendor capable of fulfilling all requirements, because Restek, Sigma-Aldrich, and Fisher Scientific cannot supply all specified parts or compatible alternatives. Solicitation 004950000029023 is issued by the Indiana Department of Administration Procurement Division. Joseph Tankersley is listed as requester, and Jordyn Beatty is the response contact at 100 N Senate Avenue, Room N013, Indianapolis.

No set-aside is mandated. Indiana purchasing preferences, including U.S. Manufactured Product, Indiana Business, Indiana Manufactured, and Indiana Small Business preferences, plus Indiana Veteran Owned Small Business subcontracting opportunities, are available to bidders.

The scope covers laboratory consumables for IDEM's Air Monitoring Branch that replace existing connections and prevent external gas contamination. The parts support the Urban Air Toxics Program, the Photochemical Air Monitoring Station, and ambient field criteria monitoring sites, with compliance to 40 CFR 50 and 58. Line items include 304L stainless steel tubing and 316 stainless steel ferrule sets for 1/8-inch fittings, quantified by line in units of each.

Recorded quotations are Swagelok Indiana/Cincinnati, selected at $14,178.08; Sigma-Aldrich Supelco Inc., $6,841.45; Fisher Scientific Co. LLC, $17,632.37; and Restek Corp., $13,404.10. Unit prices must be shown with extensions and total pricing on an F.O.B. destination basis. Prices are firm after award. Delivery is due within thirty days if not otherwise specified, and the warranty is ninety days or the manufacturer's standard warranty, whichever is longer. Payment is made in arrears by electronic funds transfer. A recommended vendor must complete state registration within five business days or the award is canceled. A binding agreement forms upon issuance of a purchase order. The quotation period runs October 9 through November 13, 2026.