HWAD Industry Day 3 Slides.pdf

Version 1 As of 16 June 2025

John Fotos, Ashley Korves, and Caitlyn Smith

Army Contracting Command – Rock Island

UNCLASSIFIED

UNCLASSIFIED

Hawthorne Army Depot Industry Day #3

Army Contracting Command Personnel

Bridget Kramer, Branch Chief

John Fotos, Contracting Officer

Ashley Korves, Contract Specialist

Caitlyn Smith, Contract Specialist

Agenda and Questions 17 June 2025

• 0830-0900 Overview

• 0915-1400 One-on-Ones

Additional questions can be submitted to the ACC-RI points of contact below by 24 June 2025

• John Fotos at john.g.fotos.civ@army.mil

• Ashley Korves at ashley.m.korves.civ@army.mil

• Caitlyn Smith at caitlyn.l.smith3.civ@army.mil

• All questions submitted in spreadsheet with reference to specific document or RFP section All questions and answers will be posted to SAM Questions containing proprietary information must be clearly marked

Phase I Submit Technical Experience Self-Scoring Matrix with Work Samples and Project References to support self-rated scores Work Samples should be from the prime contractor or subcontractor the Offeror intends to have complete the work if awarded the HWAD contract

• Letters of commitment required if subcontractor experiences are used

Government will verify self-rated scores using Work Samples and Project References

• Scores may be lowered if not supported

• Scores will not be raised

Threshold for Phase II participation is 63,000/85,000

Phase I: Self-Scoring Matrix Maintenance Factor

Points: Weight Factor

Max Possible Pts

Technical Experience 1000 900 750 500 250

1 Number of Facility maintenance Contractor Man-year Equivalents (CMEs) on a single DoD contract/TO. (Include 3) ≥50 CMEs 40-49 CMEs 30-39 CMEs 20-29 CMEs 10-19 CMEs

Work Sample 1 3 3000 Work Sample 2 3 3000 Work Sample 3 3 3000

2 Total Square Feet (SQF) the Offeror covered in a month under a single contract/task order for facility maintenance. ≥4,000,000 SQF 3,000,000-

3,999,999 SQF

2,000,000-

2,999,999 SQF

1,000,000-

1,999,999 SQF

750,000- 999,999

SQF 4 4000

3 Number of facilities/buildings the offeror maintained under a single contract/task order.

≥250 Bldgs/Facilities

150-249 Bldgs/Facilities

100-149 Bldgs/Facilities

50-99 Bldgs/Facilities

25-49 Bldgs/Facilities 3 3000

4 Number of consecutive years the offeror performed facility maintenance work. ≥7 Years 6 Years 5 Years 4 Years 3 Years 2 2000

5 Number of DoD contracts/task orders where the offeror provided facility maintenance services.

≥6 Contracts/TOs

Contracts/TOs

Contracts/TOs

2-3 Contracts/TOs

Contract/TO 2 2000

6 Number of pieces of equipment maintained under a single contract/task order. ≥250 Assets 200-249 Assets 150-199 Assets 100-149 Assets 50-99 Assets 3 3000

Performance Related Experience 1000 850 750 0 0 Most recent CPARS rating the offeror has received on its facility maintenance Work Sample 1. Exceptional Very Good Satisfactory/

Neutral Marginal Unsatisfactory 2 2000

Most recent CPARS rating the offeror has received on its facility maintenance Work Sample 2. Exceptional Very Good Satisfactory/

Neutral Marginal Unsatisfactory 2 2000

Most recent CPARS rating the offeror has received on its facility maintenance Work Sample 3. Exceptional Very Good Satisfactory/

Neutral Marginal Unsatisfactory 2 2000

Maximum Total Score 29,000

Demil Factor

Points: Weight Factor

Max Possible Pts

Technical Experience 1000 900 750 500 250

Annual number of short tons of ammunition the Offeror Demiled under a single contract/task order, requiring compliance with DoD Safety, Security, and Federal, State, and Local Environmental regulations. (Include 3)

≥5,000 Short Tons

4,000-4,999 Short Tons

3,000-3,999 Short Tons

2,000-2,999 Short Tons

1,000-1,999 Short Tons

Work Sample 1 3 3000 Work Sample 2 3 3000 Work Sample 3 3 3000

2 Number of consecutive years the offeror performed demil work. ≥7 Years 6 Years 5 Years 4 Years 3 Years 1 1000

Number of DoD contracts/task orders where the offeror provided Demil services, requiring compliance with DoD Safety, Security, and Federal, State, and Local Environmental regulations.

≥6 Contracts/TOs

Contracts/TOs

Contracts/TOs

2-3 Contracts/TOs

Contract/TO 3 3000

4 Number of different types/MIDAS families of ammunition that the offeror has demiled. (See list of families in Demil PWS.) ≥15 Families 11-14 Families 7-10 Families 3-6 Families 1-2 Families 3 3000

Performance Related Experience 1000 850 750 0 0

Most recent CPARS rating the offeror has received on its Demil Work Sample 1. Exceptional Very Good Satisfactory/

Neutral Marginal Unsatisfactory 2 2000

Most recent CPARS rating the offeror has received on its Demil Work Sample 2. Exceptional Very Good Satisfactory/

Neutral Marginal Unsatisfactory 2 2000

Most recent CPARS rating the offeror has received on its Demil Work Sample 3. Exceptional Very Good Satisfactory/

Maximum Total Score 22,000

SDO Factor

Points: Weight Factor

Max Possible Pts

Technical Experience 1000 900 750 500 250

Number of annual total short tons of Class V Material the offeror has performed SDO functions for (to include receipts and issuances ONLY) under a single contract/task order. (Include 3)

≥15,000 Short Tons

10,000-14,999 Short Tons

5,000-9,999 Short Tons

1,000-4,999 Short Tons

250-999 Short Tons

Work Sample 1 3 3000 Work Sample 2 3 3000 Work Sample 3 3 3000

2 Number of consecutive years the Offeror performed Class V Material SDO work. ≥7 Years 6 Years 5 Years 4 Years 3 Years 1 1000

3 Number of DoD contracts/task orders where the offeror provided Class V Material SDO work.

≥6 Contracts/TOs

Contracts/TOs

Contracts/TOs

2-3 Contracts/TOs

Contract/TO 2 2000

Total Square Feet (SQF) of SDO facility of which the offeror performed Class V Material SDO work under a single SDO contract/task order.

≥4,000,000 SQF 3,000,000-

3,999,999 SQF

2,000,000-

2,999,999 SQF

1,000,000-

1,999,999 SQF

750,000- 999,999

SQF 2 2000

Number of annual total short tons of Class V Material the Offeror has performed SDO functions for (to include storage ONLY) under a single contract/task order.

≥100,000 Short Tons

50,000-99,999 Short Tons

25,000-49,999 Short Tons

10,000-24,999 Short Tons

5,000-9,999 Short Tons 1 1000

6 Number of Class V Material SDO Contractor Man-year Equivalents (CMEs) on largest DoD contract/task order. ≥30 CMEs 25-29 CMEs 20-24 CMEs 10-19 CMEs 9-8 CMEs 2 2000

Performance Related Experience 1000 850 750 0 0 Most recent CPARS rating the offeror has received on its SDO Work Sample 1. Exceptional Very Good Satisfactory/

Neutral Marginal Unsatisfactory 2 2000

Most recent CPARS rating the offeror has received on its SDO Work Sample 2. Exceptional Very Good Satisfactory/

Neutral Marginal Unsatisfactory 2 2000

Most recent CPARS rating the offeror has received on its SDO Work Sample 3. Exceptional Very Good Satisfactory/

Maximum Total Score 23,000

Small Business Factor

Points:

Weight Factor

Max Possible Pts

Experience 1000 900 750 500 250 0

Number of Small Business Categories Met/Exceeded (Small Business Concerns, Small Disadvantaged Business Concerns, Women-Owned Small Business Concerns, HUBZone Small Business Concerns, and Service-Disabled Veteran-Owned Small Business Concerns) on ISR/ISS

All 5 Categories 4 Categories 3 Categories 2 Categories 1 Category 0 Categories

ISR/SSR Sample 1 2 2000 ISR/SSR Sample 2 2 2000 ISR/SSR Sample 3 2 2000

Number of Small Business Categories in the Offeror's Small Business Subcontracting Plan or Commercial Small Business Subcontracting Plan that Met/Exceeded the Identified Goal

Exceeded Goal by More Than 5%

Met Goal or Exceeded by 5% or

Less

Missed Goal by 5% or Less

Missed Goal by More than 5% and Less than 8%

Missed Goal by 8% to 10%

No Goal Identified or Missed by More Than

10%

Overall Small Business Concerns 30% 1 1000 Small Disadvantaged Business Concerns 5% 1 1000 Women-Owned Small Business Concerns 5% 1 1000 HUBZone Small Business Concerns 3% 1 1000

Service-Disabled Veteran-Owned Small Business Concerns 5% 1 1000

Maximum Total Score 11,000

Phase 1: Self-Scoring Matrix Contractual Documentation

Document Name File Name

Table of Contents [Offeror Name]_TableOfContents

SF 33 Solicitation, Offer, and Award [Offeror Name]_SF33

SF 30 Amendment of Solicitation (if applicable) [Offeror Name]_SF30

Self-Scoring Matrix [Offeror Name]_Self-ScoringMatrix

Document Support for Self-Scoring Matrix [Offeror Name]_MatrixSupport

Section K Representations, Certification, and Other Statements of Offerors [Offeror Name]_RepresentationsCertifications

Offeror's Property Management Plan [Offeror Name]_Property Management Plan

All Section K Clause Fill-Ins [Offeror Name]_SectionKClauses

Clause Fill-Ins for All Other Sections [Offeror Name]_Clauses

Small Business Size Standard Certification (if applicable) [Offeror Name]_SmallBusinessCertification

Joint Venture or Partnership Agreement (if applicable) [Offeror Name]_[Name of Document]

Subcontractor Letters of Commitment (if applicable) [Offeror Name]_LetterOfCommitment_[Subcontractor Name]

Attachment 0018-0019 Price Matrix

• Submit with Phase I

• Evaluated in Phase II

• Best Value Tradeoff with Phase II Factors of Maintenance, Demil, and Innovation/Business Development

Phase II Offerors with validated Phase I score of at least

63,000/85,000

Best value trade-off

Order of Importance

• Maintenance

• Demil and Innovation/Business Development

• Price

Phase II: Maintenance Maintenance Plan IAW Maintenance PWS

• Dock 3

• 117-6 North Tower

• Building 3

Written Submission

• Maintenance Plan Page limit: 25

• Excel spreadsheet – maintenance activities for provided assets

Include Innovative Practices

• Efficiencies in cost, schedule, and/or quality

Phase II: Demil Detailed Demil Plan for 4 MIDAS families in MGQ

• Technical Approach

• Demil Management

Oral Presentations

• 10 slides for each of the 4 MIDAS families

• Total of 40 slides

• 30-minute presentation for each MIDAS family

• Total 2-hour presentation

Phase II: Innovation/Business Development Marketing and Business Development Plan

• Plan for attracting business to HWAD

• Proactive and Innovative business practices

• Strategic market development

• Commitment to cost reduction

Oral Presentation

• 25 slides

• 1-hour oral presentation

Phase II: Price Attachment 0018-0019 Price Matrix

• Evaluated in Phase II

• Used in Best Value Trade-off

• Require FFP for only 10-years

• Prices for CLIN 0001 SDO and CLIN 0002 Demil

• Calculated by multiplying proposed unit prices for each range and ordering period by their respective weight and maximum quantity before summing the totals

• Final weighting of all CLINs will be removed from the price matrix evaluation language

General Information Questions should be submitted electronically to

ACC-RI contracting team

All pertinent documents will be uploaded to SAM under RFP W519TC-25-S-HWAD and VTL W519TC-

25-V-HWAD

Responsibility of the interested parties to check SAM for the latest information regarding this acquisition

Closing Comments All questions and feedback to the Industry Day #3 information are due 24 June 2025

Key Points of Contact

• John Fotos, john.g.fotos.civ@army.mil

• Ashley Korves, ashley.m.korves.civ@army.mil

• Caitlyn Smith, caitlyn.l.smith3.civ@army.mil

Website for Draft RFP:

• https://sam.gov/ under notice W519TC-25-S-HWAD

Website for VTL:

• https://sam.gov/ under notice W519TC-25-V-HWAD