Attachment 0011 - Draft PWS 11 Utilities and Energy.pdf

DRAFT

Utilities and Energy Performance Work Statement (PWS) 11

June 2025

1. Applicability

This Utilities and Energy PWS governs performance requirements of the contractor in the generation, measurement, distribution, and reporting of energy and utility services. Energy and utility services-related maintenance performance requirements shall fall under the purview of the Maintenance PWS.

2. General Requirements

2.1. The contractor shall comply with current Army laws, policies, regulations, and Executive Orders pertaining to energy and utility operations and management. This shall include establishing, maintaining, and implementing policies, objectives, priorities, and operating procedures to provide energy and utilities management and maintain compliance. The contractor shall make a conscious effort to reduce energy and water consumption and improve the Installation’s energy and water resiliency to sustain mission readiness.

2.2. The contractor shall conduct an installation energy audit, in-line with AR 420-

1, 22-16, of active buildings to measure the full range of elements that make up a sustainable energy efficiency program and identify specific areas for improvement/risk (audit shall not include buildings identified for near term modernization and/or past its economic life). The audit shall be conducted within 12 months after award and be updated to align with the audit findings/recommendations. (CDRL L001).

2.3. The contractor shall retain a dedicated Certified Energy Manager (CEM) as defined by AR 420-1 who shall ensure facility compliance and implementation of effective risk management activities related to energy and utilities present in the operation, mission activity, and projects occurring at Hawthorne Army Depot (HWAD). The contractor shall develop an energy conservation plan in-line with AR 420-1, Chapters 22-24, to establish energy and utilities programs that effectively manage and ensure compliance to current Army, Federal, State, Local regulations, and Executive Orders related to energy and utilities.

The plan shall be provided within 45 days after operational control and updated annually. (CDRL L002). The plan shall address how the contractor will set energy-related goals, implement temperature control techniques, identify affordable solutions, facilitate public-private partnerships, and provide energy leadership to the installation by identifying and leveraging industry best practices. The contractor shall continually adapt programs impacted by all changes to applicable laws, regulations, Executive Orders, memorandums, and Department of Defense Instructions (DoDI) during the period of this contract.

Performance Work Statement (PWS) 11

2.3.1. The contractor shall maintain a current list of HWAD Energy and Utilities

Services providers as well as providers for critical raw materials for utility operations. The provider lists and copies of all contracts held with the local utility providers (electricity, steam, fuel oil, and potable water) shall be made available to the Government upon request. The Contractor shall retain records (i.e. utility bills, receipts of components replaced, surveys, etc.) for the length of the contract.

2.3.2. The contractor’s energy and utilities programs shall address how to proactively manage the energy costs associated with the facility demand and the facility distribution systems. The program shall include, but is not limited to, the proper and lawful operations for generation, measurement, distribution, and point of use delivery of electricity, steam, water, and wastewater sewage treatment with the associated collection and communication systems IAW AR 420-1. The contractor shall provide an overview to include, but not limited to, ongoing utility issues, remediation tasks, maintenance tasks, and status update on conservation/energy goals of the program quarterly and provide utility consumption data/costs to the Procuring Contracting Officer (PCO). (CDRL L002).

2.3.2.1. The contractor shall safely generate and distribute steam to support and provide a reliable supply to all facility operations. The contractor shall monitor the distribution system for leaks and provide quarterly updates.

2.3.2.2. The contractor shall receive and reliably/safely distribute electricity to support facility operations. The contractor shall manage the control and distribution of purchased electricity and electricity generated onsite, to provide a reliable supply to all facility operations.

2.3.2.3. The contractor shall provide heating and cooling for all required operations.

2.3.2.4. The contractor shall provide a reliable water supply via the Mt. Grant Watershed and all ancillary systems to all facilities operations. The contractor shall monitor the distribution system for leaks.

3. Communication, Support, Documentation & Permits

3.1. The contractor shall notify the PCO and Administrative Contracting Officer (ACO) via email and/or verbal communication within one hour of discovery of any HWAD utility service interruption (occurring within the bounds of the facility fence line) event that could impact a delivery date. Utility service interruption events shall include, but are not limited to, measurement, distribution, or point of use delivery equipment that causes one hour or more of production operational downtime. Reported events that, upon further

Performance Work Statement (PWS) 11 consideration, do not meet the loss of production downtime standard for a utilities service interruption event, may be retracted at any time by email notification to the PCO and ACO. The contractor shall develop a database system to log and track utility service interruption events and remedies. A utilities service interruption report shall be provided quarterly and include lesson learned/resolutions. (CDRL L003)

3.2. The contractor shall notify the PCO and ACO of any energy and/or utility deficiency within 72 hours of occurrence. The contractor shall provide a corrective action plan and/or improvement plan to the PCO. (CDRL L004).

Utility deficiencies shall include, but not limited to, utility infrastructure and/or equipment that causes outages and concern for reliability related to life, health, or safety; discovered code and/or safety violations; environmental regulation and/or permit violations; and improperly installed and maintained equipment. Energy and utility service-related maintenance performance requirements (reliable source of energy and infrastructure) shall fall under the purview of the Maintenance PWS.

3.2.1. The Contractor shall input applicable data to the Army Energy and Water

Reporting System (AEWRS) for energy and utilities requirements. AEWRS is an automated (web based) system for collecting installation data to be submitted to Defense Utilities Energy Reporting System and AEWRS web address is: https://aewrs.hqda.pentagon.mil/aewrs/. Data inputs shall include the following items: Facility data for all non-petroleum fuels, liquefied gases, and petroleum fuels used to support facilities; Annual Building factor data;

and Water consumption data. Additionally, the Contractor shall comply with the AEWRS reporting schedule, including the submission of Energy consumption and cost data monthly; submission of water consumption and cost data on a quarterly basis; and submission of facility building factors and water data on an annual basis. AEWRS requires a Common Access Card (CAC) for access and the Government shall provide the required training on CAC use. The Contractor shall enter data into AEWRS on a quarterly basis.

3.2.2. The Contractor shall input applicable data to the Annual Energy Performance and Resilience Report (AEPRR) for energy and utilities requirements. AEPRR is an annual report to the congressional defense committees. (CDRL L007)

3.3. The Contractor shall monitor the energy and utilities performance of all sub-contractors, tenants, and lessees working on HWAD to ensure conformance of Executive Orders and applicable energy policies. This shall apply from the date of award of this PWS going forward and the Contractor does not have to retro-actively change current contracts/agreements. All new contracts/agreements/extensions shall comply. Deficiencies identified related to sub-contractors, tenants, and lessee work activities shall be recorded and

Performance Work Statement (PWS) 11 incorporated under the Contractor’s plan to address energy and utilities deficiencies submitted under section 3.2.

3.4. The Contractor shall provide assistance to higher headquarters Government personnel and/or onsite Government Staff when preparing responses to energy and utilities data calls, as needed. Support requests may include the following: updates of drawings and infrastructure descriptions; project/liability requirements and planning exercises; narrative summation of past, present, and proposed energy and utilities initiatives and/or activities at the HWAD;

identification of energy and utilities source reduction and improvement measures; and review the operations of the Installation (and those of its sub-contractors and tenants) located at HWAD for the purpose of determining operational effect on the energy and utilities programs. The Contractor shall aid in the determination of whether stated operations maintain compliance to Federal, State, and Local laws and regulations, Executive Orders, and Army regulations involving energy security. The contractors shall coordinate any reviews or visits through the Commander or Commander’s Representative and be conducted at the direction of the Commander or Commander’s Representative.

4. Facilities Use

4.1. The Contractor shall perform all activities and operations to achieve and maintain energy and utilities conservation. Energy efficient motors (variable frequency drives over 5 hp) and equipment shall be utilized in any replacement or new procurement activity. When replacement equipment is planned for in plant improvements in areas identified as Significant Energy Users, documentation shall be provided of energy efficiency with comparable equipment and/or calculations to indicate any increases or decrease in energy demands. The Contractor shall have an active energy conservation and energy management program that reports and measures progress on an annual basis. Progress towards energy reduction efforts by building shall be accomplished in part through the identification of future projects that reduce energy consumption.

4.2. The Contractor shall support and maintain an Installation Energy and Water

Plan (IEWP) conformant to the Army’s Installation Energy and Water Strategic Plan (December 2020) as well as the requirements in this PWS. The additional requirements from this PWS for these plans, shall be addressed in separate sections of these plans. This plan shall analyze and outline critical mission requirements, assess energy and water baseline conditions, and develop a prioritized approach for both projects, and operations and maintenance activities that improve energy and water resilience. Details for the Contractor steam trap maintenance and replacement program, to include current performance, future improvements, and projected performance, shall

Performance Work Statement (PWS) 11

June 2025 be included in the Installation Energy Strategic Plan. The Installation Energy Strategic Plan shall also provide a list of critical raw materials, and any onsite inventories required for utility operations for Government comment. The Contractor shall maintain a 21-day onsite inventory of fuel oil to cover the facility utilities demand in case of a loss of supply, allow for safe shutdown of critical operations, and/or support backup generators. The IEWP shall be reviewed and updated annually and resubmitted every five years. These plans shall be submitted for Government approval 90 days after contract award. Any updates to these plans shall be submitted for Government approval. (CDRL L008)

4.3. Metering of utilities (i.e. electric, liquid propane, steam, and water) is the preferred method of determining utility usage and billing for tenants, operations, or selling of utilities. Metering, as described in EPAct 2005 and EISA 2007, is required for any facility greater than 29,000 square feet or when any utility bill cost exceeds $35K (per utility feed) per year for the facility. New construction shall incorporate meters to align with UFCs.

Additional meters may be requested through the annual PBS Call Letter.

5.4. The Contractor shall maintain the HWAD utility maps and Geographical Information System (GIS) on a quarterly basis, and/or in accordance with performance requirements under the purview of Property PWS. (CDRL L009)

5. Installation Status Report – Mission Capacity

5.1. The Contractor shall collect data based on implementing standards, populate and maintain the Installation Status Report – Mission Capacity (ISR-MC) in a format compatible with the Army’s automated database. The data entry and data development is usually completed in January through March once yearly. The Contractor shall complete the yearly questionnaire and enter results into the ISR-MC database prior to the April of each year. (CDRL L010)

Performance Work Statement (PWS) 11

June 2025

DOCUMENT SUMMARY LIST

For Hawthorne Army Depot

Utilities and Energy Performance Work Statement

Document Number (Contract Reference)

Document Title

Document Category

AR 420-1 2012

(PWS, para 2.1, 3.2, 3.3)

Army facilities management Cat 3

EPAct 2005 (PWS, para 2.2, 5.3)

Energy management goals for Federal facilities

Cat 3

EISA 2007

(PWS, para 2.3, 5.3)

Energy management goals and requirements

Cat 3

AR 210-20 2005

(PWS, para 2.6)

Real Property Master Planning for Army Installations facilities management

Cat 3

UFC 2-100-01

(PWS, para 2.7)

Installation master planning Cat 3

Sustainable Design and Development Policy (PWS, BU para 1.1)

Design policies Cat 2

Energy and Water Goal Attainment Responsibility Policy for Installations.

(PWS, BU para 1.2)

Energy and water goals Cat 2

AIS 2020

(PWS, BU para 1.3)

Strategic readiness for multi-domain operations

Cat 2

Army Installation Energy and Water Strategic Plan

2020 (PWS, BU

para 1.4)

Army vision for installations energy and water infrastructure supporting critical missions

Cat 2

Performance Work Statement (PWS) 11

June 2025

DoD Utilities Meter Policy 2021 (PWS, BU para 1.7)

Metering program policies Cat 2

42 United States Code 8253 Energy and Water Management Requirements (May 2021)

Requirements to ensure energy conservation

Cat 0