Attachment 0013 - Draft PWS 13 DLA Tenant Support.pdf

DRAFT

DLA STRATEGIC MATERIALS

PERFORMANCE WORK STATEMENT (PWS) 13

June 2025

Objective: Provide logistical support to the Defense Logistics Agency Strategic Materials or its designated representative for the projects taking place/being stored at Hawthorne Army Depot (HWAD).

Note: All base facilities PWS requirements shall apply to tenants as well. Any requirements above and beyond the base facilities PWS requirement shall be stated within the tenant support PWS.

Requirements:

The contractor shall provide all labor, administrative support, transportation, supervision, coordination and control of all sub-contractors, equipment, materials, parts, supplies, utilities, and services associated with the performance of this contract. The contractor shall plan, schedule, coordinate and provide effective completion of all services described herein. The contractor shall perform the following tasks:

1. MERCURY STORAGE:

1.1. Mercury storage in the State of Nevada is subject to regulation under the Nevada Division of Environmental Protection (NDEP) Chemical Accident Prevention Program (CAPP) NAC 459-95512. Following NDEP CAPP guidelines, the Defense National Stockpile Center (DNSC) and Day Zimmermann Hawthorne Corporation (DZHC) completed a Process Hazard Analysis (PHA) to identify and document mercury management processes and assess the risks associated with receipt and storage at HWAD. Operations shall be conducted in conformance with program requirements which are defined in a detailed set of conformance documents referred to as the CAPP Plan. The operating contractor shall be required to review and update the mercury management CAPP Plan to reflect any changes pursuant to transition in base operations responsibilities and submit the updated document to the government for submission to the NDEP. (CDRL N001).

1.1.1. The current CAPP plan is single volume containing all required process documentation and procedures developed in accordance with the NDEP requirement. All the operational aspects of the mercury management process as applied at HWAD are identified in the DNSC Mercury Management Standard Operating Procedures (SOP) (hereafter referred to as the DNSC Mercury Management SOP).

1.1.2. This document also identifies management of change procedures that shall be applied to updating the CAPP Plan post award.

2. ENVIRONMENTAL:

2.1. The contractor shall provide first response support for all environmental accidents and shall clean up spills/releases per agreement with DLA Strategic Materials. The contractor shall work with DLA Strategic Materials in advance to assess the potential for environmental accidents and their likelihood/severity. The contractor must also be familiar with and comply with applicable requirements under the NDEP CAPP program governing the handling of mercury. Contractor shall retain oversight of and shall amend all Emergency Planning and Community Right-to-Know ACR Tier 1 and Tier 2 documents in accordance with EPA regulations to address DLA Strategic Materials operations and receive approval from DLA-SM Environmental Management Division prior to submittal.

(CDRL N002).

2.2. The contractor shall be responsible for some aspects of the environmental CAPP program reporting and tracking. This includes, but not limited to, the training database, facility maintenance database, audit support, and record keeping. The CAPP library and site intranet for procedures/program documents shall be maintained. (CDRL N002).

2.3. Solid waste removal: the contractor shall be responsible for classifying, labeling, transportation, and final disposal. Quarterly reports of weight or piece count shall be provided to DLA Strategic Materials one (1) week after the end of each quarter for environmental reporting. Disposal costs shall be borne by the contractor. (CDRL N003).

2.4. Hazardous waste removal under Resource Conservation Recovery Act: the contractor shall be responsible for accurately classifying, labeling, storage, transportation, final disposition, and recordkeeping. Quarterly reports of weight or piece count shall be provided to the DLA Strategic Materials one (1) week after the end of each quarter for environmental reporting. Disposal costs, annual hazardous waste reporting costs, and compliance costs (not limited to fines or penalties assessed by regulators) shall be borne by the contractor. Other efforts could include inspections/audit support. (CDRL N004).

2.5. The contractor shall receive, store, dispose and if necessary, label all wastes not previously covered for DLA Strategic Materials in accordance with all federal, state and local regulations. The contractor shall provide to DLA Strategic Materials final disposal documentation for all disposed waste. Disposal costs shall be borne by the contractor.

(CDRL N005).

2.6. The contractor shall notify HWAD government Commander’s Representative and environmental staff if escaped liquid mercury or higher than acceptable vapor readings are discovered.

2.7. The contractor shall act as necessary to contain all mercury contamination and mitigate further releases as described in the DNSC Mercury Management SOP.

3. MEDICAL:

3.1. The contractor shall provide emergency medical response services. The contractor shall work with the DLA Strategic Materials in advance to assess the potential for trauma injuries and their likelihood/severity.

3.2. If emergency medical treatment is required, the contractor shall transport any DLA Strategic Materials personnel off-post to the appropriate local medical facility – as well as arrange transport for exceptional cases to major medical centers located in but not limited to those in Reno, NV and Las Vegas, NV.

4. FIRE SUPPORT:

4.1. The contractor shall provide standby fire support on-site when requested by the DLA

Strategic Materials. The contractor shall work with the DLA Strategic Materials in advance to assess the potential for fire/explosive hazards and their likelihood/severity.

4.2. The contractor shall provide fire alarm monitoring.

5. SAFETY:

5.1. The contractor shall provide respiratory mask fit testing in accordance with current

Occupational Safety and Health Administration standards.

6. SECURITY:

6.1. The contractor shall provide special security support on-site at DLA Strategic Materials buildings, to include but not limited to monitoring of intrusion alarms on storage structures and the Mobile Mercury Transfer Station (MMTS). The contractor shall provide surveillance of the administrative trailer and MMTS for intrusion by unauthorized personnel during off duty hours every four (4) hours.

6.2. The contractor shall maintain all key control, keys, locks, locking devices, and provide the DLA Strategic Materials with locks and keys as needed to secure HWAD facilities.

7. CUSTODIAL:

7.1. The contractor shall provide routine custodial services for the administrative file office

(once per week at 110-66 B) and for the administrative main office (twice per week at 110-66 C). The contractor shall ensure office spaces, showers and restrooms in both trailers include supplies to maintain this area to a standard consistent with best business practices. No janitorial services are required in the MMTS.

8. FACILITIES:

8.1. The contractor shall provide and pay utilities for the following buildings: administrative (110-66C), file office trailers (110-66B), garage (110-66D), MMTS (110-66A) and 14 above ground magazines in the 110 area currently used by the DLA Strategic Materials.

8.2. The contractor shall provide facility maintenance on administrative (110-66C), file office trailers (110-66B), garage (110-66D), MMTS (110-66A), 33 above ground magazines in the 110 area, and one (1) earth cover magazine (113-3E). This maintenance shall include quarterly inspections with reports provided to DLA Strategic Materials stating the repairs needed if any or a negative response. All minor repairs shall be completed as needed. (CDRL N006).

8.3. Separately priced work: The DLA Strategic Materials may require a wide variety of facility management services, construction, environmental, design, utilities services and other related services in addition to the specific requirements within this PWS. In such cases, the DLA Strategic Materials will provide the contractor with a SOW which shall be separately priced and funded (subject to availability of funds).

8.4. The contractor shall provide fuel for the operation of equipment used in the reflasking operation by DLA Strategic Materials (i.e. propane for forklift, gasoline and/or diesel fuel for the emergency generator).

8.5. The contractor shall maintain and test the alarms and communications in buildings 110-66, 110-66A, 110-66B, 110-66C and 13 above ground magazines which also include CO2 fire protection systems.

9. EQUIPMENT/LABORERS:

9.1. The contractor shall provide maintenance on the DLA Strategic Materials four (4) forklifts, two (2) ramps, electric vehicle, portable dock, HVAC systems in MMTS and both office trailers, also includes most equipment within both.

9.2. The contractor shall provide transport vehicles (tractor-trailer) and truck drivers to support mercury operations.

9.3. The contractor shall provide assistance, such as equipment operations and access to warehouses as necessary to support government employees or contractors hired to inspect material in storage or to conduct special studies and inspections.

10. REFUSE DISPOSAL AND LANDFILL:

10.1. The contractor shall provide a 20-yard dumpster for the collection of non- hazardous waste. The disposal of this waste shall be accomplished every two (2) work weeks

10.2. The contractor shall provide use of depot permitted landfills.

11. CALIBRATION:

11.1. The contractor shall provide calibration services for equipment and instruments including but not limited to the three (3) Jerome 505X. The Mercury Monitoring System within the MMTS is excluded from calibration. The estimate for calibration items per year is 33 items. The DLA asset list of equipment includes (but is not limited to) torque wrenches, scales, weights for scales, and nitrogen gages and is subject to change.

12. RECYCLING:

12.1. The contractor shall provide a 20-yard dumpster for scrap steel to be recycled. The contractor shall also be responsible for the recycling of the wood pallets and wood dunnage. The contractor shall provide to the DLA Strategic Materials final disposition documentation for all recycled wood and metal along with value of return. Recycled revenue shall be used to offset the contractor’s costs for disposal of non-valuable waste stream.

13. RECEIPT AND STORAGE OF EXPLOSIVES AND OTHER MATERIAL:

13.1. DLA Strategic Materials shall require receipt and storage of materials on an annual basis. In such cases, DLA Strategic Materials will provide the contractor within the annual workload estimates.

13.1.1. TNT, RDX, TATB, and PBXN-12 (formerly known as PBXW-14) are explosives and regulated materials. The "Contractors' Safety Manual for Ammunition, Explosives and Related Dangerous Material" (DOD 4145.26M) shall be applicable.

13.1.1.1. The Triamino Trinitrobenzene (TATB) is packaged in fiber drums or

United Nations (UN) Specification 4G fiberboard boxes. Within those drums or boxes, the TATB will be in double or triple plastic bags that allow for ordinary handling. The weight of each drum or box will be 54 kilograms (120 pounds) or less.

13.1.1.2. The PBXN-12 (formerly known as PBXW-14) is packaged in a UN 4G fiberboard box. Inside the box, the material will be in a heavy-wall static-resistant plastic bag. The box will weigh 27 kilograms (60 pounds) or less.

13.1.1.3. Upon receipt, all explosive material, to include, but not limited to: TATB, TNT, and RDX, the contractor shall individually weigh each box or drum in the presence of DLA before being put in storage. Contractor shall supply all supervision, materials, manpower, weight tickets, and MHE to accomplish this task.

13.1.2. Titanium (Ti) is in ingot form only. Each individual ingot will weigh between

17,000 lbs. and 25,000 lbs. and shall be between 30-42 inches in diameter and between 9-19 feet in length. Each individual ingot shall be imprinted (or otherwise permanently marked) with a unique serial number that is traceable to that individual ingot only.

13.1.2.1. Titanium (Ti) is a metallic element. The following documents shall be applicable:

13.1.2.1.1. Occupational Safety & Health Administration (OSHA) 29 CFR

1910.1200

13.1.2.1.2. The United Nations Globally Harmonized System of Classification and Labeling of Chemicals (GHS)

13.1.2.1.3. Department of Transportation (DoT) Hazardous Materials

Regulations (49 CFR 170- 189)

13.1.2.1.4. US Code Title 10, Section 2533B (10 U.S.C. 2553b)

13.1.3. Strategic Material requirements:

13.1.4. The contractor shall correct packaging defects before putting material into storage.

13.1.5. The contractor shall provide all necessary labor, supervision, equipment, materials, parts, and supplies required to accomplish the following tasks:

13.1.5.1. Receive the materials at the truck inspection lot of the HWAD installation shipped by DLA Strategic Materials supplier in tractor trailer, combination vehicles.

13.1.5.2. Direct vehicles to bunker location designated for storage of DLA Strategic Materials explosives.

13.1.5.3. Inspect palletized loads for damage or shifting.

13.1.5.4. Document inspection results of all trucks and address each. (CDRL N007).

13.1.5.5. Position each truck and unload palletized material into the bunker storage location.

13.1.5.6. Document receipt of each shipment. (CDRL N007).

13.1.5.7. Store the material in a facility rated for Class 1.1 Explosives in accordance with proper ammunition storage requirements.

13.1.5.8. Store the material in its original packaging, unopened.

13.1.5.9. In storage, segregate the material from other material types and non-government owned materials.

13.1.5.10. Store the material in such a way, that in event that the President or the

Congress directs the release of these materials, the inventory can be packaged and shipped to any location inside the United States within 24 hours of notification by the government.

13.1.6. The contractor shall provide a report to DLA Strategic Materials no later than the five (5) days after receipt that documents receipt, inspection results, and verifies integrity of the storage containers. (CDRL N007).

14. Process Control Data Acquisition System (PCDAS) Support:

14.1. DLA Strategic Materials has a mission to store and transfer mercury in

Hawthorne Army Depot. The DLA mercury transfer operation is located in the 110-66 area of Hawthorne. Transfer operations are conducted in a building known as the Mobil Mercury Transfer System, building 110-66A. Within the MMTS there is a computerized software system called “PCDAS” which monitors all operations. This system software is proprietary and owned by a company “SBA” called Revecorp. The contractor shall procure the services of Revecorp (hereafter referred to as the “subcontractor”) for the following tasks listed below.

14.1.1. Administrative Guidelines

14.1.1.1. As Needed Conference Calls – DLA and the subcontractor shall coordinate conference calls to discuss issues, requirements, and planning.

The subcontractor shall provide meeting minutes in electronic format.

14.1.1.2. Task List – The subcontractor shall provide a list of investigation\action items with deliverables and estimated delivery dates. Task lists shall be distributed in electronic format.

14.1.1.3. Ad-hoc Conference Calls – DLA and the subcontractor shall coordinate ad-hoc conference calls to discuss open issues as well as strategic and travel planning. Ad-hoc conference calls may be replaced withe-mail correspondence.

14.1.2. PCDAS Software Support Tasks

14.1.2.1. The subcontractor shall provide telephone and electronic support as needed in a timely fashion. Weekend and holiday support shall not be provided.

14.1.2.2. The subcontractor shall provide software and database support based on

DLA needs. Software support may include off-site software and data analysis.

The subcontractor shall procure any additional hardware or software required for off-site analysis.

14.1.2.3. The subcontractor shall provide test results for validation of software and database modification.

14.1.3. On-Site Support

14.1.3.1. The subcontractor shall provide on-site support as needed for meetings, equipment installation, software modifications, and operational support. On-site support shall include travel and expenses for up to four separate trips to Hawthorne, NV (HWAD) annually. Travel and on-site support shall occur during normal business hours.

14.1.3.2. The subcontractor shall provide on-site support at DLA facilities for project management and strategic planning.

14.1.3.3. The subcontractor shall document on-site activities and provide a travel report within 10 days of completing on-site activities.

14.1.3.4. On-Site support shall be coordinated with DLA.

14.1.4. Documentation

14.1.4.1. The subcontractor shall provide updated Operating Procedures in electronic and hard copy formats.

14.1.5. Scale Calibration

14.1.5.1. The subcontractor shall perform annual calibration for both scales to ensure accuracy with the PCDAS system.

14.1.6. The subcontractor shall supply IT hardware i.e. computers and or printers as needed.

15. Audit Sustainment:

15.1. In support of DLA’s fiscal stewardship critical capability, DLA Strategic Materials aims to ensure the audit material weighing process is fully successful. DLA’s inventory process includes policies, procedures, and controls to periodically verify the existence, completeness and valuation of stockpile material and any inventory movements (additions, sales, and transfers). These procedures include:

15.1.1. Selecting a statistical sample of stockpile materials to verify the existence and completeness (weight) of each sample to establish beginning balances and selecting a limited sample on a periodic basis (i.e. annual basis) to verify the weight of each sample.

15.1.2. In support of audit sustainment activities, the contractor shall:

15.1.2.1. Provide and operate a forklift to remove material from storage.

15.1.2.2. Transport material to an operating area where material can be weighed on a certified scale.

15.1.2.3. Perform certified weighing in the presence of DLA IG, E&Y auditor(s), and

DLA Strategic Materials representative(s).

15.1.2.4. Return material to storage.

DOCUMENT SUMMARY LIST

The contractor shall work with the HWAD Procuring Contracting Officer (PCO) to identify any changes to the references or any applicable regulations or laws, which may affect process, cost, and/or schedule. The PCO will review and provide implementation guidance.

The Contractor shall adhere to the most recent version of the Army Regulations (AR) cited in this PWS. Chapter and page numbers are provided for convenience, but do not absolve the Contractor of complying with all other applicable parts of the AR. If the ARs are updated during performance, the Contractor is responsible for meeting the new requirements as they take effect. Any such Army Regulation changes during the contract period shall be incorporated.

Doc. Document Document Title Doc. Date No. (Contract Ref.) Doc. Category

1a. 40 CFR 68 Code of Federal Chemical Accident Prevention 16 NOV 18 Regulations Sub Chapter C Program Cat 3 Chemical Accident Prevention Program

1b. All DLA/SOC CAPP related documents can be found on I am the Key; with the link provided.

http://www.dla.mil/HQ/Acquisition/StrategicMaterials/iamthekey.aspx

1c. 40 CFR 68; Chemical Accident Prevention Provision https://www.ecfr.gov/cgi-bin/text-idx?SID=be4efb907233b5e74c95dd88a9eaee1b&mc=true&node=pt40.17.68&rgn=div5

1d. DA PAM 685-64 Ammunition and Explosives Safety 24 May 11 Standards Cat 1 https://www.wbdg.org/FFC/ARMYCOE/ARMYCRIT/pam38564.pdf

1e. DOD 6055.09-M DOD Ammunition and Explosives 29 Feb 08 Safety Standards Cat 1 www.dtic.mil/dtic/tr/fulltext/u2/a507516.pdf

1f. DOD 4145.26M The Contractors’ Safety Manual For 13 Mar 08 Ammunition, Explosives and Related Cat 1

Dangerous Materials http://www.wbdg.org/FFC/DOD/DODMAN/414526-M.pdf

CATEGORY CODES:

Category 0. Unless otherwise specified in the solicitation, contract, or contract modifications, all documents are for guidance and information only

Category 1. The requirements contained in the directly cited document are contractually applicable to the extent specified. Unless otherwise specified in the solicitation, contract, or contract modifications, all requirements contained in reference and subsequently referenced documents are contractually for guidance and information only.

Category 2. The requirements contained in the directly cited document and the reference documents identified in the directly cited document are contractually applicable to the extent specified. Unless otherwise specified in the solicitation, contract, or contract modifications, all requirements contained in subsequently referenced documents within reference documents are contractually for guidance and information only.

Category 3. Unless otherwise specified in the solicitation, contract, or contract modifications, all requirements contained in the directly cited document and all reference and subsequently referenced documents are contractually applicable to the extent specified.