Attachment 0005 - Draft PWS 5 Property.pdf

DRAFT

Government Property in Possession of the Contractor Performance Work Statement (PWS) 5

June 2025

1. GENERAL INFORMATION

1.1. INTRODUCTION

This PWS provides stewardship responsibilities and requirements the Contractor shall perform to confirm accuracy of Government Property (GP) records for accountability, fiduciary compliance, and other program requirements. In addition to the Contractor’s stewardship responsibilities to adhere to the requirements specified in the Federal Acquisition Regulation (FAR) Part 52.245-1, FAR Part 52.245-1 Alternate I, associated FAR and Defense Federal Acquisition Regulation (DFARS) clauses, and contractual requirements, this PWS establishes tasks that the Contractor shall perform to support Army accountable records and fiduciary compliance from acquisition to disposal and contract closeout. The GP discussed in this section is Real Property (RP), Plant Equipment (PE), Personal Property/General Equipment (PP/GE), Special Tooling (ST), Special Test Equipment (STE), and Ammunition Peculiar Equipment (APE).

1.2. Stewardship records of Government Furnished Property (GFP)/Property in the Possession of Contractor (PIPC): The Contractor shall maintain stewardship records and is responsible and accountable for all GP provided under the contract and shall comply with FAR Part 52.245-1 and applicable DFARS clauses cited in the contract pertaining to acquisition, use, management and disposition of GFP.

1.3. Government Asset Records: The Contractor shall perform actions necessary to create, update, correct, and sustain auditable records for acquisition through disposition of all GP to include asset documentation supporting the data recorded in the Government’s applicable Accountable Property System of Record (APSR) that comprise the official Government records. This encompasses Government records for all GP located at HWAD to include both PIPC and property used by the Government staff. Currently, the Government’s designated APSRs are the General Fund Enterprise Business System (GFEBS) for RP and the Defense Property Accountability System (DPAS) for the other sets of GP – PE, PP/GE, ST, STE, APE.

1.4. The Contractor shall maintain auditable accountability records and provide accurate listings for the following:

1.4.1. Government Furnished Equipment (GFE) requiring contractor stewardship records and support in maintaining Government records (documentation and the APSR)

1.4.2. Incidental items requiring stewardship records and tracking through a

Government summary record

Government Property in Possession of the Contractor

1.4.3. Real Property assets requiring stewardship records and support in maintaining government records (documentation and

APSR)

1.4.4. APE

1.4.5. Equipment used by Government personnel requiring Contractor support in maintaining Government records (documentation and APSR)

1.4.6. CAP

2. RESPONSIBILITIES:

The Contractor shall be responsible for establishing and maintaining a Contractor Property Management System (CPMS) that includes the Property Plan (PMP), and detailed procedures used to manage the Contractor stewardship property records pursuant to the terms of property clauses and management of Government records as defined in this PWS.

2.1. The Contractor shall be responsible for accurate accountability, care, and maintenance of all GP in accordance with (IAW) FAR, DFARS, property and maintenance PWS requirements, and the Contractor’s approved PMP, maintenance plans, and procedures.

2.2. The Contractor shall provide requested or scheduled reporting information to the Government Property Administrator (GPA) as appropriate for the asset type (RP, PP/GE, APE, etc.) by timeframes necessary to complete various site and higher headquarters’ taskers, information requests, and audits of GP.

2.2.1. The Contractor shall provide auditable support documentation (i.e.

contract, contract modification, invoice, etc.) for real and personal property assets acquired/improved through modernization projects and other acquisition methods. The supporting documents will identify the final cost (to include allowable costs per Department of Defense Instruction (DoDI) 7000.14-R) that substantiates the cost of each asset identified on applicable acceptance forms, i.e. Department of Defense (DD) Form 1354 for RP and DD Form 250 (or alternate form designated by the GPA) for PP/GE.

2.2.1.1. Documentation for Contractor stewardship records and formal Government records are often the same. Unless otherwise approved by the Procuring Contracting Officer (PCO), separate sets of records will be maintained IAW with requirements of FAR, Department of Defense (DoD) policy/instructions, and Army regulations for audit compliance. Annually, a reconciliation between the Contractor’s GP inventory, the Government inventory, and the contract GP listings will

Government Property in Possession of the Contractor be conducted with the GPA to assure record adjustments resulting from any GP acquisitions, modernization/capital improvements, and disposals are accurately maintained. (CDRL E001)

2.3. The Contractor shall use the GFP module in the Procurement Integrated

Enterprise Environment (PIEE) for submission of invoices; Government inspections; excess property; Loss, Damaged, or Destroyed (LDD) property;

and acceptance documents related to GP transactions.

2.4. The Contractor shall comply with applicable local, state and Federal codes, laws, and Executive Orders (EO) in the execution of this contract.

3. CONTRACTOR PROPERTY MANAGEMENT SYSTEM (CPMS):

3.1. Within sixty (60) days after contract award, the Contractor shall submit a PMP for performance review of both GP stewardship and PWS requirements. The CPMS shall be submitted through to the PCO. The CPMS shall be reviewed and updated by 31 August each year, or more frequently if required by operational or equipment changes. Proposed revisions to the PMP will be highlighted in red and submitted to the PCO for review and approval. (CDRL E002)

3.2. The CPMS shall comprise the plans, systems, and detailed operating procedures used to accomplish tasks for the ten (10) lifecycle outcomes addressed in FAR 52.245-1(f): Acquisition, Receipt, Records, Physical Inventory, Subcontractor Control, Reports, Relief of Stewardship Responsibility, Utilization, Maintenance, and Property Closeout. The CPMS shall provide procedures for the proper care, use, and safeguard of all GP to include the stewardship recordkeeping processes for all GP, processes that track incidental assets, and processes supporting the management of Government records for asset, fiduciary, and APSR information IAW DoDI

5000.64 and other accountability requirements such as Army Regulation (AR) 405-45 and AR 735-5.

3.3. All property provided under the terms and conditions of this contract is provided in “as is” serviceable conditions unless specifically stated by the Government herein or elsewhere within the context of this contract IAW FAR 52.245.1(d) (2) (iii). Generally, the Government will not replace GFP initially provided in an “as is” condition when it becomes uneconomical to maintain.

Replacement of any item by the Government is discretionary. The Contractor will submit formal request(s) to the PCO, and approval will be determined on a case-by-case basis.

Government Property in Possession of the Contractor

3.4. Annual reconciliation of the Contractor’s GP inventory, the Government’s APSR records, and the contract GP listings will be conducted to assure record adjustments resulting from any property acquisitions, capital improvements, and disposal transactions are accurately maintained. (CDRL E001)

3.5. Pursuant to FAR Part 52.245-1(b)(4), the Contractor shall conduct self-assessments of CPMS processes on an annual basis to assure adequate controls are in place to achieve the ten (10) life-cycle outcomes listed in Paragraph 3.2 above. Results are to be submitted to the PCO within 6 months of contract award and annually thereafter. (CDRL E003)

3.6. The contractor shall maintain a computer database for all IPE. The USG will be responsible for VLS ship parts. The contractor shall allow the Government Property Administrator real time access to the CPMS.

4. REPAIR/MODIFICATION:

4.1. Pursuant to FAR 52.245-1(e), any repair or modification of property furnished “as is” shall not affect the title of the GP unless expressly agreed to by the PCO. Unless approved as temporary or for a specified period identified by the PCO, modifications are considered permanent. The Government shall take complete ownership of the property and any associated intellectual property (IP) for any permanent changes. For modifications approved by the PCO as temporary or for specified periods, the modifications shall be removed, and item shall be returned to its original condition less reasonable fair wear and tear (FWT) and presented for inspection and acceptance by the Government.

Should the Contractor modify GP without PCO approval, the government may take complete ownership of the property and any associated Intellectual Property (IP) or require the contractor to restore the GP to its original condition, at the Contractor’s expense.

4.2. Prior to any modification of GP, the Contractor shall submit a written request to the PCO approval of the proposed modification. The request shall include property number, location, and a description of the item to be modified to ensure identification. The Contractor shall agree to grant rights to technical data associated with modification or modified GP IAW requirements of the contract.

The following circumstances do not require advance approval but do require advance notification to the PCO via email prior to the modification:

4.2.1.1. Modifications authorized by the contract for separate initiatives, i.e. Armament Retooling and Manufacturing Support (ARMS) and other program sources of improvement projects.

4.2.1.2. Modifications that are incidental to routine maintenance or repair.

Government Property in Possession of the Contractor

4.3. The Contractor shall notify the Government Property Administrator (GPA) of property movements and transactions. Notification will include the property number, location, and a description of the item.

4.4. Cannibalization of equipment and parts borrowing/controlled substitution is not permitted without the express written consent of the PCO as applicable. The Contractor shall submit a request to the PCO for approval and if approved, procedures will be developed and incorporated into the contractor’s PP and

CPMS.

4.5. Prior to movement of GP, the GPA shall be notified. Notification shall include property number, location, and a description of the item to be moved.

Movement for repairs previously approved by a project SOW and or disposition activities does not require a submittal.

5. GOVERNMENT REVIEWS:

5.1. The Government shall have access to all GP including GP in the possession of subcontractors/tenants for purposes of reviewing, inspecting, and evaluating the CPMS. This shall include plans, records, systems, and supporting documentation that pertain to accountability, preventive maintenance, and protection of GP.

5.2. The Contractor shall support pre-visits, on-site visits, and follow-up activities.

Before any visit, the Contractor may be required to review past findings, gather information and maps, plan meetings, and arrange escorts. During any visit, the Contractor may be required to: discuss its programs, provide information and maps, plan and participate in meetings, and escort visitors to various locations on the installation.

6. PERSONAL PROPERTY:

6.1. The Contractor shall maintain stewardship records for GP IAW with FAR Part 52.245-1 requirements which includes but is not limited to the following:

6.1.1. Table of Distribution and Allowances (TDA) for equipment and any changes pending review of approval

6.1.2. Reporting Loss, Damage, or Destroyed (LDD) GP: The Contractor shall submit an initial report to the GPA immediately but not later than 24 hours after discovery of LDD GP provided under this contract IAW FAR Part 52.245-1(f) (1) (vii) and DFARS Clause 252.245-7005. A quarterly report in EXCEL format shall be submitted to the GPA detailing the description of loss; date occurred; date closed; and provide status of the investigation/resolution and estimated completion date if still open.

Government Property in Possession of the Contractor

(CDRL E004)

6.1.3. Physical Inventories: The Contractor shall perform required inventories and make all adjustments to property APSR in coordination with the GPA. The inventory frequencies include: (CDRL E005)

6.1.3.1. Equipment inventory shall be completed over a three (3) year period. This applies to all GP assets. Performance of the physical inventory shall be IAW with DoD and Army guidance and shall entail verification of numerous elements to include but is not limited to:

6.1.3.1.1. Visual validation and verification that items recorded in the

APSR exist (existence), and verification that all existing assets are recorded in the APSR (completeness)

6.1.3.1.2. Photographs of capital equipment

6.1.3.1.3. Verification that source documents are available and maintained

6.1.3.1.4. Verification that APSR data is correct

6.1.3.1.5. Documentation of the physical verification and asset data review on a checklist with signature and date. Complete appropriate documents (i.e., Memorandum for Record (MFR), Loss of GP, LDD cases, etc.) to support data element changes/corrections where needed. Copies of the checklist and support documents shall be added to the asset file.

6.1.3.1.6. The APSR shall be updated to include the inventory date. If available, the next cyclic inventory due date shall also be scheduled. This inventory shall be conducted by calendar year with completion prior to COB 31 December of each year.

6.1.3.1.7. Results of the inventory shall be provided to the PCO within thirty (30) days of completion, signed, and dated by the Contractor’s Property Manager.

6.1.3.2. If the CPMS is in an unapproved status, the Contractor shall be required to inventory and report all PE, PP/GE, ST, STE, APE, and incidentals annually.

6.1.3.3. Other inventory frequencies as specified by the GPA for mission essential, serially managed, sensitive items, or controlled inventory such as weapons, precious metals, etc.

6.1.3.3.1. Inventory of weapons shall be performed monthly.

Government Property in Possession of the Contractor

6.2. Contractor performance of additional government requirements:

6.2.1. Vehicles:

6.2.1.1. The Contractor shall supply their own vehicles: automobile sedan, class II compact; truck, cargo; truck, carryall; and truck, stake.

6.2.1.2. Government-owned Non-Tactical Vehicle (NTV) quantities shall be consistent with mission requirements or purposes for which the vehicles were acquired and require approval of a Technical Exhibit to the contract that will be used by Headquarters, Department of the Army (HQDA) to update the TDA. Equipment control records, reports, and usage reports are required to be established and maintained on all TDA equipment. Usage standards for vehicles shall be reported monthly.

6.2.1.3. The Contractor shall maintain vehicle information for Government-owned vehicles in the GSA FMIS/GSA database -https://gsafleet.gov. The Contractor shall acquire and maintain current vehicle license plates for all Government-owned vehicles in the GSA fleet database.

6.2.1.4. The Contractor shall input all data necessary to maintain accurate inventory, utilization costs, and fuel used for the Army-owned motor vehicles in gsafleet.gov. The input shall be completed IAW annual taskers provided each year. (CDRL E006)

6.3. Equipment Authorizations

6.3.1. The Contractor shall assure accuracy of the Technical Exhibit used to support TDA authorizations (reference AR 71-32, paragraph 7-3 (3) and supplemental HQDA policy). The Contractor shall notify the GPA when mission requirements necessitate increases/decreases to TDA items and shall complete annual review of the Technical Exhibit by 31 August each year. Results/updates shall be provided to the GPA for submission to HQ, JMC for update of the Technical Exhibit and submission of necessary documentation for TDA authorization adjustments. (CDRL E007)

6.3.2. The Government generally will not replace equipment authorized by

TDA currently on-site once an item is determined uneconomically repairable. Replacement of any item by the Government is discretionary and will be determined on a case-by-case basis with the submission of a justification by the Contractor to the GPA to document the requirement.

Government Property in Possession of the Contractor

The PCO will determine whether replacements require an equitable adjustment.

6.4. The Contractor shall respond to and provide necessary support for taskers and data calls such as, but not limited to, data calls on Baseline Commercial Equipment (BCE), Fire Fighting Apparatus (FFA), and Vehicle Allocation Methodology/Vehicle Utilization Review Board (VAM/VURB), or other related data calls to identify condition of the HWAD fleet to better compete against all Army requirements for any available Government-owned replacements.

6.5. Equipment operators shall possess appropriate licenses/certifications prior to operation of motorized GP, i.e. vehicles, construction equipment, and TDA equipment. A copy of these licenses must be provided to the GPA. Annual due date of 1 JAN. First submission upon assumption of operational control.

(CDRL E008)

6.6. The Contractor shall prepare the Report of Disposition of Contractor

Inventory (DD Form 1638) along with supporting documentation and submit to the GPA for review, approval, and transmittal to HQ JMC. This report shall be submitted on a quarterly basis (on or before 10 April, 10 July, 10 October, and 10 January). (CDRL E009)

6.7. Government Asset Records and APSR:

6.7.1. The Contractor shall establish and maintain document files with supporting documentation for all GP to facilitate Government financial reporting requirements such as, but not limited to, capital asset depreciation reports and Chief Financial Officer (CFO) Act financial statements. Asset files shall be created that follow DoD and Army guidance and policy for audit compliance. Supporting documentation may include, but is not limited to, purchase invoices, procurement contracts, and receiving documents such as the DD Form 250, Material Inspection and Receiving Report, or similar documentation (reference DoDI 5000.64 and DoDI 7000.14-R).

6.7.2. Within ninety (90) days after contract award, the Contractor shall complete all necessary training and security requirements required to obtain access to the Government APSR, DPAS.

6.7.3. The Contractor shall perform actions in coordination with the GPA to assure new and legacy asset documentation is audit sufficient. The Contractor shall identify discrepancies and coordinate needed corrective actions with the GPA.

Government Property in Possession of the Contractor

6.7.4. The Contractor shall perform actions necessary to update the

APSR for acquisitions, capital improvement transactional documents, and APSR management actions in coordination with the GPA. No adjustments are authorized to be made to official records prior to concurrence by the GPA.

6.7.5. The Contractor shall use Army Enterprise Systems Integration

Program (AESIP) to identify, verify, or create National Stock Numbers (NSNs) necessary for property cataloging in the APSR for new items and to correct catalog records where needed.

6.7.6. GP records (documentation and APSR) for accountable assets shall be updated within seven (7) business days of acquisition, disposal, or other transactional data changes to facilitate compliance with DoDI 5000.64 requirements for asset management, accountability, and financial reporting.

6.7.7. The Contractor is required to annotate within the APSR the actual acquisitions cost to meet audit readiness guidelines. This would include purchase requests, purchase orders, packing slips, invoices, negotiated contracts, etc., for the equipment to support the item’s acquisition cost.

An asset folder for GE acquisitions shall be established within seven (7) working days of equipment receipt onto the installation.

6.7.8. The Contractor shall coordinate with the GPA on changes needed in the APSR to reflect the correct user of the GP, i.e. Loan Code ‘C’ for GP provided to the Contractor or Loan Code ‘G’ for GP used by Government personnel.

6.7.9. Reconciliation shall be conducted between the CPMS listing, the GFP attachment Technical Exhibit(s), and the APSR on an annual basis to assure audit compliance. (CDRL E001)

6.8. Incidental Equipment Items:

6.8.1. Incidental property is GP identified as incidental to the operating Contractor's performance of base operations and missions at HWAD that are available to the Contractor to use until expended, unserviceable, or determined excess to requirements. Items identified as incidental may include administrative items such as office space, desks, chairs, telephones, (ref. FAR Part 45.000(b)(5)), as well as industrial items such

Government Property in Possession of the Contractor as hand tools, work benches, tool cabinets, fans, etc. Incidental items are not critical or essential to the direct performance of the mission although they may provide indirect support to its accomplishment such as the above examples.

6.8.2. Incidental items shall be accounted for separate from other GP.

Incidental property shall be annotated within the contract via a listing attached to the contract as a Technical Exhibit. Incidental items shall be updated by the Contractor and verified by the GPA. Contractor’s stewardship records for incidentals items can be managed through same method as GFP or through a property listing similar to the Government’s spreadsheet listing.

6.8.3. The Contractor shall coordinate any proposed additions and disposals of incidental items with the GPA. Decisions on whether acquisition of new or replacement items shall be recorded as either accountable or incidental items are made in coordination with the GPA or ACO as appropriate.

6.8.4. The initial listing of incidental items is subject to further review by the

Government to assure proper classification. The Contractor shall coordinate with the GPA to assure that corrections, additions, and deletions are properly documented.

6.8.5. Annual reconciliation shall be conducted between the Contractor list, the Government APSR, and contract attachments to assure audit compliance. (CDRL E001)

6.8.6. Updates to the listing for disposals or other data changes shall be made within seven (7) days.

6.8.7. The contractor will conduct a joint physical inventory at the beginning and end of the contract with the USG and outgoing or incumbent contractor of all GP to include incidental items and IAW the Transition

PWS.

6.9. Disposal of Personal Property:

6.9.1. The Contractor shall be responsible for identification and disposal of excess GP IAW requirements of the property clause, FAR Part 52.245- 1(f)(1)(viii), and agency regulatory guidance. For this paragraph, the term “excess” is defined as property in the Contractor’s possession no longer

Government Property in Possession of the Contractor required for contract performance, FAR Part 52.245-1(j) and DFARS 245.602-1. Excess items shall be initially reported to the Plant Clearance Officer (PLCO) for screening by HQ, JMC and HQ, AMC for potential redistribution. The contractor shall use the GFP Module in PIEE to initiate Plant Clearance cases in coordination with the HWAD Government

PLCO.

6.9.2. Prior to disposal excess property shall be assessed for potential contaminations such as asbestos, polychlorinated biphenyls (PCBs), explosives, etc. Contaminated items shall be disposed of IAW applicable laws and regulations.

6.9.3. The Contractor shall be responsible for removing, safeguarding and storing of all lumber/wood obtained from Government-funded tasks such as that derived from blocking and bracing as well as pallets that arrive from milvans, trucks, and other means. To conduct lumber/wood scrap sales the lumber/wood shall be stored in an orderly manner and kept within an organized space in the PRO yard until sold. The Contractor is responsible for collecting money from sales by whatever means preferred. Proceeds of lumber/wood sales shall be reported as required in PWS 4 (Government Staff Support), Paragraph 12.

6.9.4. All proceeds from the sale of GP shall be deposited into an overhead account to be used to offset the cost for disposal efforts and fund additional disposal or other projects as directed by the PCO. Quarterly reports of the fund showing projects, transactions, receipts, and expenses shall be submitted to the GPA and ACO (CDRL E010). The Government reserves the right to examine all records relating to sales. Funds are the property of the Government and upon completion or termination of the contract the balance of the funds in the overhead account shall be reconciled and a check issued to the US Treasury, deposited into a new account, or disbursed in a manner as directed by the PCO.

6.9.5. Scrap: The Contractor shall submit a scrap plan to the PCO for approval within ninety (90) days of award of the contract. (CDRL E011)

6.10. APE:

6.10.1. The Contractor may request use of APE and gages if pre-approved by HQ JMC. If use of APE is granted the Contractor shall, at completion of the work for which use was granted, promptly request disposition from the PLCO. The Contractor shall be responsible for the cost of receipt of the APE, as well as the cost for packing, crating, handling, and transportation to return

Government Property in Possession of the Contractor the APE to the Army’s engineering support depot or other designated destination. The Contractor shall be responsible for decontamination and coordinating return/disposition of the APE and gages as directed by the Government. For commercial and other users, reference AR 700-20, paragraph 2-2.

7. REAL PROPERTY/REAL ESTATE (RP/RE):

7.1. Contractor performance of additional Government requirements for RP/RE:

7.1.1. The CPMS shall include management plans, systems, and procedures for accountability, management, and inventory of RP. The below must be included in the CPMS.

7.1.2. The Contractor shall establish and maintain document files with source documentation to support financial and management information on all RP assets IAW the Real Property Handbook, DoDI 4165.14, and other DoD or Army policy.

7.1.3. The Contractor shall complete training and security access requirements to take on input and maintenance of the Real Property Inventory (RPI) in the Government APSR, GFEBS.

7.1.4. The RP documentation and RPI shall be maintained as transactions occur and IAW statutory and regulatory guidance to facilitate data extractions by JMC, AMC, Department of the Army (DA), and DoD for routine and special reporting requirements such as Facility Reduction Program and Utilization Survey (reference AR 405-45 and other policy documents available from the Real Property Accountable Officer (RPAO)). The Contractor shall maintain a voucher register to track transactional changes and provide a report to the GPA monthly as required by HQAMC Tasker Management Tool (TMT) Tasker(s). (CDRL E012)

7.1.5. The Contractor shall input and maintain Installation Status Report (ISR) data in a format compatible with the Army’s automated database currently identified as Installation Status Report-Infrastructure (ISR-I) and ISR-Mission Capacity (ISR-MC). The ISR data shall be maintained in a manner to support electronic data extractions from ISR-I and ISR-MC on annual, semi-annual, quarterly, and special need basis by higher headquarters IAW AR 210-14 and Implementing Instructions. The ISR data shall include Contractor inspection rating and data entry of all facilities (sampling allowed, reference AR 210-14). The Contractor shall complete taskers as received. In the first quarter of each fiscal year, the Contractor shall complete assessments and data entry into ISR-MC.

(CDRL E013)

Government Property in Possession of the Contractor

7.1.6. The Contractor shall maintain read only access within the BUILDER electronic System Management System (eSMS). Additionally, the Contractor shall provide for any activities related to BUILDER eSMS to include escorting assessors on an as needed basis to sites and allowing them access.

7.1.7. Physical Inventory: RP shall be physically inventoried over a five (5) year period. Historic and heritage facilities are physically inventoried over a three

(3) year period. The Contractor shall document within their CPMS how these perpetual inventories are accomplished.

7.1.7.1. The Contractor shall schedule a slice of the assets to inventory and be completed by 30 September of each year. Data elements established within DoDI 4165.14 must be updated/verified in GFEBS as part of the inventory process. All data elements shall be validated by supporting documentation.

7.1.7.2. Conducting the RP physical inventory shall entail

verification of numerous elements to include, but not limited to:

7.1.7.3. Visual verification that items recorded in the APSR (GFEBS) exist

7.1.7.4. Verification that all existing assets are recorded in the

APSR (completeness)

7.1.7.5. Verification of operational status

7.1.7.6. Verification of the facility data

7.1.7.7. Photograph of each RP asset

7.1.7.8. Documentation of the physical verification and asset data review on a checklist with signature and date. The Contractor shall complete appropriate documents for RPAO signature, (i.e. MFR, DD 1354, DD 337) to support data element changes/corrections where needed. T h e C o n t r a c t o r s h a l l a ssure copies of the checklist and support documents are added to the asset file

7.1.7.9. Update the APSR with changes/corrections as necessary.

7.1.7.10. Update the APSR with the inventory date as well as scheduling the next cyclic inventory

7.1.7.11. Update the asset file with inventory information and supporting documentation

7.1.7.12. Results of the annual inventory activity shall be provided to the PCO/GPA/RPAO within thirty (30) days of completion. The Contractor shall submit a listing of assets inventoried to the RPAO

Government Property in Possession of the Contractor indicating date inventoried, results/changes required for each asset where applicable, and notation that GFEBS updates were completed. A listing of significant changes to the RPI to include additions (acquisitions, capital improvements, found on site), conversions (category code changes) and disposals/demolition, etc.

shall be provided. The inventory listings shall be signed and dated by the Contractor Property Manager. (CDRL E014)

7.1.8. The Contractor shall conduct annual Utilization Surveys IAW AR 405-70.

(CDRL E015)

7.2. RP publications (AR 405-Series) are available at the Army Publication Directorate site: http://www.apd.army.mil to use as reference and guidance for acquisition, management, out-grant, inventory, utilization, and disposal.

Such actions shall be coordinated with the RPAO for staffing and approval.

7.3. Disposal of Real Property (RP):

7.3.1. The Contractor shall identify excess RP (i.e. land, buildings, or other improvements) not needed for support of assigned mission, facility use, or future production planning purposes. Facilities that are not required for assigned mission or future production planning requirements but have potential future value in the Contractor’s facility use mission require justification and approval to retain. The Contractor shall provide the information required to prepare Reports of Excess/Disposal Reports or DA Form 337 equivalent as stated in AR 405-90 and supplemental guidance.

7.3.2. The status of excess actions will be maintained in the APSR. The RP accountable records shall be updated within ten (10) days of a demolition or disposal to reflect the completion of the disposal.

7.4. Reporting/Records:

7.4.1. The Contractor shall maintain new and existing installation maps and utility maps. Installation and utility maps prepared under this contract shall be created or maintained in electronic format and available for review. The Contractor shall review “as built” property drawings and update when required or when modifications are completed.

7.4.2. Management of Real Property Planning and Analysis Systems (RPLANS), ISR, Action-Specific Implementation Plan (ASIP), Geospatial Imaging System (GIS), and the use of GFEBS Maintenance and C- Project Modules are covered in other PWSs that are interfacing requirements for RP accountability.

Government Property in Possession of the Contractor

7.4.3. The Contractor shall adhere to all applicable Federal, DoD, and Army geospatial data standards for tasks and deliverables identified in a PWS or tasker. Spatial data shall be compliant with the Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) version 2.6.

7.4.4. If no QAP exists, the Contractor shall meet the minimum requirements listed below:

7.4.4.1. Installation geospatial data shall be provided in a

personal geodatabase compliant with SDSFIE v2.6.

7.4.4.2. If a geospatial data layer contains a discriminator, per

SDSFIE v2.6, the discriminator must be populated.

7.4.4.3. All features shall be attributed with the Installation Code from the Headquarters Installation Information System (HQIIS).

7.4.4.4. Each data layer shall be accompanied by metadata

conforming to the Federal Geographic Data Committee (FGDC) Content Standard for Digital Geospatial Metadata (CSDGM) and the Army Metadata Standard.

7.4.4.5. The FGDC National Standard for Spatial Data Accuracy (NSSDA) shall be used to evaluate and report the positional accuracy of all data layers submitted.

7.4.4.6. All data shall be provided with a defined projection and must have a datum of WGS84.

7.4.4.7. All data shall be topologically sound and geometrically correct.

This includes no null or empty features, no non-simple features, and no duplicate features.

7.4.4.8. All data shall meet the basic topology rule set for installation geospatial data. Exceptions to the topology rules are possible.

In case of an exception, a justification must be provided in the data layer documentation.

7.4.4.8.1. Point features

7.4.4.8.1.1. Must be located inside polygons of parent feature class

7.4.4.8.2. Line features

7.4.4.8.2.1. Must not self-overlap

7.4.4.8.2.2. Must not self-intersect

7.4.4.8.2.3. Must be single part

7.4.4.8.2.4. Must not have pseudo-nodes

7.4.4.8.2.5. Must not have dangles

7.4.4.9. Polygon features

7.4.4.9.1.1. Must not overlap

7.4.4.9.1.2. Must not have gaps

Government Property in Possession of the Contractor

8. CONTRACT CLOSE-OUT

8.1. The Contractor shall define in their CPMS how final contract close-out actions to include final inventory, loss of GP, and disposition of GP are accomplished.

The CPMS shall define timelines for each action and procedure for conducting the operations.

8.2. Final reconciliation of stewardship inventories and Government APSRs shall be performed to facilitate return or transfer of GP and incidentals through contract mod to a subsequent contract or return to Government possession. All files pertaining to GP shall remain onsite.

8.3. The contractor shall provide information and support for all Property taskers received from higher headquarters. In addition, the HWAD Government Property Staff will set internal suspense dates for submission of taskers.

Government Property in Possession of the Contractor

DOCUMENT SUMMARY LIST

The Contractor shall work with the HWAD ACO to identify any changes to the references or any applicable regulations or laws, which may affect process, cost, and/or schedule. The ACO will review and provide implementation guidance.

The contractor shall adhere to the most recent version of the Amy Regulations cited in this PWS. Chapter and page numbers are provided for convenience, but do not absolve the Contractor of complying with all other applicable parts of the referenced ARs. If the Ars are updated during performance, the Contractor is responsible for meeting the new requirements as they take effect. Any such AR changes during the contract period shall be incorporated.

Doc. Document No. (Contract Ref.)

FAR 52.245-1 Government Property (Jan 2017) https://www.acquisition.gov/content/regulations

DFARS 2 52 . 24 5 -700 5 Reporting Loss of Government Property (Dec 2017) https:// www.acquisition.gov/dfars/part 252-clauses#252.245-7005

(Replaces DFARS 252.245-7004 Reporting Reutilization and Disposal)

DoDI 7000.14-R Department of Defense Financial Management Regulation (Various dates)

Unified Facilities Criteria (UFC) 1-300-08 Criteria for Transfer and Acceptance of DoD Real Property (16 Apr 2009, Chg. 2 1 Aug 2011) https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1- 300-08

DoDI 5000.64 Accountability and Management of DoD Equipment and Other Accountable Property (27 Apr 2017; Chg. 3 10 Jun 2019)https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/d odi/50006 4p.pdf?ver=2019-06-10-100933-460

AR 71-32 Force development and Documentation Consolidated Policies (20 Mar 2019) https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

Public Law 101-576 Chief Financial Officers Act of 1990 (15

Government Property in Possession of the Contractor

Nov 1990) https://www.gpo.gov/fdsys/pkg/STATUTE- 104/pdf/STATUTE-104-Pg2838.pdf

FAR 45.000(b)(5) Scope of part https://www.acquisition.gov/far/html/Subpart%2045_1.html

DFARS 245.602 Reporting, Reutilization, and Disposal (19 Aug 2011)/245.70 Plant Clearance Forms (29 Aug 2012) https://www.acquisition.gov/dfars/part-245-government-property#245.602 https://www.acquisition.gov/dfars/part-245-government-property#245.7001

AR 700-20 Ammunition Peculiar Equipment (17 Mar 2015) https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

DoDI 4165.14 Real Property Inventory (RPI) and Forecasting (17 Jan 2014 with Change 2, 31 Aug 2018) https://www.esd.whs.mil/Directives/issuances/dodi/

AR 405-45 Real Property Inventory Management (1 Nov 2004) https://armypubs.army.mil/ProductMaps/PubForm/AR.

aspx

AR 405-70 Utilization of Real Property (12 May 2006)

AR 405-90 Disposal of Real Property (10 May 1985) https://armypubs.army.mil/ProductMaps/PubFor m/AR.aspx

AR 405-80 Management of Title and Granting Use of Real Property (10 Oct 1997) https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 735-5 Property Accountability Policies (9 Nov 2016)

AR 58-1 Management, Acquisition and Use of Motor Vehicles (3 Apr 2019) https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

Spatial Data Standard for Facilities, Infrastructure, and Environment https://www.sdsfieonline.org/