B01 - HWAD Industry Day 4 QA2.pdf

Number Question Answer

Section M.3.4.1 states: “The Government seeks proposals that demonstrate a proactive and forward-thinking approach… The plan must go beyond simply listing advantages…” The evaluation language is subjective and lacks clear scoring criteria, making it difficult for Offerors to tailor their proposals effectively.

Question: How will the Government evaluate innovations?

Solicitation Section M 3.4.1-3.4.2.10 lay out how the

Business Development Factor will be evaluated.

PWS 4.9.1 "Contractor Compensation/Incentive fee (CIF)' is that portion of the gross ARMS consideration/revenue (cash) and fair market value for services in lieu of rent which is generated at the GOCO and provided to the Facility Contractor as compensation/incentive for

ARMS property management. PWS 4.15.1 defines 'revenue' is total (cash) consideration generated at the GOCO because of the ARMS program. This revenue includes tenant rent and revenue from third-party activities."

Question: Can the Government provide historical revenue, CIF, and facility contractor compensation/incentive generated (as well as in lieu of rent) from the ARMS program and third-party activities at the GOCO for the most recent three contract years (2021-2022, 2022-

2023, and 2023-2024)?

In 2024, the rent generated was $206,775.

In 2023, the rent generated was $132,404.

In 2022, the rent generated was $105,718.

Section 5.1., The contractor shall prohibit the storage and disposal of non-defense owned toxic and hazardous material on HWAD IAW the provisions of 10 U.S.C. 2692. Material brought into

HWAD that shall be consumed or incorporated into products within a reasonable time frame

(no longer than 1-year) and removed from HWAD upon completion of the manufacturing process is not considered to have been "stored".

Question: Will the Government provide a government owned toxic and hazardous material product list?

The Government does not currently own any toxic and hazardous materials. Toxic and hazardous materials shall be managed in accordance with the environmental PWS.

Question: Does the Army expect or anticipate the Contractor receiving, handling, managing, storing, or repairing items containing radioactive material during the period of performance?

Items are currently minimal, the USG is not planning for more but that could change.

HWAD has a unique design and traditional grid access for utilities, especially power distribution and communication, based on distance and dispersion that could potentially affect centralized grid connectivity.

Question: Will the distributed layout limit grid access? Is the solar canopy still projected and proposed for FY26?

HWAD’s power requirements are currently met through its connection to the NV Energy grid.

The Depot’s distributed layout supports this existing infrastructure. The solar canopy is a separate, private project planned for FY26 and will not affect HWAD’s utilities

Requirement to be IAW backup generator plan and capacity HWAD needs to be aligned with

UFC 3-540-01, UFC 3-550-07 guidance, and local and federal code standards.

Question: Are there planned HVAC ECMs? Are there any backup generators? How many and what capacity?

Backup power for critical facilities at HWAD is maintained in accordance with UFC 3-540-01, UFC 3-

550-07. Detailed information regarding generator capacity and location is CUI and not publicly available.

HWAD's dispersed configuration, remote desert location, and conventional munition storage require utility systems that can sustain during adverse conditions, and increase energy independence and fault tolerance IAW EO 14057, UFC 3-550-07, and AR 420-1.

Question: Is high resilience a priority? Is the Steam System modernization underway? Is there any redundant diesel loop?

HWAD’s dispersed configuration, remote desert location, and conventional munition storage necessitate highly resilient utility systems capable of sustaining operations during adverse conditions. This approach is aligned with Executive Order 14057, UFC

3-550-07, and AR 420-1. Diesel fuel is strategically stored at discrete locations throughout HWAD, maintained in accordance with UFC and AR standards.

A redundant diesel loop is not currently in place. The planned steam system modernization focuses on boiler equipment upgrades and does not encompass changes to fuel or steam distribution infrastructure

As part of the modernization strategy, HWAD is pursuing shore power to integrate or improve facilities' efficiency, reduce fuel, and be aligned with long-term energy resilience.

Question: Is there any plan to transfer shore power? What is the plan to descope any generators in FY 26?

Currently, HWAD remains connected to the NV Energy grid for day-to-day operations. Generators are maintained as critical backup solutions to ensure continued mission capability during grid outages or other disruptions.

SCADA system is a critical key to integrate in the critical mission loads and across electrical distribution, water treatment, and security infrastructure to monitor real-time data and align with UFC 3-550-07, and NIST SP 800-82 guidance for secure industrial control systems.

Question: Is the SCADA plan integrated as a critical mission load? Will SCADA be included in an annual training certification? Will SCADA be integrated as base alarm system depot-wide for detection and communication?

HWAD utilizes SCADA systems for water operations, WADF water treatment, and select demilitarization processes. The base-wide alarm and notification system (FEMS/Big Voice) operates independently of the SCADA.

Para 3.2. The CPMS shall comprise the plans, systems, and detailed operating procedures used to accomplish tasks for the ten (10) lifecycle outcomes addressed in FAR 52.245-1(f):

Acquisition, Receipt, Records, Physical Inventory, Subcontractor Control, Reports, Relief of

Stewardship Responsibility, Utilization, Maintenance, and Property Closeout. The CPMS shall provide procedures for the proper care, use, and safeguard of all GP to include the stewardship recordkeeping processes for all GP, processes that track incidental assets, and processes supporting the management of Government records for asset, fiduciary, and APSR information IAW DoDI 5000.64 and other accountability requirements such as Army

Regulation (AR) 405-45 and AR 735-5.

Question: Are there other accountability requirements besides Army Regulation (AR) 405-45 and AR 735-5?

The Government intends to include all accountability requirements in the updated Property PWS that will be posted with the final solicitation.

Para 3.3. Generally, the Government will not replace GFP initially provided in an “as is” condition when it becomes uneconomical to maintain. Replacement of any item by the

Government is discretionary. The Contractor will submit formal request(s) to the PCO, and approval will be determined on a case-by-case basis.

Question: If this equipment is required however is not approved, would the equipment be purchased as CAP or contractor owned equipment?

This issue would be a discussion between the

Government team and the operating contractor and determined on an individual basis based on the type of equipment. In general, if the Government is funding the purchase, the Government would own the equipment.

Para 6.1.3.1. Equipment inventory shall be completed over a three (3) year period. This applies to all GP assets. Performance of the physical inventory shall be IAW with DoD and

Army guidance and shall entail verification of numerous elements to include but is not limited to:

Question: Does the equipment inventory requirement "completed over a three (3) year period" timeline start after the completion of the transition joint inventory?

Yes

Para 6.1.3.1. Equipment inventory shall be completed over a three (3) year period. This applies to all GP assets. Performance of the physical inventory shall be IAW with DoD and

Army guidance and shall entail verification of numerous elements to include but is not limited to:

Question: There is no requirement to follow the Federal Acquisition Regulation (FAR) Part

52.245-1 referencing physical inventory?

The Government intends to include all requirements in the updated Property PWS that will be posted with the final solicitation.

Para 6.1.3.1. Equipment inventory shall be completed over a three (3) year period. This applies to all GP assets. Performance of the physical inventory shall be IAW with DoD and

Army guidance and shall entail verification of numerous elements to include but is not limited to:

Para 6.1.3.1.6. The APSR shall be updated to include the inventory date. If available, the next cyclic inventory due date shall also be scheduled. This inventory shall be conducted by calendar year with completion prior to COB 31 December of each year.

Question: Is the inventory every 3 years or yearly?

The Government intends to include all requirements in the updated Property PWS that will be posted with the final solicitation.

Para 6.2.1.2. Government-owned Non-Tactical Vehicle (NTV) quantities shall be consistent with mission requirements or purposes for which the vehicles were acquired and require approval of a Technical Exhibit to the contract that will be used by Headquarters, Department of the Army (HQDA) to update the TDA. Equipment control records, reports, and usage reports are required to be established and maintained on all TDA equipment. Usage standards for vehicles shall be reported monthly.

Question: Government-owned Non-Tactical Vehicle (NTV) will only be utilized by Government personnel?

The Government intends these vehicles to be used by both Government and contractor personnel.

Para 6.3.1. The Contractor shall assure accuracy of the Technical Exhibit used to support TDA authorizations (reference AR 71-32, paragraph 7-3 (3) and supplemental HQDA policy ). The

Contractor shall notify the GPA when mission requirements necessitate increases/decreases to TDA items and shall complete annual review of the Technical Exhibit by 31 August each year. Results/updates shall be provided to the GPA for submission to HQ, JMC for update of the Technical Exhibit and submission of necessary documentation for TDA authorization adjustments. (CDRL E007)

Question: Does this requirement apply only to non-Government Furnished Property (non-

GFP) equipment, or is the Contractor also responsible for GFP items listed in the Technical

Exhibit?

TDA Equipment is GFP. The Contractor is responsible for all GFP to include those items in the TDA

Para 6.3.2. The Government generally will not replace equipment authorized by TDA currently on-site once an item is determined uneconomically repairable. Replacement of any item by the

Government is discretionary and will be determined on a case-by-case basis with the submission of a justification by the Contractor to the GPA to document the requirement. The

PCO will determine whether replacements require an equitable adjustment.

Question: If this equipment is required however is not approved, would the equipment be purchased as CAP or contractor owned equipment?

Yes, it would be purchased as either CAP or contractor owned.

Para 6.6. The Contractor shall prepare the Report of Disposition of Contractor Inventory (DD

Form 1638) along with supporting documentation and submit to the GPA for review, approval, and transmittal to HQ JMC. This report shall be submitted on a quarterly basis (on or before 10

April, 10 July, 10 October, and 10 January). (CDRL E009)

Question: Is the DD Form 1638 for GFP only?

The DD Form 1638 is for GFP and contractor property.

Para 6.7.2. Within ninety (90) days after contract award, the Contractor shall complete all necessary training and security requirements required to obtain access to the Government

APSR, DPAS.

Question: Will there be a right seat / left seat after training in the Government system APSR, DPAS, GFEBS and GSA FMIS/GSA databases?

Required training should provide adequate knowledge to complete requirements. Some right seat/left seat is available, if needed.

Question: Will the Government define what expectations or standards are expected for distribution of safe drinking water to the HWAD community, i.e. how many parts per million of

PFAS are considered dangerous in our sampling/testing process?

The EPA defines this standard.

Section M.3.3.2.2 includes reference to "major/key subcontractors"; however, this term does not appear to be defined.

Question: Please define major/key subcontractors.

The Government intends to remove this section prior to posting the final solicitation.

22 Who maintains the solar panels located at Hawthorne Army Depot?

Any solar panels are considered Government

Furnished Equipment. These would be included on the

Government Furnished Property list and maintained by the operating contractor.

The Demil PWS mentions removal of all items within a certain distance of the pits. Can the

Government clarify the requirements of this clearance? Also clarify definition of range debris?

The Government anticipates the updated PWS stating minimum sweep of 500 ft of the OB/OD site. Range debris is any pieces or fragments that derived from a detonation process (steel, brass, plastics, etc.).

Fire and EMS PWS: "3.1. The contractor shall formulate and execute a fire prevention program"

Question 1. Are the annual inspections carried out in collaboration with a designated fire prevention team, or are these inspections performed solely at the crew level by the individual firefighting teams?

Question 2. How many certified fire inspectors are currently assigned to the fire prevention division, and what qualifications or expertise do they possess to conduct these inspections effectively?

Question 3. Does the fire prevention division have an adequate number of administrative vehicles available to support their operations, particularly for conducting inspections and responding to community needs?

Question 4. Is there a dedicated fire prevention library available for staff use, or do you primarily rely on digital resources and online databases for reference and research in fire prevention practices?

Formulation and execution of the fire prevention program is the responsibility of the Fire Chief.

Q1. Inspections should be performed by certified Fire

Inspectors. They will collaborate with installations individuals, as required, at individual facilities.

Q2. One currently, has Fire Prevention I and II certification.

Q3. Yes, one fire inspector vehicle assigned to him

Q4. Database, NFPA and web based subscription service that contractor pays for

Fire and EMS PWS: ADMINISTRATION AND MANAGEMENT

Question 1. Will the Government provide locations of the fire stations? Are the fire stations strategically positioned to ensure optimal travel and response times to emergencies to meet the requirements in AR 420-5?

Question 2. Does the fire station comply with the established design standards and regulations necessary for meeting facility requirements and accommodating staffing required for each station?

Question 3. Are sufficient personnel allocated to fulfill staffing requirements at each station per AR 420-5?

Question 4. Can the Government provide a complete inventory and condition report of all fire and emergency service equipment provided for contractor use? This should include:

- The total number and types of apparatuses (e.g., Engine, MWS/Tanker/Tender, Aerial/Ladder/Tower/Quint, Rescue, Brush, Ambulance, Utility/Command/Prevention/Chief), along with specific details such as year, make, and model.

- The age and condition of turnout gear and firefighting hoses.

- The type and quantity of SCBA systems, including maintenance and testing records (e.g., SCBA units, compressors, POSI testing, fit testers).

- Availability of SCBA compressors and thermal imagers for each assigned Engine company.

- Issuance of portable radios to all firefighters.

- Confirmation that all firefighting equipment is current with required testing and calibrations.

Question 5. Is there a full-time EVT employee as required by AR 58-1? If not, are all fire and emergency vehicles maintained adequately by qualified mechanics per AR 58-1?

Q1. Fire Stations are pre-existing structures and are appropriately placed to meet response times.

Q2. Each FF has their own room/bunk, they are standard to regulation, however the existing structure is older (still have sliding pole, no slide for quick access)

Q3. Staffing requirements at HWAD are met based on overtime. Yes, requirements are met based on AR 420-

5.

Q4. Vehicles provided in VTL. All equipment on apparatus's are contractor owned.

Q5. The EVT is not a requirement of the contract. All emergency vehicles are maintained by the Contractor.

Fire and EMS PWS: Fire and EMS PWS: Fire Alarm Communication Center

Question 1. Is the Public Address (PA) system currently in place fully operational to cover all facilities on site?

Question 2. Does FACC utilize a Computer-Aided Dispatch (CAD) System to streamline operations, enhance communication, and improve response times during emergencies? If so, will the Government provide access to this system to the oncoming contractor?

Question 3. Can the Government confirm that Building 37 has an automatic start generator, installed to ensure an uninterrupted power supply, along with an automatic transfer switch to shift power during outages swiftly?

Question 4. Does the fire alarm system located throughout the site provide real-time reporting directly to the FACC, allowing for immediate notifications and response actions when an alert is triggered?

Q1. There is a PA system in place, however it is not fully operational as of September 2025.

Q2. There is no CAD system.

Q3. Yes

Q4. Yes

Fire and EMS PWS: "6.9. All existing Government-owned firefighting equipment including personal protective equipment is available for use."

Question: Will the Government provide status (year purchased) and condition of protective clothing provided for contractor use?

No, all equipment and fire department response vehicles are provided “as is” upon assumption of contract.

Fire and EMS PWS: Question: Can the Government provide historical data on typical emergencies, such as fires, rescues, medical, natural disasters that the fire stations responded to over the 3-5 years?

The Government will provide available information in the HWAD Virtual Technical Library under Notice ID

W519TC-25-V-HWAD.

Fire and EMS PWS: "4.9. The contractor’s fire department shall work with the Installation security personnel as per the Security PWS to create AT/WMD/CBRNE/Critical Incident plans. The plan shall provide for a joint use “Emergency Response Center” for both the contractor and government staff in a location appropriate to the nature of the emergency."

Question 1. Can the Government provide site-specific HAZMAT response plan (developed by the installation or garrison commander)?

Question 2. What site-specific and specialized training programs are required for personnel engaged in HAZMAT response at the base? Additionally, could you provide details on the content of these training programs, the frequency of required recertifications, and any certifications or qualifications needed to ensure effective and safe HAZMAT operations?

Q1. Yes, once contractor is in in place.

Q2. The required training programs are Hazardous

Material (HazMat) Operations and HazMat Awareness.

Certifications must be completed every two years with continuing education and additional information regarding training requirements can be found in DoD

6055.005-M.

Fire and EMS PWS: "4.3. The contractor’s fire department shall be prepared and respond (on and off depot) to emergencies, (i.e., .....wildland fire...)

Question 1. Is wildland firefighting considered a mandated requirement for specific fire departments?

Question 2. Does this requirement include responsibilities for wildland grounds maintenance activities? And if so, are these responsibilities limited to areas within the base perimeter, or do they extend to off-base or surrounding areas? Can the Government provide a map that shows the areas in contractor's maintenance responsibility?

Q1. Yes

Q2. Grounds maintenance is covered by the groundskeeper currently.

Fire and EMS PWS: Prehospital Emergency Services "5.2. All contractor fire fighter personnel shall be trained and certified as Emergency

Medical Technicians (EMTs-Advanced)."

Question: Can the Government clarify what it considers "EMTs-Advanced"?

The training and certification requirement is specifically spelled out in the PWS.

Fire and EMS PWS: The PWS references several training requirements.

Question 1. Does the facility have an NFPA-compliant training area available on-site for mandatory training exercises? This includes specialized areas such as a smokehouse for smoke and fire simulations, live fire training environments, and spaces designated for

HAZMAT training. If so, will the Government provide description of facilities?

Question 2. Does the fire department offer specialized training programs in fire suppression, rescue operations, and emergency response specifically designed for troop units and other organizations? If so, what types of training are available, and how can interested parties access these programs?

Q1. No. Contractor is more than welcome to bring that capability on site if they wish. FF's currently travel to

Carson City/Reno for training.

Q2. We have recently relocated a mobile fire training trailer to TEAD. This is an asset that can be leveraged by HWAD FD for training.

Fire and EMS PWS: "7. Fire Protection Engineering:

7.1. The contractor F&ES shall review all construction, alteration, conversion, maintenance and repair, modernization, rehabilitation and self-help projects to ensure fire-fighting apparatus access and the location of fire department connections, fire suppression system test headers, fire hydrants and fire alarm panels and annunciators are consistent with operational needs and the requirements of NFPA codes/standards and UFC 3-600-01 for life safety. A pre-occupancy fire inspection shall be performed upon completion of construction.

7.2. The contractor shall maintain, inspect and test all fire protection systems IAW UFC 3-601-

02, and repairs conducted as determined necessary by completed Fire Risk Management

Survey IAW AR 420-5 and the Maintenance PWS. The Fire Risk Management Survey shall be submitted to the HWAD PCO no later than 30 days after operational control. Deficiencies shall be logged and corrected. (CDRL H002)."

Question 1. Do the facilities have a comprehensive fire safety system in place, including fire alarm systems, fire suppression systems, automatic sprinkler systems, hydrant systems, and any other relevant safety installations designed to protect occupants and property from fire hazards? If so, will the Government provide details?

Question 2. Is there a requirement to have a full-time fire protection technicians permanently assigned to the facility to ensure regular maintenance and quick response to fire safety issues, or is the maintenance and repair of fire safety equipment outsourced to specialized subcontractors?

Question 3. What is the total number of fire extinguishers located on the premises, and can you provide details on their types and placement throughout the facilities? Are these currently maintained through third-party subcontracted services?

Q1. All demil and dock buildings have required fire suppression systems.

Q2. There is no requirement for full time fire protection technicians. Preventative and small scale maintenance is handled by onsite maintenance team, but any large scale maintenance/repair activities are handled by 3rd party subcontractors.

Q3. There are currently approximately 2,500 fire extinguishers at HWAD. This number varies with the mission, vehicle usage, operations, etc. Fire extinguisher size, type, location, spacing, etc.

requirements are in accordance with NFPA 10. Fire extinguishers are maintained in accordance with NFPA

10 in-house and inspected monthly, annually, and 6-year maintenance conducted as required in NFPA 10.

Maintenance PWS: PWS 1.2.1 identified Corrective Maintenance Orders (CMO) and Work

Orders (WO).

Question 1: Will the Government define labor hour and/or dollar value thresholds to identify when work taskings are outside the scope or beyond a CMO and WO?

Question 2: Will the Government provide the labor hour and/or dollar value thresholds assigned to each type of work tasking to include CMO and WO that designate when work goes beyond each work type?

The USG will not establish a monetary threshold for maintenance activities. HWAD’s diverse infrastructure and equipment necessitate a flexible approach, and the

USG relies on best practices and industry standards to guide maintenance requirements.

Demil Tour: During Industry Day, we had the opportunity to visit some buildings at HWAD designated for ammunition destruction.

Question: Could you confirm whether these facilities and their associated technical installations represent the full scope of infrastructure intended for this task on the upcoming contract, or should we anticipate additional assets to be included in the final solicitation?

The facilities and technical installations observed during Industry Day represent the complete infrastructure for ammunition destruction under the upcoming contract. No additional assets will be included in the final solicitation, and there are no planned equipment upgrades to these facilities.

Demil Tour: Question: Regarding the civilian scrap and recoverable materials resulting from ammunition destruction at HWAD, will ownership of these materials transfer to the contractor, and if so, does the Government expect compensation or reimbursement for any proceeds derived from their resale or recycling?

Scrap materials resulting from a demil project will become contractor owned. The USG does not expect reimbursement at the time of sale, but the value of the scrap sales derived from the project will offset the contract cost.

Section M.3.3.2 of the draft RFP indicates that the Government will evaluate the Offeror’s demilitarization and disposal process (including facilitation, permitting, equipment, personnel, waste streams, and risk management) with an emphasis on a “proactive, innovative, and well-integrated technical approach to safely and efficiently demilitarize assets. "

Question: Will the final RFP provide consideration or evaluation credit for the integration of technical innovations that enhance demilitarization operations and overall efficiencies? If so, please provide specific evaluation criteria (e.g., how such innovations will be scored or weighted under the technical evaluation factor).

The USG is highly interested in proposals demonstrating both extensive experience in demilitarization operations and the integration of innovative solutions to enhance safety, efficiency, and cost-effectiveness. While specific evaluation criteria are still being finalized, the final RFP will place significant emphasis on these areas. Offerors are encouraged to highlight relevant experience and clearly articulate the benefits of any proposed innovations within their technical proposals.

Demil PWS: 12.7.4 states that if the range will be out of service for more than 90 days, the contractor is required to source a vendor to dispose of any ammunition items in storage that are part of a funded demilitarization project, with all associated costs being the contractor’s responsibility. Can you clarify whether this requirement also applies in cases of Force

Majeure—events beyond the contractor’s control?

The Government anticipates updates to the PWS that remove this requirement prior to release of the final

RFP.

Demil PWS: 12.7.4 states that if the range will be out of service for more than 90 days, the contractor is required to source a vendor to dispose of any ammunition items in storage that are part of a funded demilitarization project, with all associated costs being the contractor’s responsibility. Does the U.S. Government acknowledge that the high Net Explosive Weight

(NEW) limits at New Bomb are unique, making it highly unlikely that the contractor could source an alternative vendor with comparable NEW handling capabilities? Please provide rationale as to why the contractor is responsible for sourcing an alternate vendor to dispose of any ammunition when the range being out of service may not be at the fault of the contractor?

The Government anticipates updates to the PWS that remove this requirement prior to release of the final

RFP.

Maintenance PWS: Will the Government please provide the manual written maintenance records that are located in each building, where the contractor is required to maintain the buildings? The manual maintenance records will give the contractor a broader understanding of the current state of maintenance for each building, allowing the contractor to provide a more detailed maintenance plan.

The Government will not be providing manual written maintenance records.

We see some documentation in the CUI data that contains some information related to real property installed equipment (RPIE) inventory. However, this information does not appear to be complete. Offeror requests confirmation that this information represents the entire list of equipment to be maintained. Alternately, if this information not complete, Offeror is requesting a complete printout from the current CMMS of all RPIE inventory to be maintained.

The Government does not intend to provide additional information outside of what has already been provided in the HWAD Virtual Technical Library under Notice ID

W519TC-25-V-HWAD and during the multiple industry day tours.

We did not find a complete list of vehicles and equipment in the Government fleet for

Government use that must be maintained. Please provide this list separately from the list of

Government-furnished equipment provided for Contractor use.

The Government intends to provide a list of GSA vehicles in the HWAD Virtual Technical Library under

Notice ID W519TC-25-V-HWAD.

Please provide a complete and separate list of vehicles and equipment provided by

Government for contractor use.

The Government intends to provide a list of GSA vehicles in the HWAD Virtual Technical Library under

Notice ID W519TC-25-V-HWAD.

44 Please provide a complete list of buildings with square footages requiring custodial services.

The Government does not intend to provide additional information outside of what has already been provided in the HWAD Virtual Technical Library under Notice ID

W519TC-25-V-HWAD and during the multiple industry day tours.

Please provide a complete listing of all acreage to be maintained by service category

(improved, semi-improved, unimproved).

The Government does not intend to provide additional information outside of what has already been provided in the HWAD Virtual Technical Library under Notice ID

W519TC-25-V-HWAD and during the multiple industry day tours.

Please provide quantities of paved and unpaved roads to be maintained (miles, road width, etc.).

The Government does not able to provide information categorized in this way to provide.

Please provide quantities of railroad tracks and equipment to be maintained and identify how many miles of trackage are considered inactive or abandoned.

The Government does not able to provide information categorized in this way to provide.

Please provide a list of utility plants requiring physical operator attendance and hours of attendance (water treatment plant, etc.).

It is the contractor's responsibility to determine staffing requirements based on the requirements included in the PWSs.

Please provide historical number of supply transactions (receipt/issue) by category. Note:

tonnage and number of shipments are not a very useful metric.

Please provide additional information regarding exactly what information you would like the U.S. Government to provide.

50 Please provide the number of line items of inventory to be maintained.

Please provide additional information regarding exactly what information you would like the U.S. Government to provide.

Fire and EMS PWS: Fire station 1 appears to have only 4 bunkrooms and fire station 2 only has 2 bunkrooms. Will the Government be adding more bunkroom spaces to accommodate

DoDI 6055.6 and NDAA staffing numbers (4 personnel per fire engine)?

There is currently no plan to add any new bunk space.

Fire and EMS PWS: Is the fire services contractor responsible for purchasing fire extinguishers for all base facilities?

The Contractor is responsible for purchasing fire extinguishers.

Fire and EMS PWS: How many fire engines are required to be staffed 24/7/365 at fire station

1 and 2?

Due to the response times required at 7 minutes the requirement is 1 engine at each station.

54 Fire and EMS PWS: How many fire inspectors are required? Minimum of one.

Fire and EMS PWS: In addition to the Fire Chief, does the Government require a Deputy Fire

Chief and Assistant Fire Chiefs for Operations, Training and Prevention key positions?

The contractor is responsible for how they design the hierarchy of their department.

56 Fire and EMS PWS: Can one staffed fire engine cover both sides of the installation 24/7/365?

No, there must be two engines for coverage due to the size of the installation.

Fire and EMS PWS: Are 2 ambulances required to be fully staffed at both fire station 1 and 2 at all times or can one ambulance cover both sides of the installation?

There must be an ambulance at each station at all times.

Fire and EMS PWS: Can ambulances be cross-staffed by firefighter/EMT/Adv's from the fire engines?

Yes, as long as there are still a minimum of 4 personnel on each responding fire apparatus.

Fire and EMS PWS: Does the Government or the incumbent contractor own the vehicles (fire trucks/support/command)? Will the contractor have to replace fire apparatus (fire engines)?

There are a mix of government owned and contractor owned apparatus. The Contractor shall replace

Contractor owned apparatus.

During ID4 site visit at HWAD, there were several storage magazines we inspected that had solar panels affixed in front of the entrances. Can the Government describe the purpose of that equipment and is there a cyclical maintenance requirement associated?

The solar systems at discrete magazine locations support compliance with the physical security plan.

These systems require periodic inspection and battery replacement as part of their cyclical maintenance.

Detailed maintenance records will be available in the

CMMS provided to the successful offeror.

During ID4 site visit at HWAD, the escorts briefly mentioned that Wi-Fi is not authorized in production areas. Can that be further defined? Are there any exceptions to that policy in select areas?

Wi-Fi is prohibited in HWAD production areas due to explosive safety concerns and security requirements.

Refer to applicable Army Regulations and security protocols for further details.

During ID4 site visit at HWAD, there was discussion around the upgrade of the IT infrastructure. Will that be completed prior to the contract award? Will the “upgraded” equipment be reflected in the GFP with accompanying required Reps-Certs?

Any IT infrastructure upgrades will be documented.

The GFP list will include specifications and certifications for any upgraded equipment provided to the contractor.

SDO PWS:

From: Paragraph 2.11.1 Overtime work forecasts for shipping and receiving operations shall be provided to the government representative two (2) days prior to commencing work, except in emergencies. (CDRL A011).

To: Paragraph 2.13, Page 3. Overtime work forecasts for shipping and receiving operations shall be provided to the government two (2) days prior to commencing work, except in emergencies. (CDRL A003).

Question: Is the requirement in Paragraph 2.13 listing the correct CDRL number?

The Government anticipates updates to the PWS to resolve this issue prior to release of the final RFP.

SDO PWS:

(New requirement): The contractor shall complete all required fields in GFM necessary to complete a bill of lading and ensure a REPSHIP has been sent to the receiving location, with positive acknowledgement of receipt of REPSHIP by the primary and/or secondary, tertiary recipients.

Question: What is the government expectation for the contractor to validate receipt of

REPSHIP from the recipients?

Continued REPSHIP attempts until positive acknowledgement is received from parties. In the event positive contact is not made, it must be elevated to the

USG Traffic Manager for resolution. This is also listed in the DTR Part II Chapter 205, Cargo Movement, under Section L

SDO PWS: Addition of coordination with HWAD Installation security and law enforcement for

Concealed Discrepancies.

"The contractor shall coordinate with HWAD installation security and law enforcement all

Concealed Discrepancies and provide all Concealed Discrepancies with supporting investigation documentation to HQ, JMC's Concealed Discrepancy SharePoint site or current system of record."

Question: What is the requirement for the contractor to document that they notified law enforcement, police report? Is this local law enforcement or installation enforcement?

The contractor will notify HWAD DACP & Security when a Concealed Discrepancy is discovered. DACP will be the ones to check “YES” in the “Law

Enforcement Notified” box of the Concealed

Discrepancy reporting form in SharePoint. See attached policy for more information.

Maintenance PWS: Will the Government provide inspections reports for facilities governed by

Federal or State regulatory guidance?

The Government requests additional information regarding what exactly industry is asking for.

67 Maintenance PWS: Will the government provide historical KPI Data? The current maintenance PWS does not have KPIs.

68 Maintenance PWS: Will the government provide latest inspection records of HWAD MEAs? The current Maintenance PWS does not have MEAs.

Maintenance PWS: Are Fire Alarm, Fire Suppression, and Building Mass Notification Systems present and operational on all required facilities?

Fire Alarm, Fire Suppression, and Building Mass

Notification Systems are present at all required facilities and are subject to ongoing maintenance requirements as outlined in the PWS. The contractor will be responsible for maintaining these systems in accordance with applicable standards and regulations.

Maintenance PWS: Site Visit, Dock 3 had the water secured to the building as of 10/3/24.

Why is this and is there an expected date of when water will be restored? Does the facility not having water affect the fire suppression system as well?

The current operating contractor determined the best path forward was to turn off the water so it did not freeze during the winter. The fire suppression system does have water and is active.

Maintenance PWS: Dock 3 has two boilers that were under repair. When will the repair be completer?

The Government anticipates this work will be completed by March 2026.

Maintenance PWS: During the ID#4 Site Visit, there were several Boilers under renovation.

Will the government provide a status and timeline of these major repair projects?

A document outlining boiler replacement project has been provided in the HWAD Virtual Technical Library under Notice ID W519TC-25-V-HWAD.

Maintenance PWS: The contract does not specify what the limit of liability is for contractors performing maintenance. Will the government provide what contractors limit of liability is for service orders?

The Government anticipates the addition of an abnormal maintenance threshold to the Maintenance

PWS prior to posting the final solicitation.

Maintenance PWS: Will the government provide historical annual cost for maintenance materials and supplies? Will the government be receptive to creating a Cost Reimbursable

CLIN for the purchase of supplies and materials?

Q1: The Government is not able to provide this information.

Q2: The Government does not intend to include an additional CLIN for the purchase of supplies and materials.

Maintenance PWS: Are the non - tactical vehicles listed in this paragraph Government

Furnished? If so, will the government provide a list of this NTVs? Further, does the government have historical information on how much it costs to purchase materials to maintain these vehicles to include tires, batteries, oil / lupe, and other repair parts? And is the government paying for those materials?

A list of all GOV NTV's has been provided in the

HWAD Virtual Technical Library under Notice ID

W519TC-25-V-HWAD. The Government does not have cost data on maintenance activities for NTVs.

Housing PWS: Housing work orders - will the government provide what the limit of liability is for each service order and how many work orders per year?

The Government anticipates housing work orders will be handled in accordance with maintenance PWS requirements.

Housing PWS: Individual Job Orders - IJOs are for work that exceeds the scope of a Work

Order. What is the limit of a work order scope? When an IJO is approved, what is the process of adding this to the contract? Will there be a separate CLIN for funding for this work?

The scope of work order is under 40 labor hours and

$2,500 in material and supplies. IJOs are not added to contract. There will be no separate CLIN for funding this work.

PWS 3 pg. 6 P1.2.4.2 The contractor shall develop and maintain a comprehensive Spare and

Repair Parts Program for HWAD.

Does the government have a list of current Spare and Repair in the Program? Also, how is the contractor to get reimbursed for replenishing the inventory as there is not a current CLIN for material / supply reimbursement?

The current Maintenance PWS does not have Spare

Parts Program.

PWS 3 pg. 6 P1.2.5 The contractor shall develop a list of Mission Essential Assets (MEA) that are critical equipment or infrastructure to HWAD.

Will the government provide the current MEA for HWAD?

The current Maintenance PWS does not have MEAs.

PWS 3 pg. 9 P2.8 The contractor shall annually, per contractor provided schedule in the

HWAD Maintenance Plan, inspect and maintain overhead doors, …

Will the government provide a list and location and type of overhead doors on HWAD?

The Government does not intend to provide additional information outside of what has already been provided in the HWAD Virtual Technical Library under Notice ID

W519TC-25-V-HWAD.

PWS 3 pg. 11 P2.11 The Contractor shall provide a Grounds Maintenance Site Plan with the ground’s maintenance services described herein. A description and classification on

(Improved, semi-improved, unimproved) of the areas to receive grounds maintenance services shall be included in the Grounds Maintenance Site Plan.

Will the government provide the grounds maintenance site map which indicates which areas are considered improved, semi-improved, unimproved which require services to the government?

The Government does not intend to provide additional information outside of what has already been provided in the HWAD Virtual Technical Library under Notice ID

W519TC-25-V-HWAD and during the multiple industry day tours.

PWS 3 pg. 19 P2.18.2 Fire Loop System Hydrants

Will the government provide the number of fire hydrants on HWAD? How many fire hydrants are required to be flow tested per year of the total amount? If the contractor has to replace fire hydrants or gate valves, is that cost need to be proposed in the FFP CLIN X003? If so, does the government have historical records of the annual costs? Will the government entertain developing a Cost Reimbursable CLIN for replacement parts and services?

There are 1,097 fire hydrants at HWAD. All fire hydrants are required to be tested once a year in accordance with NFPA requirements and the maintenance PWS. Fire hydrant and gate valve repairs are considered to be normal maintenance in accordance with Maintenace PWS and costs should be included in the FFP CLIN 0003. Three years of maintenance records were provided in the HWAD

Virtual Technical Library under Notice ID W519TC-25-

V-HWAD. The Government does not intend to include a cost reimbursable CLIN for replacement parts and services.

PWS 3 pg. 20 P2.18.2.3 Fire Hydrants. Upon receipt of valid work document, the Contractor shall exercise, inspect, replace, and repair fire hydrants on the high-pressure fire loops

(inspection air temperatures must be above forty-degree Fahrenheit (40°F)).

What is the contractors limit of liability (cost of labor / material) if the fire hydrant as to be replaced? What historical records of how often a fire hydrant has to be replaced every year in order for the contractor to price this material in the FFP CLIN?

The Government anticipates the addition of an abnormal maintenance threshold to the Maintenance

PWS prior to posting the final solicitation. Replacement of fire hydrants would be considered normal maintenance. Three years of maintenance records have been provided in the HWAD Virtual Technical

Library under Notice ID W519TC-25-V-HWAD.

PWS 3 pg. 33 P3.8 Auxiliary and Emergency Generators

Will the government provide a list, location and size of the Auxiliary and Emergency

Generators?

This information has been provided in the HWAD

Virtual Technical Library under Notice ID W519TC-25-

V-HWAD.

PWS 3 pg. 37 5.4.1 All non-tactical vehicles (NTVs) that are support personnel and product transportation, including but not limited to railcars, locomotives, powder vans, trucks, heavy equipment, ambulance, and fire engines shall be maintained in IAW AR 58-1.

Are the non - tactical vehicles listed in this paragraph Government Furnished? If so, will the government provide a list of this NTVs? Further, does the government have historical information on how much it costs to purchase materials to maintain these vehicles to include tires, batteries, Oil / lube, and other repair parts? This requirement will have to be proposed in the FFP CLIN X003 and the amount is unknown.

This information has been provided in the HWAD

Virtual Technical Library under Notice ID W519TC-25-

V-HWAD.

PWS 16, pg. 1 P4 The contractor shall update and maintain the housing data base (currently enterprise Military Housing (eMH), Department of Defense (DoD real property database) and complete all required data calls from army housing.

Will the government provide information from the eMH to include but not limited to: housing assets, occupancy, maintenance records?

This information is included in the maintenance records that have been provided in the HWAD Virtual Technical

Library under Notice ID W519TC-25-V-HWAD.

PWS 16 pg. 1 P4.2 The Hawthorne Army Housing Manager may request the contractors schedule for the common area maintenance and gardener requirement.

Is the Housing Manager a Government employee? If so, do they work on HWAD? If not a government employee, does the contractor have to provide the Housing Manager?

USG property personnel perform this function.

PWS 16, pg. 6, P5.8.1 Maintenance and repair work shall be completed when a work order is issued. A work order shall be categorized as a Work Order or as an Individual Job Order (IJO).

Housing work orders - will the government provide what the limit of liability is for each service order and how many work orders per year?

The Government anticipates housing work orders will be handled in accordance with maintenance PWS requirements.

PWS 16, PG 6 p5.8.1.1 Work orders are prioritized as emergency, urgent or routine.

Will the government provide historical workload and breakout of how many emergency, urgent and routine work orders there are? What is the contractors liability for each work order?

This information has been provided in the HWAD

Virtual Technical Library under Notice ID W519TC-25-

V-HWAD.

PWS 16, pg. 6, 5.8.1.2 The IJO's shall be completed for all work which exceeds the scope of the Work Order and / or requires maximum control of manpower and other resources. IJO's consist of preventive maintenance requirements, Prepare to Occupy (PTOs), and all other housing incidental improvements. Individual Job Orders - IJOs are for work that exceeds the scope of a Work Order.

What is the limit of a work order scope? When an IJO is approved, what is the process of adding this to the contract? Will there be a separate CLIN for funding for this work? Is it the governments intent that all housing preventative maintenance work is accomplished as an

IJO?

This question is no longer applicable after additional

Government updates to the housing PWS. Final versions of all PWSs will be posted with the final solicitation.

PWS 16 pg. 5 P5.3 Floors. Where the primary floor finish requires major repair or replacement

(in excess of 25 percent of total floor space), an Economic Analysis (EA) shall be done to aid in determining the most acceptable alternative. The EA and project plan submitted to the

Hawthorne Army Housing Manager for concurrence and shall be included in the project file.

When the EA and project plan are approved by the Housing Manager, will this repair be separately funded as an Individual Job Order (IJO) and if so, how will it be added to the contract?

Would be covered under rental collections, IJOs are not added as a mod or anything like that.

PWS 16 pg. 5 P5.5 Housing facility systems and components. Systems and components

(such as roofing, structural, electrical, air conditioning, heating, plumbing, and so forth) shall be repaired or replaced as needed IAW AR 200-1. Theoretical life of a system or component shall not be sufficient basis for replacement.

When these facility systems need to be replaced, will this replacement cost be separately funded as an Individual Job Order (IJO) and if so, how will it be added to the contract?

Would be covered under rental collections, IJOs are not added as a mod or anything like that. Individual unit is the same, upgrade for all the units would be treated as a project.

PWS 16 pg. 8 P5.10.3 Supplies, equipment, and tools may be available from existing self-help stores.

Are these supplies government furnished? Does the government provide replacement of supplies or is the contractors responsibility? If contractors, is there a historical annual amount of purchases?

The Government intends to remove this requirement from the final version of the PWS that will be posted with the final solicitation.

HWAD CBA - IUOE Redacted information from the…