HWAD Draft RFP W519TC-25-R-A005 Sections L and M.pdf

HWAD Draft RFP W519TC-25-R-A005 Sections L and M

L.1 GENERAL INSTRUCTIONS

L.1.1 The Offeror's proposal shall be signed and submitted by an individual who has authority on behalf of the Offeror to enter into a contract based on the submitted proposal. The Offeror's proposal shall be written in the English language and conform to the instructions below.

L.1.2 In accordance with Federal Acquisition Regulation (FAR) 52.215-1Alt I, Instructions to Offerors - Competitive Acquisitions (Nov 2021), the Government intends to award after conducting discussions with Offerors in accordance with FAR 15.306(d).

The Government reserves the right to award without conducting discussions should it be determined to be in the Government's best interest. It is the Offeror's responsibility to provide current, complete, and accurate information in its proposal. The Offeror is cautioned to examine this solicitation in its entirety and to ensure that its proposal contains all necessary information, provides all required documentation, and is complete.

L.1.3 For purposes of evaluation, the term Offeror is defined as the prime Contractor and its participating suppliers/vendors. Proposals shall be submitted in accordance with this section.

L.1.4 For the purpose of evaluation, the Offeror does not need to address each Performance Work Statement (PWS) nor every paragraph in any given PWS in the written narrative, unless specifically identified under the associated Factor. However, the Offeror will be required to perform all PWSs and all PWSs shall be identified in the Pricing Factor.

L.1.5 Proposal Submission: The Offeror shall submit its proposal to via the PIEE Solicitation Module. The Offeror is responsible for submitting the electronic copy of its proposal by the date and time specified in Block 9 of the SF 33. Failure to do so will result in the proposal being considered late and treated in accordance with FAR 15.208.

L.1.6 Period for acceptance of offers. The Offeror agrees to hold firm the prices in its offer for 180 calendar days from the date specified for receipt of offers. The validity period of the proposal shall be completed by the Offeror on the SF 33 Block 12.

L.1.7 The Government is not under any obligation to correct proposal errors/omissions.

Those proposals with errors/omissions, where the Government is unable to ascertain the Offeror's intent without discussions or clarifications may be removed from further consideration for award. Additionally, the Government reserves the right to reject any proposal that does not comply with the instructions in this document as unacceptable, resulting in no further consideration for award.

L.1.8 Each digital submission shall be in Adobe Portable Document Format (PDF), Microsoft (MS) Word, or MS PowerPoint, with the exception of the price matrices and

Phase II Maintenance spreadsheet that shall be in the Excel templates. Scanned PDF documents must be legible and shall have the ability to be viewed in Adobe Acrobat.

The Offeror shall not lock or password protect any file.

L.1.9 The Offeror's proposal shall meet the following requirements. Pages shall be 8.5 inches x 11 inches; however, graphs, charts, tables and diagrams may use oversized paper of 8.5 inches x 14 inches or 11 inches x 17 inches. Any other page sizes are not permitted. Text size shall be no less than 12-point Arial font; however, graphs, charts, tables, and diagrams may use text size no less than 8-point Arial Narrow font. All pages shall be numbered and contain at least a one-inch margin.

L.1.10 The Offeror shall acknowledge any amendments issued against this solicitation by signing the Standard Form (SF) 30 entitled Amendment of Solicitation/Modification of Contract and including it in the proposal submission.

L.1.11 The Government presumes the Offeror's proposal represents its best effort in response to the solicitation. Submission shall be thorough and complete.

L.1.12 The Government will use a two-phase approach to proposal evaluation. In the first phase, Offerors’ proposals will consist of the Price Matrix at Attachments 0018- 0019, Technical Experience Self-Scoring Matrix Excel spreadsheet at Attachment 0020, Work Samples, and Project References for the Maintenance, Demil, SDO, and Small Business Factors. Phase II will include submission of a written proposal for the Maintenance and Demil Factors and oral presentations with submission of slides for the Innovation/Business Development Factor.

L.2 PHASE I

L.2.1 PHASE I INSTRUCTIONS

L.2.1.1 Offers shall submit a Technical Experience Self-Scoring Matrix with associated Work Samples. Each Work Sample shall be accompanied by a Project Reference. Work Samples have no page limit and Project References are limited to one page each.

Contractual documents submitted in accordance with Factor 1.5 have no page limit.

L.2.1.2 Offerors shall complete a Project Reference for each Work Sample submitted.

Each Project Reference shall include the contract/order number and provide at least two Government or customer Points of Contact (POCs). The Government may contact the POCs provided. The Government reserves the right to contact additional POCs as necessary.

L.2.1.3 Offerors shall submit Work Samples (contracts/orders) which demonstrate their technical experience in the required categories. Work Samples may count toward multiple categories. Future performance periods on an existing contract do not demonstrate technical experience and shall not be utilized as Work Samples, nor be factored into the total point value of a submitted sample. An acceptable Work Sample is defined as either a single award IDIQ contract, non-IDIQ contract, or a task order under a multiple award IDIQ contract (FAR16.501-1), on which the Offeror performed for at least one year, with that one year taking place within the last five years of the release date of this solicitation. For all current and ongoing Work Samples the Offeror shall calculate their points based on data up until proposal submission. Parent, affiliate, and subsidiary organizations as well as Joint Venture contracts may utilize data from any company within the organizational structure for Work Sample submissions as long as the company was performing as the Prime Contractor on the Work Sample.

L.2.1.4 The Work Samples shall consist of only official contract documentation (including, but not limited to, Performance Work Statements (PWSs), Statements of Work (SOWs), Contract Data Requirement Lists (CDRLs), and Invoices). The Government will accept a Statement of Fact from the cognizant contracting officer or contracting officer representative (COR) to confirm missing information, should contractual documents not carry all the information necessary to substantiate the offeror's scores. The offeror will need to provide this statement (if needed) and submit as part of its proposal. The offeror shall not create any new documentation (project narratives or project descriptions) outside of the project reference. Where official contract documentation is insufficient to substantiate a Self-Rated Score, the offeror may utilize corporate system reports as documentation. When corporate system reports are utilized, the citation must include a signed statement attesting to the validity of the reports. Work Samples shall include sufficient information to substantiate each claim. If a Work Sample substantiates multiple elements each element must be identified within the Work Sample.

L.2.1.5 Work Samples shall be provided in their original format. Offerors shall assign each Work Sample an identifier (e.g., WS1-WS10). All pages of all Work Samples shall be numbered. In addition, the original pagination of each document shall be retained. If the original documentation within a Work Sample is not numbered, offerors shall add page numbers. Font, text size, and margin requirements established in section L.1 General Instructions do not apply to Work Sample submissions. All Work Sample submissions shall be in English. If more than one document is provided as part of a Work Sample, the documents shall be combined as one file and numbered accordingly.

Offerors shall include all documentation for a given Work Sample in a single PDF file and add to each page a unique Work Sample identifier and page number in the margin.

While this consolidation and notation may result in some confusion (such as multiple pages identified as "page 1" if the citation includes page 1 of an SF33/SF1449/DD1155, page 1 of the PWS, etc.), the result will ensure that Government evaluators can find all documentation quickly and efficiently.

L.2.1.6 Work Samples Qualifications: All Work Samples shall meet these minimum qualifications (unless otherwise provided for per criteria).

L.2.1.6.1 Shall be performed or ongoing within the last five years from the date of issuance of this solicitation and performed for a minimum of one year.

L.2.1.6.2 Offerors shall identify what company will be performing identified PWS work if awarded the Hawthorne Army Depot contract and all Work Samples shall represent work previously done by that contractor or subcontractor. If subcontractor Work Samples are used, the Offeror shall submit letters of commitment from the subcontractor(s).

L.2.1.6.3 Work Samples shall fall into one of the following categories:

L.2.1.6.3.1 Category 1: Prime offeror Work Samples. In order to be used, the offeror shall have acted as the Prime, which may include work performed as part of a joint venture. If a company establishes a joint venture for this contract, work of both prime companies may be utilized. Primes may also include subsidiaries or legal entities which fall under the parent corporation. In order to use a subsidiary or legal entity as a prime Work Sample, the acquisition of the subsidiary or legal entity shall have been finalized as of the date of initial RFP issuance of this solicitation, and objective evidence shall be included in the Work Sample to demonstrate that they are now a legal entity of the corporation. If an offeror wants to rely on an affiliate’s past experience, then the offeror must show how that subsidiary’s workforce, management, facilities, or other resources will affect contract performance. If these criteria are met, subsidiary or legal entity Work Samples will be considered prime Work Samples, even if the work occurred prior to the company being acquired.

L.2.1.6.3.2 Category 2: Subcontractor Work Samples. In order to be used, the Offeror shall:

(1) Identify which subcontractor will be performing identified PWS work if awarded the Hawthorne Army Depot contract and all Work Samples shall represent work previously done by that subcontractor;

(2) Shall submit letters of commitment from subcontractors; and

(3) Have acted as the prime or subcontractor on the contract or order submitted.

L.2.1.6.4 Shall include at least one year of performance within the last five years from the date of RFP issuance. For Work Samples where all periods of performance (PoP) do not meet this qualification (such as Base Year PoP outside the five-year limitation and an Option Year PoP within the limitation), only the PoP which meet this criterion shall be utilized for scoring purposes.

L.2.1.6.5 Work Samples that do not satisfy these minimum requirements will not be further evaluated by the Government to validate the associated Self-Rated Score.

L.2.2 FACTOR 1.1 MAINTENANCE

L.2.2.1 Maintenance Factor Work Sample Definitions and Proposal Requirements L.2.2.1.1 Definition: Facilities are defined as buildings, structures, and linear structure improvements and additions.

A building is defined as an enclosed structure with a roof and walls, usually standing permanently in one place. Mobile structures are defined under equipment.

L.2.2.1.2 Proposal Requirements: The Offeror shall identify the company that will be performing Maintenance work if awarded the Hawthorne Army Depot contract and all Work Samples shall represent work previously done by that company. Offerors shall submit letters of commitment from subcontractors, if used for this factor. The Offeror shall have performed the work in the Work Sample for at least one year, with that one year taking place within the last five years of the release date of this solicitation, unless a different time frame is specified below.

L.2.2.2 Number of Facility Maintenance Contractor Man-year Equivalents on a single DoD Contract/TO L.2.2.2.1 Definitions: Contractor Man-year Equivalents (CMEs) is defined as 2,080 hours in a person year is equivalent to one person, working 40 hours a week for 52 weeks in a year. 2080 maintenance personnel hours equals one man-year.

L.2.2.2.2 Proposal Requirements: Submissions shall include payroll documentation that shows labor categories, number of hours worked per year, and associated project code that tracks to the contract effort referenced; maintenance requirements in the PWS/SOW; and contract language that makes this Work Sample relevant.

L.2.2.3 Total Square Feet the Offeror Covered in a Month under a Single Contract/Task Order for Facility Maintenance L.2.2.3.1 Definitions: See Section L.2.2.1 for definitions applicable to this Work Sample.

L.2.2.3.2 Proposal Requirements: Submissions shall include a report that shows the listing of the buildings and square footage for Work Sample support.

L.2.2.4 Number of Facilities/Buildings the Offeror Maintained Under a Single Contract/Task Order L.2.2.4.1 Definitions: See Section L.2.2.1 for definitions applicable to this Work Sample.

L.2.2.4.2 Proposal Requirements: Submissions shall include a report that shows the listing of the buildings and square footage for Work Sample support.

L.2.2.5 Number of Consecutive Years the Offeror Performed Facility Maintenance Work L.2.2.5.1 Definition: Facility Maintenance Work is defined as performing maintenance that requires the use of a minimum of 10 CMEs.

L.2.2.5.2 Proposal Requirements: Submissions shall include maintenance requirements in the PWS/SOW and contract language that makes this Work Sample relevant. The Offeror shall have performed the work in the Work Sample within the last seven years of the release date of this solicitation.

L.2.2.6 Number of Pieces of Equipment Maintained Under a Single Contract/Task Order L.2.2.6.1 Definition: Equipment includes assets of installed building equipment and industrial machinery and equipment that is a tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Installed building equipment is defined as equipment affixed to or built into a facility that is an integral part of the facility.

L.2.2.6.2 Proposal Requirements: Submissions shall include a report that shows the listing of the equipment maintained; maintenance requirements in the PWS/SOW; and contract language that makes this Work Sample relevant.

L.2.2.7 Contractor Performance Assessment Reporting System (CPARS) L.2.2.7.1 Definition: Ratings will be scored as Exceptional 1000, Very Good 850, Satisfactory/Neutral 750, and Marginal/Unsatisfactory 0. Averages will be calculated using the ratings for the most recent rating period in the following categories Quality, Schedule, and Management. If no rating is provided in any of the 3 categories (Quality, Schedule, and Management) a score of neutral (750) will be applied to that category.

Point totals will not be rounded.

L.2.2.7.2 Proposal Requirements: The Offeror’s Work Samples shall reflect the most recent CPARS ratings on the three contracts/task orders used as maintenance Work Samples for L.2.2.2. If any of the Offeror’s Work Samples do not have CPARS ratings, the Government will assign a score of Satisfactory/Neutral for that Work Sample Performance Related Experience.

L.2.3 FACTOR 1.2 DEMIL

L.2.3.1 Demil Factor Work Sample Definitions and Proposal Requirements L.2.3.1.1 Definitions: Short Tons is defined as 2,000 pounds including the weight of the ammunition and dunnage, including, but not limited to banding, boxes, and pallets.

Compliance with DoD safety, security, and environmental regulations is defined as in accordance with all regulations stated in the safety, security, and environmental PWSs.

L.2.3.1.2 Proposal Requirements: The Offeror shall identify company that will be performing Demil work if awarded the Hawthorne Army Depot contract and all Work Samples shall represent work previously done by that company. Offerors shall submit letters of commitment from subcontractors, if used for this factor. The Offeror shall have performed the work in the Work Sample for at least one year, with that one year taking place within the last five years of the release date of this solicitation, unless a different time frame is specified below.

L.2.3.2 Annual Number of Short Tons of Ammunition the Offeror Demiled Under a Single Contract/Task Order, Requiring Compliance with DoD Safety, Security, and Federal, State, and Local Environmental Regulations L.2.3.2.1 Definitions: See Section L.2.3.1 for definitions applicable to this Work Sample.

L.2.3.2.2 Proposal Requirements: The Offeror’s Work Samples shall include a copy of the contract/task order and execution reports or other proof that work was executed as contracted.

L.2.3.3 Number of Consecutive Years the Offeror Performed Demil Work

L.2.3.3.1 Definitions: See Section L.2.3.1 for definitions applicable to this Work Sample.

L.2.3.3.2 Proposal Requirements: Submissions shall include contract or task order for Work Sample support. Offeror shall have performed the work in the Work Sample within the last seven years of the release date of this solicitation.

L.2.3.4 Number of DoD Contracts/Task Orders Where the Offeror Provided Demil Services, Requiring Compliance with DoD Safety, Security, and Federal, State, and Local Environmental Regulations L.2.3.4.1 Definitions: See Section L.2.3.1 for definitions applicable to this Work Sample.

L.2.3.4.2 Proposal Requirements: Submissions shall include contract or task order for Work Sample support.

L.2.3.5 Number Different Types/MIDAS Families of Ammunition the Offeror has Demiled L.2.3.5.1 Definitions: Families of Ammunition is defined as the MIDAS families listed in the Demil PWS.

L.2.3.5.2 Proposal Requirements: Submissions shall include contract or task order for Work Sample support.

L.2.3.6 Contractor Performance Assessment Reporting System (CPARS) L.2.3.6.1 Definitions: Ratings will be scored as Exceptional 1000, Very Good 850, Satisfactory/Neutral 750, Marginal 0, and Unsatisfactory 0. Averages will be calculated using the ratings for the most recent rating period in the following categories Quality, Schedule, and Management. If no rating is provided in any of the 3 categories (Quality, Schedule, and Management) a score of neutral (750) will be applied to that category.

Point totals will not be rounded.

L.2.3.6.2 Proposal Requirements: The Offeror’s Work Samples shall reflect the most recent CPARS ratings on the three contracts/task orders used as Demil Work Samples for L.2.3.2. If any of the Offeror’s Work Samples do not have CPARS ratings, the Government will assign a score of Satisfactory/Neutral for that Work Sample Performance Related Experience.

L.2.4 FACTOR 1.3: SDO

L.2.4.1 SDO Factor Work Sample Definitions and Proposal Requirements L.2.4.1.1 Definitions: SDO is defined as supply depot operations, to include storage, receipt, issuance, accountability, handling, and distribution. Class V Material is defined as ammunition of all types, including military time converter, Hand grenades, bullets, explosives, fuses, pyrotechnics, rockets, bombs, mines, detonators, missiles, and propellants.

L.2.4.1.2 Proposal Requirements: The Offeror shall identify company that will be performing SDO work if awarded the Hawthorne Army Depot contract and all Work Samples shall represent work previously done by that company. Offerors shall submit letters of commitment from subcontractors, if used for this factor. The Offeror shall have performed the work in the Work Sample for at least one year, with that one year taking place within the last five years of the release date of this solicitation, unless a different time frame is specified below.

L.2.4.2 Number of Annual Total Short Tons of Class V Material the Offeror has Performed SDO Functions for (to Include Receipts and Issuances ONLY) Under a Single Contract/Task Order.

L.2.4.2.1 Definitions: See Section L.2.4.1 for definitions applicable to this Work Sample.

L.2.4.2.2 Proposal Requirements: Work Samples shall reflect totals inclusive only of SDO receipt and issuance work. Work Samples shall include work orders or shipping documents and an annual report to show total weights and items for receipt and issuance.

L.2.4.3 Number of Consecutive Years the Offeror Performed Class V Material SDO Work L.2.4.3.1 Definitions: See Section L.2.4.1 for definitions applicable to this Work Sample.

L.2.4.3.2 Proposal Requirements: Submissions shall include PWS/SOW and contract language that supports requirement for Work Sample support. Offeror shall have performed the work in the Work Sample within the last seven years of the release date of this solicitation.

L.2.4.4 Number of DoD Contracts/Task Orders where the Offeror Provided Class V Material SDO Work L.2.4.4.1 Definitions: See Section L.2.4.1 for definitions applicable to this Work Sample.

L.2.4.4.2 Proposal Requirements: Submissions shall include PWS/SOW and contract language that supports requirement for Work Sample support.

L.2.4.5 Total Square Feet of SDO Facility of Which the Offeror Performed Class V Material SDO Under a Single SDO Contract/Task Order L.2.4.5.1 Definitions: SDO Facility is defined as storage facilities only.

L.2.4.5.2 Proposal Requirements: Submissions shall include a report that shows the total square footage of the SDO facility for Work Sample support.

L.2.4.6 Number of Annual Short Tons of Class V Material the Offeror has performed SDO functions for (to include storage ONLY) under a single Contract/Task Order L.2.4.6.1 Definitions: See Section L.2.4.1 for definitions applicable to this Work Sample.

L.2.4.6.2 Proposal Requirements: Submissions shall include PWS/SOW and contract language that supports requirement for Work Sample support.

L.2.4.7 Number of Class V Material SDO Contractor Man-year Equivalents on Largest DoD Contract/Task Order L.2.4.7.1 Definitions: Contractor Man-year Equivalents (CMEs) is defined as 2,080 hours in a person year is equivalent to one person, working 40 hours a week for 52 weeks in a year. 2080 SDO personnel hours equals one man-year.

SDO Contractor Man-year Equivalents should include time employees spend supporting storage, receipt, and issuance of materials. SDO is defined as supply depot operations, to include storage, receipt, issuance, accountability, handling, and distribution.

L.2.4.7.2 Proposal Requirements: Submissions shall include payroll documentation that shows labor categories, number of hours worked per year, and associated project code that tracks to the contract effort referenced; maintenance requirements in the PWS/SOW; and contract language that makes this Work Sample relevant.

L.2.4.8 Contractor Performance Assessment Reporting System (CPARS) L.2.4.8.1 Definition: Ratings will be scored as Exceptional 1000, Very Good 850, Satisfactory/Neutral 750, Marginal 0, and Unsatisfactory 0. Averages will be calculated using the ratings for the most recent rating period in the following categories Quality, Schedule, and Management. If no rating is provided in any of the 3 categories (Quality, Schedule, and Management) a score of neutral (750) will be applied to that category.

Point totals will not be rounded.

L.2.4.8.2 Proposal Requirements: The Offeror’s Work Samples shall reflect the most recent CPARS ratings on the three contracts/task orders used as SDO Work Samples for L.2.4.2. If any of the Offeror’s Work Samples do not have CPARS ratings, the Government will assign a score of Satisfactory/Neutral for that Work Sample Performance Related Experience.

L.2.5 FACTOR 1.4: SMALL BUSINESS

L.2.5.1 Small Business Factor Work Sample Definitions and Proposal Requirements L.2.5.1.1 Definition: Small business categories considered will include overall small business concerns, small disadvantaged business concerns, small disadvantaged business concerns, women-owned small business concerns, HUBZone small business concerns, and service-disabled veteran-owned small business concerns.

L.2.5.1.2 Proposal Requirements: Small business Work Samples shall be for the prime Offeror only.

L.2.5.2 Number of small business categories met or exceeded L.2.5.2.1 Definition: Total number of small business categories each Work Sample shows the offeror met or exceeded. Small business categories include overall small business concerns, small disadvantaged business concerns, women-owned small business concerns, HUBZone small business concerns, and service-disabled veteran-owned small business concerns.

L.2.5.2.2 Proposal Requirements: Offerors shall submit three Individual Subcontracting Report (ISR) or Summary Subcontract Report (SSR) samples where work was performed within the two years prior to the solicitation release date.

L.2.5.3 Number of small business categories in the Offeror’s Small Business Subcontracting Plan or Commercial Small Business Subcontracting Plan that Met/Exceeded the identified goals L.2.5.3.1 Definition: Number of small business categories the Offeror’s Small Business Subcontracting Plan or Commercial Small Business Subcontracting Plan met or exceeded the identified goals for the identified categories, including 30% for overall small business concerns, 5% for small disadvantaged business concerns, 5% for women-owned small business concerns, 3% for HUBZone small business concerns, and 5% for service-disabled veteran-owned small business concerns.

L.2.5.3.2 Proposal Requirements: Offerors shall submit one Small Business Subcontracting Plan or Commercial Small Business Subcontracting Plan where work was performed within the two years prior to the solicitation release date.

L.2.6 FACTOR 1.5: CONTRACTUAL DOCUMENTS

L.2.6.1 Offerors shall submit a complete, signed SF33 and SF30 if amendments are issued.

L.2.6.2 Offerors shall submit a Property Management Plan, clause fill-ins for all sections of the solicitation, and a small business size standard certification and/or joint venture or partnership agreement (if applicable).

L.2.7 FACTOR 1.6: PRICE

L.2.7.1 Price Factor Requirements L.2.7.1.1 Offerors shall submit Attachments 0018 and 0019 without macros.

L.2.7.1.2 Refer to solicitation, Section A, for additional information that may impact proposed unit prices. Proposed firm-fixed unit prices are limited to two decimal places.

The proposed firm-fixed unit prices shall be the prices used by the Government to calculate the evaluated total price and for issuance of delivery orders. Offerors must propose unit prices for all quantity ranges for each service and each ordering period identified in the Hawthorne Army Depot Price Matrix at Attachment 0018 and 0019.

Failure to comply with the above requirements may result in the proposal being rejected.

L.2.7.1.3 All prices for this acquisition shall be stated in current U.S. dollars and cents for all ordering periods listed in the Price Matrix.

L.2.7.2 The proposal shall consist of:

L.2.7.2.1 An electronic copy in Microsoft Excel of the completed Price Matrix (Attachments 0018 and 0019).

L.2.7.2.2 An addendum to explain any assumptions or other additional information considered necessary to explain the proposed pricing.

L.2.7.3 Instructions for completion of the Price Matrix (Attachment 0018) and Minimum Guaranteed Quantity (Attachment 0019):

L.2.7.3.1 All information to be filled in by the Offeror is highlighted in the Price Matrix in blue.

L.2.7.3.2 The Offeror shall enter its full name in the space provided.

L.2.7.3.3 The Offeror shall enter unit prices for each range in the spaces provided for Contractor fill-in. Each range and weight shown applies to all 10 ordering periods.

L.2.7.3.4 The Offeror shall propose a CLIN price under the minimum guaranteed quantity for each listed MIDAS family. The minimum guaranteed quantity will not be included in the total evaluated price.

L.2.7.3.5 For each of the 16 FFP efforts (PWS CLINs 0001, 0003-0016 and Demil CLIN 0002) identified on the Pricing Matrix at Attachment 0018, the Offeror shall provide an adequate and complete breakdown of labor, including all labor categories, full time equivalents, total hours, and labor rates for the prime Contractor and all subcontractors.

This breakdown shall be adequate to support and define all labor, G&A, and fringe included in the Offeror's proposal for all Ordering Periods. This information is requested in order to expedite Service Contract Act (SCA) adjustments. This contract contains Collective Bargaining Agreements (CBA) with The Operating Engineers Local Union No.3 and The Security Police and Fire Professionals of America, which are used by the Department of Labor to generate the CBA Wage Determination which is used for (SCA) Price Adjustment Claims for this contract.

L.2.7.3.6 No other information is to be added to the Price Matrix, nor shall Offerors make any changes to the Price Matrix. The Price Matrix will be locked to prevent inadvertent changes to the Price Matrix by the Offeror. The Offeror shall not provide linked content within the price factor. Price factors that include linked content will be deemed non-compliant and may be removed from further consideration for award.

L.3 PHASE II

L.3.1 PHASE II INSTRUCTIONS

L.3.1.1 All Offerors who submit a Phase I proposal that meets all minimum requirements described in Phase I will be given 20 days from notification to submit all Factors described in Phase II. All Offerors who submit a Phase I proposal that does not meet all minimum requirements described in Phase I will be notified of their removal from further consideration for award.

L.3.1.2 The Government will conduct Phase II evaluations using the best value trade-off approach and in accordance with Section M. The relative order of importance assigned to the evaluation Factors is: the Maintenance Factor is the most important Factor, the Demil and Business Development Factors are the second most important and are equally important to each other, followed by the Price Factor. All non-price Factors, when combined, are significantly more important than price.

L.3.1.3 All pages of each factor shall be appropriately numbered and identified with the assigned pseudonym, date, proposal factor number, and solicitation number in the header and/or footer. A working electronic table of contents/index and a list of acronyms may be included for each factor.

L.3.1.4 The Offeror’s slides shall meet the following requirements. Text size shall be no less than 12-point Arial font and there shall be a maximum of ten bullets per slide. Black and white or color is permitted, and graphics are permitted. Slides shall be sequentially numbered. Offeror’s may use embedded videos in its oral presentation. However, videos shall be played during the presentation in order to be used for evaluation purposes and will be included in the allotted time limit for presentations.

L.3.1.5 Page Limitations: The Government will not read or evaluate pages exceeding the below prescribed limitations, excess pages will be removed and not considered.

Page limitations do not include table of contents, cross reference matrices, indices, glossaries, or acronym lists. No material may be incorporated in the proposal by reference, attachment, appendix, videotape, audiotape or other electronic media as a means to circumvent the page limitation. No electronic video or audio material will be reviewed or considered in the evaluation. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited. FACTORS 1-2 SHALL NOT CONTAIN THE

OFFEROR'S COMPANY NAME; OFFERORS SHALL USE THE PROVIDED

PSEUDONYM.

Title Format or Template Factor Naming

Structure Page Limit

Cover Letter Adobe PDF or Word [Offeror’s Name]_Cover Letter

2 pages

Factor 2.1:

Maintenance

Adobe PDF or Word [Offeror’s Name]_Maintenance

25 pages

Factor 2.2: Demil Adobe PDF or Word [Offeror’s Name]_Demil

10 pages for each MIDAS family; total of 40 pages

Factor 2.3:

Innovation/Business Development

Adobe PDF or Word [Offeror’s Name]_Innovation

25 slides and a one-hour oral presentation

L.3.1.6 Oral Presentations L.3.1.6.1 In lieu of written proposals for Factor 2.3, the Offeror’s will be required to submit slides and give oral presentations.

L.3.1.6.2 At the conclusion of each Offeror’s oral presentation, the Government personnel will briefly caucus for up to an hour to determine if any clarifications of the Offeror’s presentation are required. If the Government determines there is a need for clarifications, all clarifications will be provided in writing to the Offeror. The Offeror will be provided up to an hour to respond verbally, as well as in writing, with the appropriate answers that directly address the questions asked by the Government.

L.3.1.6.3 The oral presentations may be recorded. Participants may take notes, but no official transcript of the oral presentations will be made. The Offerors must provide written consent to record. Recording will be limited to the Government only and the Offeror may not record the oral presentations.

L.3.1.6.4 It is recommended, the Offeror’s key personnel who will perform or personally direct the work being described conduct their relevant portions of the presentations. Key personnel include project managers, task leaders, and other in-house staff of the Offeror. Subcontractors can be utilized as presenters at the Offeror’s discretion. The names of presenters shall be listed on the Title Slide for each Volume. Offerors are permitted to have up to two non-presenters in the room during the presentation.

L.3.1.6.5 If there are any inconsistencies between the slides and oral presentations, the Government will attempt to address those issues during the clarification period held after the oral presentation. However, the Government reserves the right, as noted above, to conduct discussions to resolve any inconsistencies. Offerors shall ensure that all key factual information (such as dates, quantities, product numbers, etc.)

are included in the slides to reduce the chances that information will be missed during the oral presentation.

L.3.1.6.6 The oral presentation will not become a part of any contract resulting from this RFP but will be evaluated for purposes of award decision. The oral presentations and the same-day clarifications will not constitute discussions, as defined in FAR 15.306(d), nor will it obligate the Government to conduct discussions or to solicit or entertain any proposal revisions.

L.3.1.6.7 The Procuring Contracting Officer will schedule the oral presentations and will notify each offeror of the date, time and location of its oral presentation after the Government receives the proposals in response to this RFP. The order in which Offerors will make its presentations will be determined by the drawing of lots by the Procuring Contracting Officer. Oral presentations will be scheduled no sooner than five working days after closing date of the RFP. Each Offeror will be notified, in writing with acknowledgement requested, of the scheduled date and time for the presentations. The Government reserves the right to reschedule presentations at the sole discretion of the Procuring Contracting Officer. Once notified of the scheduled presentation date and time, each Offeror shall complete the presentation at that scheduled date and time.

L.3.1.6.8 The facilities available for use by Offerors are limited to a conference room and overhead images (slides) via electronic projection. The Government will provide all facilities.

L.3.1.6.9 The oral presentation’s specific location will be determined after the closing of the RFP. Presentations will be conducted at Rock Island Arsenal in Rock Island, IL.

L.3.1.6.10 The U.S. Government will not pay for or reimburse any Offerors for cost associated with oral presentations.

L.3.1.7 Offeror is expected to provide sufficient detail in a clear, concise, organized and complete manner to completely and logically address each evaluation factor.

Deficiencies, whether informational or technical, may be cause for elimination from the competitive range and/or rejection of an offer. Unsupported promises to comply with the contractual requirements are not sufficient. Proposal shall not merely reiterate the contractual specifications but rather provide convincing documentary evidence of how contract requirements will be met. Proprietary information shall be clearly marked.

L.3.1.8 The successful Offeror's proposal may be incorporated into the resultant contract in whole or in part, at the discretion of the Government, at the time of award.

L.3.2 FACTOR 2.1: MAINTENANCE

L.3.2.1 This Factor shall be limited to 25 pages for the maintenance plan with an additional Excel spreadsheet that includes contractor selected maintenance activities for the assets provided on the template.

L.3.2.2 The Offeror shall propose detailed Maintenance Plans for three buildings, (1) Dock 3, (2) 117-6 North Tower, and (3) Building 3, in accordance with the requirements of the Maintenance PWS describing any. Each building's maintenance plan shall describe, at the appropriate level of detail, all information and steps for how the Offeror would maintain the three buildings listed, to include, but not limited to, real property, installed building equipment, and personal property.

L.3.2.2.1 The Offeror shall include a narrative describing the work to be done, frequencies, annual labor hours, and assumptions made to arrive at these planned labor hours. The Offeror shall show a breakout of the labor category and associated hours, as well as identify and quantify any materials and equipment needed to meet the requirements of each section of the Maintenance PWS.

L.3.2.2.2 The Offeror shall provide workforce skillsets and credentials required of Contractor personnel supporting and performing work to meet the requirements of the Maintenance PWS, e.g., licenses, certifications, etc. The Offeror shall identify whether each skillset will include dedicated on-site employees, subcontractors, or other arrangements, and shall describe the availability, location, and degree each skillset is allocated to each section of the Maintenance PWS. The Offeror shall identify predominant skillsets needed to support and perform the requirements within each section of the Maintenance PWS.

L.3.2.2.3 The Offeror’s proposal shall include innovative processes, as applicable.

Innovation is defined as providing efficiencies in cost, schedule, and/or quality while still meeting all requirements of the Maintenance PWS.

L.3.3 FACTOR 2.2: DEMIL

L.3.3.1 The Offeror shall submit a detailed Demil Plan for each of the four MIDAS families in the MGQ, covering Demil, treatment, and disposal operations. The plan for each MIDAS family shall not exceed 10 pages for each MIDAS family in the MGQ for a total of 40 pages.

The Minimum Guaranteed Quantity (MGQ) includes:

i. DODIC: D561/D562 MIDAS: HIIM Nomenclature: PROJ, 155MM HE APERS M449 Short Tons: 1,000

ii. DODIC: E890/E891/E850 MIDAS: HICC Nomenclature: DISP & BOMB, ACFT CBU 87 Short Tons: 1,000

iii. DODIC: Various MIDAS: SAO Nomenclature: Small Arms (5.56mm and 7.62mm) Short Tons: 50

iv. DODIC: Various MIDAS: HBD Nomenclature: General Purpose Bombs Short Tons:

L.3.3.2 Technical Approach: Each Demil Plan shall be a stand-alone description detailing how the Offeror will accomplish Demil, treatment, and disposal, including facilitation, permitting, equipment, personnel, critical operations, waste streams, and risk management. Clearly mark each section with the applicable MIDAS family.

L.3.3.2.1 Demil Rate: Provide a projected monthly Demil rate demonstrating the Offeror’s capacity to efficiently demil the MGQ.

L.3.3.2.2. Subcontractors: Identify all major/key subcontractors providing critical Demil services (those involving energetic materials, sensitive components, or hazardous waste).

L.3.3.2.3 Waste Management: Detail a plan for anticipated residual and unsalvageable material, including identification of all waste streams for each MIDAS family.

L.3.3.2.4 Open Burn/Open Detonation (OB/OD): If OB/OD is required for any MIDAS family, provide a specific plan detailing experience, knowledge, capabilities, and key personnel/positions.

L.3.3.2.5 Quality Management System (QMS): Describe the Offeror’s approach to meeting quality requirements, including identification of the QMS to be used. Specify whether or not it is certified or equivalent with Industry Standards, such as ISO 9001, or equivalent system acceptable to the Government. The Offeror shall describe its system in sufficient detail to determine its suitability for use in performing the resultant contract, particularly if it is an equivalent system. If the Offeror does not have a QMS in place at the time of contract award or is planning on updating from a previous version of the QMS standard, a Quality Assurance Project Plan (QAPP) with a Plan of Action and Milestones (PoAM) shall be submitted. The Offeror shall provide proof of certification, if any.

L.3.3.6 Demil Management:

L.3.3.6.1 Organizational Structure: Organizational Structure: Describe the organizational structure, disciplines, responsibilities, experience, and expertise for accomplishing the requirements. Clearly define the relationship between the program and higher-level management, reporting responsibilities, lines of authority, communication processes with the Government team (ACO and QAS Ammunition Surveillance Chief of Demil), and the relationship with subcontractors. Identify the Demil Manager and describe their duties.

L.3.3.6.2 Risk Management Plan (RMP): Include an RMP identifying programmatic risks (cost, schedule, technical), mitigation strategies, and a continuous review process.

Describe how risks will be identified, mitigated, and managed, including an incident response plan. It shall include what the Offeror considers to be its initial significant risk areas and the Offeror's initial plans for mitigating those risks.

L.3.4 FACTOR 2.3: INNOVATION/BUSINESS DEVELOPMENT

L.3.4.1 This Factor shall be limited to 25 slides and a one-hour oral presentation. The Offeror shall submit a detailed marketing and business development plan for HWAD that incorporates innovative strategies to revitalize the site, attracts new businesses, and drives down costs. The plan must include the following:

L.3.4.1.1 A Target Market Analysis and justification used to identify specific industries and businesses best suited for HWAD.

L.3.4.1.2 A Value Proposition that will be used to attract target industries to HWAD.

L.3.4.1.3 A description of the market strategies to be used by the Offeror to get the attention of the target markets. The contractor shall detail proposed marketing channels, budget allocation, and key performance indicators. The Contractor must present this from the perspective of a potential investor, not simply a list of features.

L.3.4.1.4 A description of how the Offeror plans to differentiate HWAD from other relocations sites.

L.3.4.1.5 A Sustainability Plan to explain how the Offer will ensure the marketing plan continues to contribute to sustainable development strategies at HWAD.

L.3.4.2 Implementation & Cost Reduction Strategies (Integrated within Marketing and Business Development Plan) L3.4.2.1. The Offeror’s Marketing and Business Development Plan shall describe cost reduction strategies and implementation plans. The Offeror must provide detailed approaches in the plan for following elements:

L3.4.2.1. Commercial Facility Utilization L3.4.2.2. Small Business Opportunities L3.4.2.3. Workforce Development L3.4.2.4. Innovative Business Practices L3.4.2.5. Market Responsiveness L3.4.2.6. Government Cost Reduction L3.4.2.7. Product/Service Cost Reduction L3.4.2.8. Private Investment Leveraging L3.4.2.9. Collaborative Partnerships L3.4.2.10. Asset Disposal Mitigation

L.3.5 FACTOR 1.6 PRICE

L.3.5.1 The Government will evaluate the Attachment 0019-0020 Price Matrix submitted with Phase I documentation in Phase II.

M.1 GENERAL INSTRUCTIONS

M.1.1 The Government will review the Offeror's proposal for compliance with Section L.

Any deviations or non-compliances discovered in the compliance review may results in the proposal being rejected. Any proposal information that does not comply with Section

L requirements (e.g., extra pages or non-complaint text) will be removed or redacted, as appropriate, and will not be evaluated.

M.1.2 The Government reserves the right to make no award if it is in the best interest of the Government. The Government reserves the right to not make an award at a price premium that it considers disproportionate to the benefits associated with the evaluated superiority of one proposal over another. The Government also reserves the right to make no award should no proposal prove to be Acceptable or better based on the criteria set forth in the Solicitation.

M.1.3 The Government will evaluate each proposal strictly in accordance with its content and will not assume that performance will include areas not specified in the Offeror's proposal.

M.1.4 The Offeror's proposal should contain its best terms. The Government intends to evaluate proposals and award a contract after conducting discussions; however, the Government reserves the right to award without conducting discussions if it is determined to be in the Government's best interest. Discussions will only be held with Offerors whose proposals are within the competitive range. If the Procuring Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Procuring Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

M.1.5 An Offeror’s submittal of unsubstantiated and/or misleading claims, for even a single Technical Experience evaluation criterion, may result in the Government determining that the Offeror’s proposed Self-Rated Score is disingenuous and/or artificially inflated. This disingenuous or artificially inflated score may result in the Government determining the Offerors proposal to be disqualified and not awardable.

The Government may unilaterally downward adjust the Offeror’s score, potentially down to zero points.

M.1.6 The Government will evaluate proposals using a two-phase approach. In the first phase, the Government will validate the Self-Rated Scores to determine a Validated- Rated Score using the Offeror’s Self-Scoring Matrix, Work Samples, and Project References. If the Validated-Rated Score, is above the minimum threshold of 63,000 out of 85,000 for Factors 1.1-1.4, the Government will notify the Offeror that they shall submit the information requested in Section L for Factors 2.1-2.3 no later than 0900 central 20 days after notification. If the Validated-Rated Score, is below the minimum threshold of 63,000 for Factors 1.1-1.4, the Government will notify the Offeror that their proposal will not be given further consideration, and they will be removed from the competition. In the second phase, the Government will evaluate Offeror’s Factors 2.1-

2.3 in accordance with Section M. The Government will conduct a best value trade-off evaluation with Factors 2.1-2.3 and price in accordance with the processes outlined in

Section M.3. The Government intends to award after discussions with Offerors who qualify to participate in Phase II. The Government reserves the right to award without discussions if it is in the best interest of the Government. Award will be made to the Offeror whose proposal represents the best value to the Government.

M.2 PHASE I

M.2.1 PHASE I INSTRUCTIONS

M.2.1.1 The Government will perform a compliance check for all submitted information required to be considered eligible for award. Non-compliant proposals are proposals that are inconsistent with Section L. Non-compliant proposals may not be further evaluated. Only Offerors whose proposals are determined to be compliant will move into the evaluation process.

M.2.1.2 The Government will validate the Self-Rated Scores of each Factor. To do this, the Government will use the Self-Scoring Matrix and Work Samples with Project References provided by the Offeror. If the Government is unable to find the substantiating information within the referenced page, paragraph, table, etc., the Government will not search further for the substantiating information. If the Government is unable to validate that Offeror’s Self-Rated Score based on the Work Samples provided, the Government will unilaterally downward adjust the Offeror’s Self-Rated Score, potentially down to zero points. The Government will only adjust the Offeror’s Self-Rated Score downward, not upward. Such adjustments are within the sole discretion of the Government and are based upon the substantiation of the Self-Rated Score provided by the Offeror. If the Government downward adjusts the Offeror’s Self- Rated Score as a result of the validation process and that Offeror no longer meets the minimum score, then the Government will determine the Offeror’s proposal not eligible for Phase II.

M.2.1.3 The total possible points on the Phase I Self-Scoring Matrix is 84,000. Offerors must have a Phase I score of no less than 63,000 to be included in the Phase II evaluation.

M.2.2 FACTOR 1.1 MAINTENANCE

M.2.2.1 The Government will evaluate the Offeror’s Maintenance self-rated scores in accordance with Section L requirements.

M.2.3…