HWAD Industry Day 2 Slides.pdf

Version 1 As of 28 April 2025

Bridget Kramer, John Fotos, Ashley Korves, and Caitlyn Smith

Army Contracting Command – Rock Island

UNCLASSIFIED

UNCLASSIFIED

Hawthorne Army Depot Industry Day #2

Army Contracting Command Personnel

Bridget Kramer, Branch Chief

John Fotos, Contracting Officer

Ashley Korves, Contract Specialist

Caitlyn Smith, Contract Specialist

Questions Additional questions can be submitted to the ACC-RI points of contact below by 15 May 2025

• John Fotos at john.g.fotos.civ@army.mil

• Ashley Korves at ashley.m.korves.civ@army.mil

• Caitlyn Smith at caitlyn.l.smith3.civ@army.mil

• All questions submitted in spreadsheet with reference to specific RFP/PWS section All questions and answers will be posted to SAM Questions containing proprietary information must be clearly marked

Industry Day Purpose To ensure synergy between U.S. Government Team

(JMC/ACC-RI) and Industry Representatives To provide an opportunity for the U.S. Government to:

• Present an Overview of Hawthorne Army Depot (HWAD) and gain a better understanding of Industry challenges/concerns

• Provide updates to Industry on upcoming HWAD acquisition

• Solicit feedback from Industry and incorporate Industry comments into the Request for Proposal (RFP) development process

• Provide the opportunity for one-on-one sessions with Industry to ask questions and give feedback to the U.S.

Government

• Provide an opportunity for all parties to come together and discuss teaming/subcontracting opportunities

Industry Day Purpose Industry Day is for information and planning purposes only This does not constitute a formal solicitation or a request for proposal and is not to be construed as a commitment by the Government in any way The U.S. Government does not intend to award a contract based on this Industry Day or otherwise pay respondents for participation in this event Should an RFP be issued, any information contained within the RFP supersedes this Industry Day

Agenda 07 May 2025

• 0830-1130 RFP Overview

• 1130-1230 Lunch

• 1230-1730 Onsite One-on-Ones

08 May 2025

• 1000-1415 - Virtual One-on-Ones

Tentative Acquisition Milestones Issue Draft RFP – 25 March 2025

Industry Day #2 – 30 April 2025 and 07-08 May 2025

Issue Solicitation – 29 August 2025

Proposals Due – 28 October 2025

Open Discussions – 11 December 2025

Award – 25 May 2026

Review of Draft RFP

RFP – Section A: Solicitation/Contract Form Executive Summary – provides synopsis of important information and relevant features of the solicitation

Summary starts on page 2 of the solicitation

If any information in Section A contradicts another section of the RFP, the other section supersedes Section A

NAICS 561210

Full and open competition for the operation, maintenance, and modernization of HWAD Intent is to award a Firm-Fixed Price (FFP)

Indefinite Delivery Indefinite Quantity (IDIQ) Contract

• Five-year base period

• Five-year option exercised at award

• Additional two five-year options

Base period and all option periods will each contain five one-year ordering periods.

Operating Contractor will require a Secret Facility

Security Clearance It is the Offeror’s responsibility to include the impact of Nevada’s Possessory Use Tax in its proposal

Current operating Contractor will encumber and maintain through 29 December 2026

• Transition negotiated in accordance with (IAW)

Attachment 0017 – PWS 17 Transition

• Successful Offeror will assume operational control at

0000 Pacific Standard Time on 30 December 2026 Government intends to provide a 180-day transition Offerors shall demonstrate they meet responsibility standards in Federal Acquisition Regulation (FAR) 9.104

• Government reserves right to conduct pre-award surveys

Offeror’s proposal shall be valid for at least 180 days

Each proposal will be evaluated separately using

Best Value Subjective Tradeoff procedures IAW

FAR 15.101-1

Government intends to award after conducting discussions

• Reserves right to award without discussions if in the Government’s best interest All clauses and Contract Data Requirement Lists

(CDRLs) shall be flowed down to all major/key subcontractors, suppliers, and vendors Successful proposal may be incorporated in whole or in part

• At discretion of Government

Offerors shall submit written Property

Management Plan IAW FAR 52.245-1(b) to be reviewed IAW FAR 9.104-1(e) Other than small businesses only

• Offerors shall submit written Small Business Subcontracting Plan IAW FAR 19.7 and FAR 52.219-9 to be reviewed when apparent awardee is determined

Government Furnished Property (GFP) list will be provided with RFP

• GFP is provided on as-is basis

• Any repairs, replacements, and/or refurbishments shall be at Contractor’s expense Maximum quantities are represented by upper limits shown on Attachment 0018 Price Matrix

Successful Offeror shall be required to assume any Armament, Retooling, and Manufacturing Support (ARMS) agreements in existence after 30 December 2026

• Attachment 0016 – PWS 16 ARMS Housing maintenance shall be IAW Attachment

0006 - PWS 6 Housing and Army Regulations

• Current rental rates, established by the Corps of

Engineers, will be provided in the Virtual Technical Library on SAM

Contract awarded will be subject to the Service Contract Act

• Employees must be paid wages and fringe benefits not less than agreed to in Collective Bargaining Agreements

All proposal communications shall be made to:

• John Fotos at john.g.fotos.civ@army.mil

• Ashley Korves at ashley.m.korves.civ@army.mil

• Caitlyn Smith at caitlyn.l.smith3.civ@army.mil

Submit notice of intent to propose by noon Central on 22 September 2025 with Offeror’s company name and point of contact information

• Government will reply with a pseudonym assignment to be used in factors 1-4 of proposal

All questions regarding solicitation shall be submitted by noon Central on 22 September 2025

• Questions submitted in spreadsheet

• Questions and responses posted on SAM

Information and Amendments posted on SAM

Proposals due by noon Central on 28 October 2025

Proposals shall be submitted via the Solicitation Module of PIEE (https://wawf.eb.mil/)

• Vendors will need to self-register for a PIEE account

• New User and Existing User Instructions are posted in SAM https://wawf.eb.mil/

Performance Work Statements (PWSs):

• Supply Depot Operations

• Demilitarization

• Maintenance

• Government Staff Support

• Installation Security Antiterrorism

• Housing

• Government Property

• Safety

• Occupational Health Clinic/Industrial Hygiene

• Fire and Emergency Services

• Environmental

• Information Technology

• Naval Undersea Warfare Center (NUWC) Tenant Support

• Defense Logistics Agency (DLA) Tenant Support

• Utilities and Energy

• Armament, Retooling, and Manufacturing Support (ARMS)

• Transition

Tentative Minimum Guaranteed Quantity (MGQ)

RFP – Section B: List of Services FFP CLINs for each PWS (except ARMS)

• All 20 years FFP Matrix for SDO (Storage, Issues, and Receipts) and Demil

• All 20 years

• Quantity ranges

Cost-Reimbursable CLINs for Administrative Contracting Officer (ACO) and Quality Assurance Specialist Ammunition Surveillance (QASAS) support

• Surrogate not to exceed values provided Not separately priced CLINs for ARMS, CDRLs, and

Contract Manpower Reporting

RFP – Section C: Statement of Work Encourage Innovation

• Introduce cost-saving efficiencies

• Requires little to no upfront investment from the

Government Program Management Reviews (PMR)

• Semi-annual PMRs

• Agenda and briefing charts

Teleconferences Depot Shutdown Facility Security Clearance Requirement Notification of Reduction in Force or Furlough Contractor Manpower Reporting

RFP – Section C: Statement of Work Technical Data Packages (TDPs)

• Unrestricted TDPs

• SAM – solicitation

• Under W519TC-25-S-HWAD for draft

• Under W519TC-25-R-A005 for final

• Restricted TDPs

• SAM – Virtual Technical Library under W519TC-25-V-HWAD

• Registration with the U.S./Canada Joint Certification

Program (JCP) and active DD 2345 Military Critical Technical Data Agreement

• Virtual Technical Library Use and Non-Disclosure Agreement

• Further dissemination and document destruction

RFP – Sections E & F Section E: Inspection and Acceptance

• Service inspection clauses

• Specific inspection and acceptance information

Section F: Deliveries or Performance

• Delivery and performance clauses

RFP – Section G: Contract Administration Data Defense Federal Acquisition Regulation

Supplement (DFARS) 252.232-7006 – Wide Area Workflow Payment Instructions

• For electronic processing of receipt/acceptance documents and payments

Contractor will input invoices in WAWF for approval for payment

If required, the Contractor must attach supporting documentation to the WAWF invoice in order to be paid

RFP – Section H: Special Contract Requirements Ownership of Personal Property

• FAR 52.245-1 Government Property

• PWS 7 Government Property

• Government ownership of all Government Furnished

Property (GFP), modifications to GFP, and Contractor Acquired Property (CAP)

• Includes plant equipment, personal property, special tooling, and test equipment

• GFP and CAP shall not be removed from the HWAD property without permission of the Procuring Contracting Officer

• Property maintained in accordance with PWS 7 Government Property and PWS 3 Maintenance

Technical Data Rights

• Government Rights to All Technical Data

• Required or used for Demil at HWAD

• Operate and maintain HWAD

• Performance of prime and third-party contracts

• Government Rights to All Intellectual Property

• Regardless of source

• Non-Commercial Software and Software Applications

• System design and architecture, program source code, interfaces, and system/user documentation

• Commercial Software and Software Applications

• Features of tailoring necessary for implementation/ functionality

• Necessary to enable successor to continue use, maintain, or modify systems

• Delivered to Government yearly and as requested

Depot Commander’s or Commander’s

Representative’s Authority

• Authority to stop operations or practices

• Shutdown prior to elimination of danger

• Immediate shutdown if imminent hazard to life or property that threatens mission of Government Congressional Visits

• Approved by Commander or Commander’s Representative

Collective Bargaining Agreements (CBAs)

• Contractor provide CBAs annually and when requested

• Includes work schedules, workload projections, and employment/layoff projections

Pre-Existing Conditions

• Government responsible for pre-existing conditions at HWAD

• Contractor responsible for own acts and omissions

• Contractor responsible for acts and omissions of its subcontractors Contractor Responsibility for Safety

• DFARS 252.223-7002 Safety Precautions for Ammunition and Explosives

• All other applicable safety requirements

• Government does not direct or control

• Government has right to surveillance of operations and ensures remedies for violations

Third-Party Property Use

• Requests approved by Procuring Contracting Officer

• Contractor shall procure all necessary permits and licenses

• Contractor shall obey and abide by all applicable laws, regulations, and ordinances; rules; and other public authorities

• Contractor shall provide information required to apply for or maintain additional permits

Contractor Performance Information

• Contractors Performance Assessment Reporting

System (CPARS)

• Ratings: exceptional, very good, satisfactory, marginal, unsatisfactory

• FAR 42.15 and Army Federal Acquisition Regulation

Supplement (AFARS) 5142.1503

Property Management

• FAR 52.245-1(b) Contractor Internal Controls to Manage Government Property

• Offeror’s Provide Written Plan

• Desired outcomes in FAR 52.245-1(f)(1)

• Contractor plans and systems

• Written plan reviewed IAW FAR 9.104-1(e)

• Ability to satisfy outcomes in FAR 52.245-1(f)(1)

• Net-centric electronic approach to GFP traceability

• Contractor establish and maintain procedures to assess property management system

• Significant findings provided to property administrator

• Submission of contractor’s property management system 30 days prior to operational control

Order Placement Procedures

• Orders stand alone except for pricing

• Storage, receipt, and issues are considered cumulative

• Prices are determined prior to start of ordering period based on workload estimates

• Unit price based on award, regardless of period of performance

• Procuring Contracting Officer can award items under FFP matrix via unilateral modification

• Requirements outside FFP matrix issued via RFP

• Construction clauses included, if applicable to requirement

RFP – Section I: Solicitation Provisions and Contract Clauses Provisions and clauses not included in other RFP sections

Ensure any provisions or clauses with fill-ins are completed before proposal submission

Put N/A if the fill-in does not apply

Do not leave fill-ins blank

RFP – Section J: List of Attachments Attachment 0001 – PWS 1 Supply Depot Operations Attachment 0002 – PWS 2 Demilitarization Attachment 0003 – PWS 3 Maintenance Attachment 0004 – PWS 4 Government Staff

Support Attachment 0005 – PWS 5 Installation Security

Antiterrorism Attachment 0006 – PWS 6 Housing Attachment 0007 – PWS 7 Government Property Attachment 0008 – PWS 8 Safety Attachment 0009 – PWS 9 Occupational Health

Clinic/Industrial Hygiene Attachment 0010 – PWS 10 Fire and Emergency

Services

RFP – Section J: List of Attachments Attachment 0011 – PWS 11 Environmental Attachment 0012 – PWS 12 Information Technology Attachment 0013 – PWS 13 NUWC Tenant Support Attachment 0014 – PWS 14 DLA Tenant Support Attachment 0015 – PWS 15 Utilities and Energy Attachment 0016 – PWS 16 ARMS Attachment 0017 – PWS 17 Transition Attachment 0018 and 0019 – Price Matrix Attachment 0020 – Past Performance Questionnaire Attachment 0021 – Small Business Participation Plan Exhibit A – CDRLs

RFP – Section K: Representations, Certifications, and Other Statements of Offerors Offerors shall complete all clause fill-ins - including the following in Section K:

• FAR 52.204-8

• FAR 52.204-24

• FAR 52.204-29

• FAR 52.209-7

• FAR 52.209-13

• FAR 52.229-11

• DFARS 252.204-7007

• DFARS 252.204-7017

• DFARS 252.239-7009

There are additional clauses that require fill-ins throughout this RFP - please ensure all are completed If a clause or statement does not apply, state N/A

RFP – Section L: Instructions, Conditions, and Notices to Offerors General Instructions

• FAR 52.215-1 Alt I Instructions to Offerors – Discussions

• Offerors do not need to address every PWS

• Offerors will be required to perform every PWS

• Electronic submission via PIEE Solicitation Module

• Errors/Omissions

• Best Value Trade-Off Approach - Order of Importance

• Maintenance

• SDO, Demil, and Business Development/ARMS

• Past Performance and Price

• Small Business

• All non-price Factors, when combined, are significantly more important than price and Notices to Offerors General Instructions

• Factors

• 1: Maintenance

• 2: SDO

• 3: Demil

• 4: Business Development/ARMS

• 5: Past Performance

• 6: Price

• 7: Small Business

• 8: Contractual Documents

• Proposal Communication

• John Fotos at john.g.fotos.civ@army.mil

• Ashley Korves at ashley.m.korves.civ@army.mil

• Caitlyn Smith at caitlyn.l.smith3.civ@army.mil and Notices to Offerors Proposal Structure and Format

• PDF or MS Word

• Exceptions – price matrix in Excel (no macros) and IMS in

MS Project

• Page size and font requirements

• 8.5 x 11 inches and 12-point Arial font

• Graphs, charts, tables, and diagrams: 8.5 x 14 inches or

11 x 17 inches and 8-point Arial Narrow font

• All pages numbered with one-inch margin

• Each Factor may contain

• Table of contents

• Cross reference matrix

• Index

• Acronym list

• No pricing information shall be included in any factor except Factor 6: Pricing and Notices to Offerors Proposal Structure and Format

• Page Limitations Cover Letter – 2 pages

• Factor 1: Maintenance – 25 pages

• Factor 2: SDO – 25 pages

• Factor 3: Demil – 50 pages for Overall Demil

Description and 50 pages for Demil Plan for MGQ

• Factor 4: Business Development/ARMS – 25 pages

• Factor 5: Past Performance – 5 pages per reference

• CPARS does not count toward page limit

• Factor 7: Small Business – 10 pages

• Small Business Participation Plan and ISRs/ISSs do not count toward page limit

• Offeror Pseudonyms

• Successful Offeror’s proposal incorporated into contract, in whole or in part, at discretion of the Government at time of award and Notices to Offerors Proposal Structure and Format

• FAR 15.208 – Late Proposals

• Prices valid for 180 calendar days from receipt of

Offers

• Proposals shall provide sufficient details and be clear, concise, organized, and complete

• Deficiencies may be cause for elimination

• Unsupported promises are not sufficient

• Proprietary information shall be clearly marked

• Government presumes proposal represents

Offeror’s best effort and Notices to Offerors Proposal Structure and Format - Oral Presentations

• Seeking feedback regarding requirements and factors

• Slides

• 12-point Arial font

• Maximum 10 bullets per slide

• Black and white or color

• Graphics permitted

• Sequentially numbered

• Embedded video requirements

• Key factual information: dates, quantities, product numbers and Notices to Offerors Proposal Structure and Format - Oral Presentations

• Government caucus after presentations

• Clarification questions provided in writing

• Verbal and written response to address questions

• Not discussions

• Recorded by Government

• Key personnel conduct presentations

• Subcontractors

• Presenters listed on title slide

• Non-presenters

• Inconsistencies addressed during clarifications

• Scheduled by PCO at RIA

• Conference room with electronic projection

• No reimbursement for cost associated with oral presentations and Notices to Offerors Factor 1: Maintenance

• Overall approach to Maintenance PWS

• Process of scheduling

• Prioritization of Maintenance needs

• Not an overall Maintenance Plan

• Detailed Maintenance Plan for Dock 3, 117-6, and Building 3 IAW Maintenance PWS

• Work needed, annual labor hours, and assumptions

• Breakout of labor category and hours

• Required materials and equipment

• Required workforce skillsets and credentials and Notices to Offerors Factor 2: SDO

• Detailed SDO Plan

• Meet requirements in SDO PWS

• Achieve, maintain, and sustain technical abilities for

Ammunition, Arms, and Explosives (AA&E);

Industrial Plant Equipment, and other Government-owned Items

• Storage Operations

• Issues and Receipt of Materials

• Transportation

• Accountability/Reporting

• Comply with regulations

• Maximize storage space

• Mitigate safety and security risks

• SDO efficiencies and Notices to Offerors Factor 3: Demil - Overall Demil Description and Notices to Offerors Factor 3: Demil - Overall Demil Description

• All 17 MIDAS Families

• Overall Technical Approach

• Facilities, equipment, and personnel

• Permitting and critical operations

• Waste streams and risk management

• Quality Management Systems

• Major subcontractors

• Demil Safety

• Safety Site Plan (SSP)

• Key safety personnel

• AA&E-related training

• Demil Environmental

• Meet regulations

• Manage waste streams

• Required permits/licenses

• Employee training and Notices to Offerors Factor 3: Demil - Overall Demil Description

• Demil Security

• Physical security

• Accountability

• Security expertise

• Demil Management

• Organizational structure, including role in IMP/IMS

• Reporting responsibilities

• Major subcontractor and supplier roles

• Process for communication with Government team

• Demil Manager

• Risk Management Plan

• Programmatic risks are addressed

• Mitigation strategies

• Overall risk identification, mitigation, and management

• Initial significant risk and mitigation and Notices to Offerors Factor 3: Demil – Demil Plans for Minimum

Guaranteed Quantity (MGQ)

• Four MIDAS Families and Notices to Offerors Factor 3: Demil – Demil Plans for MGQ

• Technical Approach

• Demil, treatment, and disposal

• Facilities, permitting, equipment, personnel, critical operations, waste streams, and risk management

• Monthly Demil rate

• Major subcontractors

• Plan for residual/unsalvageable material

• Quality Management System (QMS) or Quality Assurance

Project Plan (QAPP) and Plan of Action and Milestones (PoAM)

• Integrated Master Plan (IMP) for management approach with details for planning, establishing, and implementing

• Integrated Master Schedule (IMS) with milestones/events described in IMP, demonstrate interdependence, and include major subcontractor schedules and Notices to Offerors Factor 3: Demil – Demil Plans for MGQ

• Demil Safety

• SSP

• Key safety personnel

• AA&E-related training

• Demil Environmental

• Meet regulations

• Manage waste streams

• Required permits/licenses

• Employee training

• Demil Security

• Physical security

• Accountability

• Security expertise and Notices to Offerors Factor 3: Demil – Demil Plans for MGQ

• Demil Management

• Feasibility of schedule and plan as outlined in IMS and IMP for MGQ

• Organizational structure

• Reporting responsibilities

• Major subcontractor and supplier roles

• Process for communication with Government team

• Demil Manager

• Risk Management Plan

• Programmatic risks are addressed

• Mitigation strategies

• Overall risk identification, mitigation, and management

• Initial significant risk and mitigation and Notices to Offerors Factor 4: Business Development/ARMS

• Encourage commercial use

• Increase small business opportunities

• Maintain adequate local work force

• Encourage innovative business practices

• Support forces of free market competition

• Reduce/eliminate cost of Government ownership

• Reduce cost of products/services provided

• Leverage private investment

• Foster development strategies and investment in

HWAD

• Reduce/eliminate cost of asset disposal if property is declared excess and Notices to Offerors Factor 5: Past Performance

• Section A: Contract References and Performance Narratives

• No more than five Recent and Relevant contracts

• Ability to meet all requirements of all PWSs

• Past Performance Questionnaire (Attachment 0020)

• Offeror completes section I

• Reference completes section III and sends to Government

• Section B: Adverse Contract Performance

• Recent and Relevant contracts with performance issues

• Any Recent and Relevant contracts terminated for default or cause

• If none, state no adverse past performance

• Section C: Parent or Affiliated Company

• If used, explain resources the parent or affiliated company will provide that will impact Offeror’s performance and Notices to Offerors Factor 5: Past Performance

• Section D: Joint Ventures (JV)

• If JV, Recent and Relevant past performance for JV

• If none, Recent and Relevant past performance for one or more of the entities of the JV

• Section E: Major Subcontractors

• Outline of how requirements will be assigned within Corporate entity and among major subcontractors

• Limited to three Recent and Relevant contracts where Offeror performed as prime or first tier subcontractor

• Major subcontractor must include written consent

• Section F: Safety

• Accident data for all Recent and Relevant contracts from OSHA 300 log

• Corrective actions and results of corrective actions and Notices to Offerors Factor 6: Price

• Complete Excel Price Matrix in Attachments 0018-

• Firm-fixed prices in U.S. Dollars and Cents

• Optional addendum to explain any assumptions

• Required information is highlighted in blue

• Additional breakdown of labor categories, full time equivalents, total hours, and labor rates for prime and subcontractors for all Ordering Periods for use in possible CBA increases is required

• Surrogate not to exceed amounts for cost-reimbursable CLINs 0017 (QASAS Support) and 0018 (ACO Support)

• MGQ not included in total evaluated price and Notices to Offerors Factor 7: Small Business

• Small business participation

• Other than small business under NAICS 561210 only

• Proposed Small Business Participation Plan

• Commitment to small business

• Proposed small business participation

• Maximum small business opportunities (total contract value)

• Commitment to small business

• Established procedures for timely payments to small business subcontractors for past three years

• If none, state not required in any Recent contracts

• Three Individual Subcontracting Reports (ISRs) for contracts with subcontracting plans within the past three years

• Three Summary Subcontract Reports (SSRs) and associated Commercial Subcontract Plan if commercial Subcontracting Plans were used and Notices to Offerors Factor 8: Contractual Documents

• Section A – Standard Form (SF) 33: Solicitation, Offer, and Award

• Section A – SF 30: Amendment of Solicitation (if issued)

• Section K – Representations, Certifications, and Other Statements of Offerors

• Small Business Subcontracting Plan

• Property Management Plan

• Clause fill-ins for Section K

• Clause fill-ins for all other solicitation sections

• Small Business Size Standard Certification (if applicable)

• Joint Venture or Partnership Agreement (if applicable)

RFP – Section M: Evaluation Factors for Award Basis for Award

• Proposals evaluated for compliance with Section L

• Deviations/Non-compliances may result in rejection

• Best overall proposal – one award to one Offeror

• Award may not be made to lowest priced Offeror

• Government reserves the right to award to a higher priced Offeror, if the best value to the Government

• Government reserves the right to make no award

• Offeror must receive rating of no less than

Acceptable for Maintenance, SDO, Demil, Business Development/ARMS, and Small Business

• Offeror must receive rating of no less than Neutral for Past Performance

• Proposal shall contain best terms – Government intends to conduct discussions, but reserves right to award without discussions

Factors to be Evaluated

• Factor 1: Maintenance

• Factor 2: SDO

• Factor 3: Demil

• Factor 4: Business Development/ARMS

• Factor 5: Past Performance

• Factor 6: Price

• Factor 7: Small Business

• Factor 8: Contractual Documents

• Order of Importance

• Maintenance Factor

• SDO, Demil, and Business Development/ARMS Factors

• Past Performance and Price Factors

• Small Business Factor

• All non-price factors, when combined are significantly more important than price

Rating Definitions

• Significant Strength - Aspect of an Offeror's proposal with appreciable merit or will exceed specified performance or capability requirements to the considerable advantage of the Government during contract performance

• Strength - Aspect of an Offeror's proposal with merit or will exceed specified performance or capability requirements to the advantage of the Government during contract performance

• Weakness - Flaw in the proposal that increases the risk of unsuccessful contract performance

• Significant Weakness - Flaw that appreciably increases the risk of unsuccessful contract performance

Rating Definitions

• Deficiency - Material failure of a proposal to meet a

Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level

• Uncertainty - Any aspect of a non-cost/price Factor proposal for which the intent of the offer is unclear

• Adverse Past Performance - Past performance information that supports a less than satisfactory rating on any evaluation

• Adverse past performance that must be addressed with Offerors includes unfavorable comments received from past performance questionnaires or interviews that have not been finalized within a formal rating system

Evaluation Approach – Maintenance, SDO, Demil, Business Development/ARMS, Small Business

• Rating and narrative evaluation

• Assessment of significant strengths, strengths, weaknesses, significant weaknesses, and deficiencies

• Evaluations will not assign separate risk ratings

• Ratings include an assessment of technical risk

• Weaknesses

• Potential for disruption of schedule

• Degradation of performance

• Need for increased Government oversite

• Likelihood of unsuccessful contract performance and Business Development/ARMS

• Ratings

• Blue - Outstanding: Proposal demonstrates an exceptional approach and understanding of the requirements, contains multiple strengths and/or at least one significant strength, and risk of unsuccessful performance is low

• Purple - Good: Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength or significant strength, and risk of unsuccessful performance is low to moderate

• Green - Acceptable: Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate and Business Development/ARMS

• Ratings

• Yellow - Marginal: Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high

• Red - Unacceptable: Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptably high

• Proposal is not awardable

Factor 1: Maintenance

• Overall approach to Maintenance PWS

• Description of process and steps

• Process for identification of maintenance needed

• Effective operation and minimizing downtime

• Detailed Maintenance Plan for Dock 3, 117-6, and Building 3

• Meet requirements of Maintenance PWS

• Adequacy and feasibility of narrative

• Confirm understanding of scope and level of effort

• Understanding of skillset and credentials needed for

Maintenance PWS

• Needed skillsets to support and perform requirements

Factor 2: SDO

• Degree of capability to achieve, maintain, and sustain SDO that are regulatory compliant, maximize storage space, and mitigate safety and security risks

• Commitment to work with Government on efficiencies

• Demonstrated technical knowledge and abilities for handling AA&E

• Storage: Process of determining building selection

• Issues and Receipts: Process for incoming and outgoing material and what generates the need for both

• Transportation: Process of scheduling carriers, coordination with destination, prepping shipments, and meeting delivery dates

• Accountability/Reporting: Process and importance of record keeping, incident reporting, chain of command, chain of custody, and accountability

Factor 3: Demil – Overall Demil Description

• Overall Technical Approach

• Technical expertise in Demil and disposal process

• In-depth understanding of critical operations and support requirements for accountability

• Plan for disposal of residual and/or unsalvageable material with identification of waste streams

• Understanding of critical operations and support requirements

• Timely integration of subcontractors

• Demil Safety

• Compliance with safety requirements

• Safety requirement personnel, duties, and responsibilities

• Understanding of AA&E-related training

• Demil Environmental

• Compliance with environmental requirements

• Approach for management of hazardous and non-hazardous waste streams

• Including treatment, storage, and/or disposal

• Evidence that environmental permits/licenses and facilities are in place

• Understanding environmental-related training

• Demil Security

• Knowledge of security requirements

• Compliance with all regulations for storage, accountability, Demil areas

• Security or other related expertise in Demil operations

• Demil Management

• Effectiveness of overall management approach to plan, establish, and implement all areas of Demil

• Capability to manage subcontractors, identify technical and quality production requirements, evaluate performance of program, and support development and effective execution of IMP and IMS

• Encourage coordination and communication within organizational structure to facilitate reporting and accountability

• Demil Manager’s availability to higher-level management and authority to accomplish tasks

• RMP for understanding of potential risk events, likelihood of occurrence, and consequences

• Identifies Risk Management tools and resources

• Including initial significant risk areas and how they will be mitigated

Factor 3: Demil – Demil Plans for MGQ

• Overall Technical Approach

• Understanding of critical operations and support requirements

• In-depth understanding of critical operations and support requirements for accountability

• Ability to achieve monthly Demil rate needed to meet

IMP/IMS

• Timely integration of subcontractors

• Plan for disposal of residual and/or unsalvageable material with identification of waste streams

• Quality inspection requirements and addresses quality requirements in QMS or QAAP and PoAM

• IMP and IMS are complete, comprehensive, consistent, and executable

• Demil Safety

• Compliance with safety requirements

• Safety requirement personnel, duties, and responsibilities

• Understanding of AA&E-related training

• Demil Environmental

• Compliance with environmental requirements

• Approach for management of hazardous and non-hazardous waste streams

• Including treatment, storage, and/or disposal

• Evidence that environmental permits/licenses and facilities are in place

• Understanding environmental-related training

• Demil Security

• Knowledge of security requirements

• Compliance with all regulations for storage, accountability, Demil areas

• Security or other related expertise in Demil operations

• Demil Management

• IMP and IMS are complete, comprehensive, consistent, and executable

• Effectiveness of overall management approach to plan, establish, and implement all areas of MGQ Demil

• Planned tasks, milestones, entrance/exit criteria, interrelationships, and traceability to the IMP, supply plan, and shipping plan

• Capability to manage subcontractors, identify technical and quality production requirements, evaluate performance of program, and support development and effective execution of IMP and IMS

• Demil Management (Continued)

• Encourage coordination and communication within organizational structure to facilitate reporting and accountability

• Demil Manager’s availability to higher-level management and authority to accomplish tasks

• RMP for understanding of potential risk events, likelihood of occurrence, and consequences

• Identifies Risk Management tools and resources

• Including initial significant risk areas and how they will be mitigated

Factor 4: Business Development/ARMS

• Encourage use of facilities for commercial purposes

• Increase small business opportunities to use facilities

• Maintain local work force with necessary skills

• Encourage innovative business practices

• Allow operations to rapidly respond to free market competition

• Reduce/eliminate Government cost of ownership

• Reduce cost of products/services provided

• Leverage private investment through long-term facility use contracts, property management contracts, leases, or other agreements

• Foster cooperation between Department of the Army, property managers, commercial interests, and State/local agencies in implementation of sustainable development strategies and investment

• Reduce/eliminate cost of asset disposal of excess property

Factor 5: Past Performance

• Determine if Recent

• Determine if Recent past performance is Relevant

• Determine confidence assessment rating for Recent and Relevant past performance

• May consider Recency, Relevancy, source, context of information, general trends in performance, and demonstrated corrective actions

• Past performance with greater Relevancy will typically be a stronger predictor of future success and have more influence on the confidence assessment

• May take type of work the Offeror proposes that major subcontractors perform into consideration

• Government reserves the right to consider any Recent and Relevant past performance information discovered up to the time of award

• Includes CPARS ratings and CARs

• Definitions

• Recency - Measure of the elapsed time since the past performance reference occurred

• Recency is generally expressed as a time period during which past performance references are considered Relevant

• Services performed must be ongoing or were performed within the five years prior to the solicitation release date

• Relevancy - Measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, use of key personnel, and subcontract/teaming or other comparable attributes of past performance examples and the solicitation requirements; and a measure of the likelihood the past performance is an indicator of future performance

• Very Relevant - Present/past performance effort involved essentially the same scope and magnitude of effort and complexities as this solicitation requires

• Definitions

• Relevant - Present/past performance effort involved a similar scope and magnitude of effort and complexities as this solicitation requires

• Somewhat Relevant - Present/past performance effort involved some of the scope and magnitude of effort and complexities as this solicitation requires

• Not Relevant - Present/past performance effort involved little or none of the scope and magnitude of effort and complexities as this solicitation requires

• Confidence Assessment Ratings

• Substantial Confidence - Based on the Offeror's Recent/Relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort

• Satisfactory Confidence - Based on the Offeror's Recent/Relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort

• Neutral Confidence - No Recent/Relevant performance record is available, or the Offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned

• Offeror may not be evaluated favorably or unfavorably on the factor of past performance

• Confidence Assessment Ratings

• Limited Confidence - Based on the Offeror's Recent/ Relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort

• No Confidence - Based on the Offeror's Recent/Relevant performance record, the Government has no expectation that the Offeror will be able to perform the required effort successfully

Factor 6: Price

• Breakdown of labor evaluated for adequacy and completeness

• Evaluated for Unbalanced Pricing

• Pricing periods

• Quantity ranges

• Contract line items or subline items

• Step One: Evaluation of CLIN pricing

• Calculate weighted evaluation price for SDO and Demil by multiplying proposed unit prices by respective weight and maximum quantity, then sum totals

• PWS prices will be totaled for all 20 years

• MGQ will be evaluated separately from total evaluated price

• Step Two: Determination of total evaluated price

• CLINs 0001 through 0016 weighted at 6% (rounded)

• Total evaluated price is the total of the weighted CLINs 0001 through 0016

Draft Price Evaluation Spreadsheet – SDO and PWS

Draft Price Evaluation Spreadsheet – Demil and MGQ

Factor 7: Small Business

• Small business Offerors will be given the maximum rating

• Small Business Participation Plan demonstrates the

Offeror’s commitment to maximizing opportunities for small businesses

• Degree to which an Offeror meets or exceeds any single socio-economic category

• Number of categories met or exceeded

• Total dollars going to small businesses

• Commitment to small business

• Procedures for timely payment to small business subcontractors for recent contracts where it was required

• Compliance with reporting requirements on ISRs or SSRs and achievement of goals within subcontracting plan

• If no historical information, proposal will be evaluated without regard to this information

Factor 7: Small Business

• Small business factor ratings

• Blue - Outstanding: Proposal indicates an exceptional approach and understanding of the small business objectives

• Purple - Good: Proposal indicates a thorough approach and understanding of the small business objectives

• Green - Acceptable: Proposal indicates an adequate approach and understanding of small business objectives

• Yellow - Marginal: Proposal has not demonstrated an adequate approach and understanding of the small business objectives

• Red - Unacceptable: Proposal does not meet small business objectives

Tips to Developing a Better Proposal Clauses

• Ensure all clauses fill-ins are completed

• Put N/A if the fill-in does not apply

• DO NOT LEAVE BLANK

Price Evaluation Spreadsheet

• Ensure it is complete filled out

• Do not leave anything blank

Tips to Developing a Better Proposal Compliance with Section L

• Ensure features and supporting rationale are linked to Section M criteria

• Proposal should show direct link between proposed features and benefits to specific evaluation criteria

• Focused, responsive, and organized

• State how you will do things

• Look at your proposal from the evaluator's perspective:

• Is it easy to follow?

• Are all requirements addressed?

• What makes it special? Is it obvious?

• Do not assume evaluators know anything about your company - they can only evaluate what the information provided to them in the proposal

General Information Questions should be submitted electronically to

ACC-RI contracting team All pertinent documents will be uploaded to SAM under RFP W519TC-25-S-HWAD and VTL W519TC-

25-V-HWAD

Responsibility of the interested parties to check

SAM for the latest information regarding this acquisition All contractors who provide goods/services to the

Department of Defense (DoD) must be registered in

SAM

• Not registered in SAM, cannot be awarded a DoD Contract

• Website for registering is https://sam.gov/ Offeror’s proposal shall be valid for 180 days after close of the RFP https://sam.gov/

Closing Comments All questions and feedback to the Industry Day #2 information are due 15 May 2025 Key Points of Contact

• John Fotos, Contracting Officer, john.g.fotos.civ@army.mil

• Ashley Korves, Contract Specialist, ashley.m.korves.civ@army.mil

• Caitlyn Smith, Contract Specialist, caitlyn.l.smith3.civ@army.mil

Website for Draft RFP:

• https://sam.gov/ under notice W519TC-25-S-HWAD

Website for VTL:

• https://sam.gov/ under notice W519TC-25-V-HWAD