HWAD ID2 and Draft Self-Scoring Matrix QA.pdf

Number Question Answer

Innovation is a undeveloped area with huge potential, but Offerors need assistance regarding what the Government is looking for and how the Government plans to evaluate innovation.

The Government is looking for innovation that leads to decrease costs, increase timeliness, and/or increased quality. This will be further defined before the final RFP is posted.

Can the Government share FTE estimates of NUWC and DLA tenant support? Would also appreciate FTE estimates for Demil, but this is not as important because it is based on tonnage.

No staffing requirements will be provided. It is up to the contractor to determine what staffing is needed to provide the support the requirements in the PWS.

Please confirm that the stormwater retention ponds downstream of New Bomb will be cleaned out or re-established prior to the start of the next contract.

The Government will provide updates as we continue to work through the establishment of the remediation of retention ponds.

What is the status of OB/OD Range Clearance? Will the areas 10 feet to each side of the road be free of all fragmentation and residue and the areas within the general vicinity (minimum 500 feet) of the OB/OD area be free of any live ordnance at the start of the next contract?

The range is active and is maintained as required by permit and regulations.

Per PWS 2, Section 12.8.2, please confirm that the OB/OD range maintenance is limited to the collection and disposal of residual inert material (range scrap), which includes packing/shipping materials and fragmentation and other ordnance related residue, within 10 feet on either side of the road and within 500 feet of the detonation pits.

This includes inert scrap AND all fragmentation within 10 ft of and including the roads shall be cleared after each shot, a 500 ft sweep and collection of any potentially live residue after each shot, and a monthly sweep of all areas within OB/OD range boundaries.

What are the top three issues regarding maintenance at Hawthorne Army Depot?

The overall concern with maintenance is finding a way to maintain aging facilities at an economical price.

Will the requirements for Cat Dam be outlined? Is it just repair or what is the Government's plan?

Requirements for Dams and Reservoirs on HWAD can be found in Section

5.1 of the Maintenance PWS.

During the second industry day tour, participants were unable to get into Dock 3. Will additional information be provided for the three locations the Government requested detailed maintenance plans for?

Additional information will be provided in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-HWAD.

Multiple PWSs state the Offeror shall provide utilities. What is meant by this statement?

The Offeror is responsible for paying for all utilities. The utility provider for electricity is Nevada Energy. The Contractor will procure diesel and propane, and is responsible for producing steam and water.

The DLA PWS mentions the Hawthorne Army Depot operating contractor having a contract with Revecorp. Can you clarify this requirement?

The DLA PWS, Section 13 specifies "Within the MMTS there is a computerized software system called “PCDAS” which monitors all operations.

This system software is proprietary and owned by a company “SBA” called Revecorp. DLA herby requests base contractor which is the Army’s contractor for all support activities to procure the services of Revecorp for the following tasks listed below." What additional information regarding this requirement would be beneficial to industry?

What is the status of OB/OD Range Clearance? Will the areas 10 feet to each side of the road be free of all fragmentation and residue and the areas within the general vicinity (minimum 500 ft) of the OB.OD area be free of any live ordnance at the start of next contract?

The range is active and is maintained as required by permit and regulations.

Please confirm that this is limited to the collection and disposal of residual inert material related to packing/shipping materials and not fragmentation and other ordnance related residue within the general vicinity (minimum 500 feet) of OB/OD area.

This includes inert scrap AND all fragmentation within 10 ft of and including the roads shall be cleared after each shot, a 500 ft sweep and collection of any potentially live residue after each shot, and a monthly sweep of all areas within OB/OD range boundaries.

If there is leftover material that has not been processed, the thought is that the old material would be processed before the new material can be started to be processed. How would this be handled?

This is only in the instance there is a closure of the range. Previously prepared (downloaded submunitions, burster tubes, fuzes, etc.) form prior to the range closure shall be destroyed before new munitions can be destroyed.

Permit status of New Bomb? Have any changes been made to get new bomb back into its full operational capability?

New Bomb has an active permit and no changes have been made to this permit. The Government anticipates New Bomb will be at full operational capability prior to a new contractor assumes full operational control.

Regarding, deficient areas that prior contracts have had in their demolition area, a lot of what has been used for demo charges has been old and outdated and resulted in issues. Is there an option to bring in commercially available explosives to ensure there are no future issues. If this is done, are they brought in under the HWAD permit or do they need to have their own permit?

Commercial Donor materials for OD can be proposed by the contractor, but will only be accepted if a cost savings to the Government. C4 (MICLICs) and new production TNT flake are available as GFM for use and are not deficient items. Firing train is responsibility of the contractor.

Can the contractor bring equipment from other depots to Hawthorne Army Depot as part of a GSA program?

The PCO will determine how this is handled on a case by case basis after contract award.

The Possessory Use Tax posses challenges to ARMS tenants. Is there anything the Government can do to mitigate these challenges?

The Government is unable to mitigate the cost associated with these state taxes on the contractor's behalf.

During the second industry day tours, several permits were referenced. Will the environmental permit numbers be provided?

This information was provided in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-HWAD.

Can organizational charts with contractor and Government personnel be shared? We are requesting not just management charts, but details down to the number of employees and USG counterparts.

The Government will not be sharing the current contractor's organizational charts. HWAD Government Staff's current TDA is 34 personnel, but this number is subject to change.

The Environmental PWS requires an ISO 14001 within 18 months. what is the current status of operating contractor's conformance with this standard?

Has progress been made or will the new operating contractor be starting from nothing?

At this time, the Government anticipates removing this requirement from the Environmental PWS.

The Environmental PWS requires PFAS sampling in 2.7.16. Can the Government provide additional details regarding what this requires?

Samples needed for historical contamination/cleanup efforts (soil/groundwater), is managed by HWAD Government staff as required by the Installation Restoration Program (IRP) and would be excluded from this requirement in the upcoming PWS.

The Environmental PWS requires quarterly sweeps of potential public areas for munitions in 2.7.15. What are those locations and what are the sizes?

Range clearance requirements are outlined in DA PAM 385-63; DA PAM 385- 64; AR 350-19; DODD 4715-11; DODI 3200.16; DODI 4140.62. Walker Lake impact area is in the Military Munitions Response Program (MMRP) as a result of the range closure in 2011. In addition, a Notice of Violation (NOV) was issued by NDEP in June of 1991. The NOV was posted on FBO 27 June 2019.The operating contractor is required to perform quarterly UXO sweeps and report information to HWAD staff and NDEP. Walker Lake Range is approximately 3500 acres and was an impact area through the 1960s for inert 2.5", 3" and 5" Zuni rockets. Approximately 10,000 pieces of MEC have been recovered since the 1991 Order. The NIOTC Range is an active range and 169 acres.

Will the Government provide a list of the mission essential functions? The attachment has not been provided.

Can you please provide additional information regarding what this is referring to?

Price Matrix: Demil General Purpose Bombs (HBD): Various DODICs -OP11 thru OP20 have different weighting than OP1 thru OP10. Please confirm this is correct.

Demil Walleyes Guided Bombs (HBM): Various DODICs -OP11 thru OP20 have different weighting than OP1 thru OP10. Please confirm this is correct.

Demil Penetrating Bombs (HBM): VCY69 and Various DODICs -OP11 thru OP20 have different weighting than OP1 thru OP10. Please confirm this is correct.

Demil HE Cartridges Containing Incendiary Elements (HCCSI) DODICs:

B556, B606, B557, and Various -OP11 thru OP20 have different weighting than OP1 thru OP10. Please confirm this is correct.

At this time the Government does not intend to require pricing for all 20-years.

This will be addressed in the next draft RFP revision.

Price Matrix: 0001AA Storage of Ammo and Inert Items - OP2 the total price appears to be calculating incorrectly. Please provide a revised Price Matrix.

This field will be updated prior to final RFP release.

Price Matrix: Column I appears to have 5% listed 19 times which equals 95% not 100% as shown. Please review.

Calculations in J are not reflective of 5%. Please review.

At this time, the Government anticipates removing this weighting from the final price matrix.

Price Matrix: This total does not appear to roll up into the Summary All CLINs tab. Should it?

This is correct, the Government did not intend for the MGQ total in Attachment 0019 to be included in the total evaluated price.

ID#2 Visit: It is recommended the Government provide facilities condition assessment to include infrastructure (i.e., rail, roads, dam, watershed, etc.)

and utilities.

Information regarding facility conditions was provided in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V- HWAD. Additional documentation regarding rail, dams, and utilities will be added to the VTL.

ID#2 Visit: A room was locked during the walk thru. It was only accessible from the outside. Will the Government provide information on the what was in that room to include make, model, age, and type of equipment and photos? This will be necessary to provide a Maintenance Plan as outlined in Section L and M.

The Government intends to provide a list of equipment found in Building 3, Dock 3, and 117-6N in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-HWAD.

PWS 1: 6.4 Audit Support states: To support full financial audit and any testing performed to successfully pass audits, the contractor will be required to support the Army and other services with possible audit visits, monthly testing, data calls, data cleanup efforts and controls testing in order to support full financial audit. and 6.8 states Contractor shall be required to generate packages containing information related to financial balance sheet for auditor review to include any records deemed necessary by army auditors. Packets shall be uploaded into) Army Financial Audit and Collaboration Tool (A-FACT).

Questions: Is this in support of passing the Congressionally mandated FIAR (Financial Improvement and Audit Readiness Audit) audit? What is the expectation of the contractor to support this effort? What data points would be required for the contractor to validate to facilitate this effort?

Yes this is in support of the congressionally mandated audit to make all of the services GAAP compliant. Expectation would be to provide staff to support onsite audits (counting stock in storage locations), providing requested documentation from the system of record for virtual testing to include samples issued to HWAD, data cleanup related to audit findings and support ADHOC meetings with HQ JMC and the Army’s auditor. Data points would include transactional data related to processes utilized to manage the ammunition stockpile (receipts, shipments, CC changes, acct transfers, inventory) and financial relevant data from the system of record to support Army’s financial statement & financial reporting. The Contractor will be expected to pull copies of supporting documentation upon request for audit samples. This includes all forms of audit HWAD is subject to. For in-person audits, sometimes this can also include participating in interviews and site visits/tours.

PWS 2: Ordnance Remediation Timeline (New Bomb Area): Can the Government provide the updated timeline for the ordnance remediation activities in the area designated as New Bomb, including key milestones and the projected completion date?

Ordnance remediation activities have been completed. New Bomb remains an active range and the successful Offeror will be required to maintain New Bomb in accordance with regulatory permits and requirements. The Government will provide updates, if necessary.

PWS 2: What was the established root cause of New Bomb shut down?

When does the government expect New Bomb to be fully operational?

Ordnance remediation activities have been completed.

PWS 2: With New Bomb having been out of commission for quite some time, what is the volume of partially disassembled ordnance items in storage awaiting disposal via open detonation?

At this time the Government anticipates all disassembled ordnance will be completed/destroyed prior to new contract.

PWS 2: For each of the demil systems, can the govt. provide per-facility and per-DEMIL equipment last date of operation?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 2: Can the government provide the latest maintenance and operation records on the equipment?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 2: Is HWAD interested in expanding the energetics recovery program?

That is, for more munitions that are demilitarized, would removal energetics for an expanded base of expected munitions to demil be of interest?

Energetics are the responsibility and ownership of the contractor upon removal during a demil process.

PWS 2: Is HWAD interested in using alternate thermal treat processes for the destruction of energetics? These processes would be used instead of the rotary kiln.

The Government welcomes process improvements, but they would need to be at no cost to the Government and in accordance with all permitting requirements.

PWS 3: Have HWAD facilities been evaluated and cleared of any/all asbestos materials? If so, will that documentation be provided?

HWAD has facilities with asbestos material in a non-friable state. Refer to section 2.3 of the PWS for contractor responsibilities

PWS 3: Can you confirm if Building 117-6 is the only building within that WADF area required for the Maintenance plan and not the other attached building such as 117-6a?

All requirements for the proposed Maintenance Plan will be found in Sections L and M. At this time the Government only intends to have 117-6 North be included.

PWS 3: Will current dam inspection and maintenance data be provided with FRFP to include the OSHA related compliance documentation for personnel access stairs/steps?

Yes, the most current completed dam inspections will be provided in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID

W519TC-25-V-HWAD.

PWS 3: Will historical maintenance data and demand history be available in the bidders’ library and if so, when?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 3: Water Treatment Plant and Systems Maintenance: Could you please advise on the current status regarding any required maintenance or necessary repairs for the water treatment plant and its associated water distribution infrastructure?

The Government's intent is to have the water treatment plant fully operational and active prior to the new contract.

PWS 3: Railway Infrastructure Status: Could you please report on the current operational status of the inbound and outbound railway infrastructure serving the facility, including any relevant maintenance activities or service limitations?

The inbound/outbound railway infrastructure is operational.

PWS 3: Is General Funds Enterprise Business System (GFEBS) utilized at HWAD for Public Works related management?

GFEBS is the historical record for all government furnished real property and installed building equipment at HWAD.

PWS 3: If GFEBS is currently utilized at HWAD, will the contractor be responsible for managing GFEBS Data?

Yes

46 PWS 3: Is the government currently using a CMMS? Contractor will be responsible for supplying their own CMMS.

PWS 3: Does the Government have a preference of CMMS Operating System?

As long as the CMMS meets the requirements of the PWS the contractor can choose what system best fits their needs.

PWS 3: Does the CMMS require FEDRAMP Certification?

FEDRAMP certification is required for applications that will/do exist in the cloud and wish to be used across the DoD.

PWS 3 states that CDRL 001 Maintenance Plan is due with 90 Days of the start of the contract. During the Site visit it was stated that a Maintenance Plan was only required for Building 3, Dock 3, and 117-6. Is CDRL 001 different that the plans for Building 3, Dock 3, and 117-6?

Yes. The Contractor will be required to submit a Maintenance Plan (CDRL

001) that describes ALL maintenance services to be performed. Reference Maintenance PWS 1.2.4. As part of the proposal for W519TC-25-S-HWAD, Offerors will submit a sample Maintenance Plan for only those three buildings.

Reference Sections L and M.

PWS 3: Is CDRL 001 different that the plans for Building 3, Dock 3, and 117- 6?

Yes. The Contractor will be required to submit a Maintenance Plan (CDRL

001) that describes ALL maintenance services to be performed. Reference Maintenance PWS 1.2.4. As part of the proposal for W519TC-25-S-HWAD, Offerors will submit a sample Maintenance Plan for only those three buildings.

Reference Sections L and M.

PWS 3: Will the government provide HWAD's existing Maintenance Plan? The Government will not be providing this information.

PWS 3: Will the Government provide a copy of HWAD's current MEA's? The Contractor is responsible for providing under new PWS requirements.

PWS 3: Will the government provide HWAD's LCCA for the current Year?

Life Cycle Cost Analysis (LCCA) requirements will be removed from the Maintenance PWS for the Final RFP.

PWS 3: Will the Government provide LCCA Historical Data?

Life Cycle Cost Analysis (LCCA) requirements will be removed from the Maintenance PWS for the Final RFP.

PWS 3: Will the Government provide a list of HWAD's top 25 MEA's? The Contractor is responsible for providing under new PWS requirements.

PWS 3: Will the government provide historical data on lifespans of HWAD MEAs?

The Government will not be providing this information.

PWS 3: Will the Government provide a list of Spare parts required for HWAD MEA's?

No, under the new PWS the Contractor is responsible for developing a comprehensive Spare and Repair Parts Program.

PWS 3: Will the Government provide Inspections reports for facilities governed by Federal or State regulatory guidance?

Can you please provide a list of what inspection reports would be beneficial?

PWS 3: Will the government provide historical KPI Data for % of Maintenance worked hours on PMs vs Corrective Maintenance

This is a new requirement, so the Government has no historical data.

PWS 3: Will the government provide historical KPI Data for Mean Time to Repair (MTTR)?

This is a new requirement, so the Government has no historical data.

PWS 3: Will the government provide latest inspection records of buildings (3 years) and magazines (2 Years)?

Information has been provided in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-HWAD.

PWS 3: Does the Government have a list of buildings, structures and personal property where asbestos is present?

Housing data has been provided in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-HWAD. The Government is reviewing documentation for remaining buildings.

PWS 3: Will the government provide current (5 years) roof inspection records of HWAD structures?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 3: Will the government provide a list of elevators to include classification by function, make, model, and age?

HWAD has five freight elevators located in Buildings 4, 63, 64, 65, 66. No personnel elevators are present. The Government plans to provide additional information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-HWAD.

PWS 3: Will the government provide current HWAD Elevator Inspection report (CDRL C005)?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 3: Will the government provide historical workload data for Mowing and Vegetation Control?

The Government will not be providing this information.

PWS 3: Will the government provide historical workload data for snow and Ice removal?

The Government will not be providing this information.

PWS 3: Will the government provide a list of HVAC Assets that are Mission Essential?

No, the Government will not be providing a list of Mission Essential Assets.

PWS 3: Will the Government provide a list of Heating and Cooling plants with operational assets?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 3: BLDG 117-2 Boiler #5 was under repair during the site visit 2. Will it be fully operational upon contract start

Yes

PWS 3: BLDG 103-6 It was stated that replacement of Boiler 257 was funded in FY24. Will it be replaced prior to contract start?

Yes, the project to replace the boiler is scheduled to be completed prior to contract start.

PWS 3: Will the government provide a list (location, number, type, status) of backflow prevention devices?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 3: Are there any current cross contamination issues due to failed BFPs?

The Government is not aware of cross contamination issues.

PWS 3: Are Oil Water Separators (OWS) present and operational on all wash facilities?

The three operational wash facilities have a sump collection system: Building 64, 102-52, and the Car Wash.

PWS 3: Are Oil Separators (OS) and Sedimentation Tanks present and operational at all Motor Pool Facilities?

Buildings 11, 64, and 102-52 have inactive oil separators and sedimentation tanks (Clearwater Systems, Model 5-20).

PWS 3: Are Maintenance Cycles (semi-annual) up to date for all Sedimentation Tanks?

The Model 5-20 sedimentation tanks have not received any recent maintenance due to their inactive status.

PWS 3: Will the government provide a list of all facilities requiring operational Fire Alarm, Fire Suppression, and Building Mass Notification Systems?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 3: Will the government provide a list of make, model, and type Fire Alarm, Fire Suppression, and Building Mas Notification Systems?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 3: Will the government provide historical data on number and type of sign replacement and repairs annually?

The Government does not have this information.

PWS 3: Will the government provide a list of non-heated facilities requiring Winterization and De-winterization?

The Government has provided a listing of all buildings with the current building status in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-HWAD. The Government does not intend to list what buildings were winterized last season.

PWS 3: Will the government provide a list of facilities with battery back-up systems?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 3: Will the government provide historical data on replacement of battery back-up systems?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 3: Will the government provide historical data on the number of replacements of solar panels each year.

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 6: Are all dwellings being currently maintained in accordance with AR 420-1

PWS states, “3.1 The contractor shall maintain the dwelling unit in accordance with State and Federal laws, and AR 420-1.”

PWS 6: Will the government provide a list of planned Housing taskers and suspenses from higher headquarters for the Base Year?

For any recurring taskers a list can be provided, however taskers are often issued due to a higher command need/inquiry, therefore a full listing cannot be provided for the base year.

PWS 6: Will the government provide historical data Housing taskers and suspenses from higher headquarters for the previous Contract year?

The FY2024 Housing Taskers include enterprise Military Housing (eMH) Information Assurance Account Validation; FY25 Army Family Housing Investment Plan (AFHIP) Garrison Commander Briefing; AFHIP Project Submission - Phase IV of Annual Command Guidance (ACG); and 3rd Party Housing Inspections - Inventory Validation #2.

PWS 6: Will the government provide the number, type, and size of receptacles required for the housing area?

One receptable for each housing unit (96-gallon trash can); Apartments have one dumpster for the building

PWS 6: Will the government provide the current Housing Maintenance plan.

The Government intends to provide the current Housing Maintenance plan in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID

W519TC-25-V-HWAD.

PWS 6: Will the government provide historical data for capital investment projects for the last five years.

There have been no capital investment projects executed in the last five years.

PWS 6: Will the government provide a copy of current annual and long range Housing and Real Property Master Plan?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 6: Will the government provide a list of dates AFH/UPH have been painted within the last three years?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 6: Will the government provide a list of dates wood floors have been refinished within the last four years?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 6: Will the government define standards for refinishing wood floors? Reference AR 420-1

PWS 6: Will the government provide historical records for the replacement of housing facility and components as defined in PWS 6, 5.5?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 6: Will the government provide historical of termite infestation, treatment for housing units within the last five years?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 6: Will the government provide HWAD Baseline of Current Conditions for hazardous conditions as listed in 5.12.2-5.12.4?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 7: Will the Government stipulate, in the RFP, if the item is deemed to be Mission Essential that they will fund replacement of the equipment? If not, will there be an expectation that the contractor will provide Contractor Acquired Property (CAP) without being compensated for equipment required to do the HWAD mission? Can the Government provide a current list of GFP and the maintenance status?

The contractor is required to ensure all GFE is maintained in an operable status to execute mission. If GFE is not maintained, the contractor is responsible for ensuring the mission can still be completed, by rental or procurement of required equipment/tools, etc. at no additional cost to the Government.

PWS 7: Will the Government provide a list of APE that has been utilized over the last 5 years of the contract? Also, can you provide the cost for packing, crating, handling, decon and transportation that was associated with this list?

The Government intends to provide APE information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V- HWAD. Costing data will not be provided.

PWS 7: What CPMS is being used by the incumbent for RP management? Maximo is utilized for property and equipment maintenance management.

PWS 8: PWS Safety Waiver - Could the Government please confirm if any waivers are currently in effect, and what those waivers are?

Yes, there are currently waivers (DARADs). The new operating contractor would need to apply for and receive their own waivers based on their specific requirements.

PWS 8: Are dosimeter required for contractors working around radioactive material or radiation producing devices?

Yes. See 29 CFR 1910-1096. All OSHA standards are applicable for the contractor.

PWS 10: How many fire engines are required to be staffed 24/7/365 at fire station 1 and 2?

One staffed fire engine is required at each station 24/7/365.

PWS 10: Are 2 ambulances required to be fully staffed at both fire station 1 and 2 at all times or can one ambulance cover both sides of the installation?

One ambulance is required at station one and second ambulance is a backup. This one ambulance can be used to cover both sides. In the event of multiple incidents, the second ambulance can be deployed.

PWS 10: Can ambulances be cross-staffed by firefighter/EMT/Adv's from the fire engines?

They can be cross staffed if the personnel are trained EMT-B, EMT advanced and or paramedic

PWS 10: Fire station 1 appears to have only 4 bunkrooms and fire station 2 only has 2 bunkrooms. Will the Government be adding more bunkroom spaces to accommodate DoDI 6055.6 and NDAA staffing numbers (4 personnel per fire engine)?

There is currently no planned expansion of billeting space in either facility.

106 PWS 10: How many fire inspectors are required? The requirement is one Inspector.

PWS 10: Can one staffed fire engine cover both sides of the installation 24/7/365?

Due to the size of the installation at 147,000 acres, one staffed engine cannot cover both sides of the installation. This would put the Government, including protection of personnel, work force, and property, at risk.

PWS 10: In addition to the Fire Chief, does the Government require a Deputy Fire Chief and Assistant Fire Chiefs for Operations, Training and Prevention key positions?

The Government follows DoD firefighting guidelines for command and structure.

PWS 10: Does the Government or the incumbent contractor own the vehicles (fire trucks/support/command)? Will the contractor have to replace fire apparatus (fire engines)?

There are both Government-owned and Contractor-owned fire apparatus on site. The operating contractor will not be responsible for lifecycle replacement of GFP. The contractor shall be responsible for lifecycle replacement of any contractor owned apparatus.

PWS 10: Is the fire services contractor responsible for purchasing fire extinguishers for all base facilities?

Yes, the contractor is responsible for the purchase of replacement fire extinguishers on an as needed basis.

PWS 13: Can the Government provide an estimated number or range of FTEs currently providing support to the NUWC Tenant Support PWS area?

No staffing requirements will be provided. It is up to the contractor to determine what staffing is needed to provide the support the requirements in the PWS. The CLIN will be Firm Fixed Price.

PWS 14: In section 7.1 of PWS 14, it states, "The contractor shall provide and pay utilities for the following buildings: administrative (110-66C), file office trailers (110-66B), garage (110-66D), MMTS (110-66A) and 14 above ground magazines in the 110 area currently used by the DLA Strategic Materials." Can the Government confirm what is meant exactly by "provide and pay utilities"? It does not seem likely that the Contractor providing DLA Tenant Support would be required to provide the actual utilities/electricity.

The contractor will pay for utilities to these buildings. The utility provider for electricity is Nevada Energy. The Contractor will procure diesel and propane, and is responsible for producing steam and water.

PWS 14: In section 13 of PWS 14, it states, "Transfer operations are conducted in a building known as the Mobil Mercury Transfer System, building 110-66A. Within the MMTS there is a computerized software system called “PCDAS” which monitors all operations. This system software is proprietary and owned by a company “SBA” called Revecorp. DLA herby requests base contractor which is the Army’s contractor for all support activities to procure the services of Revecorp for the following tasks listed below." Can the government confirm the requirement for the eventual awarded HWAD contractor to enter into a subcontract agreement with Revecorp, and only Revecorp, for the stated DLA services?

The successful Offeror will be required to enter into a subcontract with Revecorp for support of the PCDAS.

PWS 14: Can the Government provide an estimated number or range of FTEs currently providing support to the DLA Tenant Support PWS area and DLA Strategic Materials effort?

No staffing requirements will be provided. It is up to the contractor to determine what staffing is needed to provide the support the requirements in the PWS. This CLIN will be Firm Fixed Price.

PWS 15: Will the government provide the latest installation energy audit of active buildings, and identified areas of improvements and risks.

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 15: Will the Government provide a list of facilities targeted for modernization? And/or near end of life?

The Government intends to provide a list of modernization projects in execution in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-HWAD. The Government focus for future modernization efforts is still being determined.

PWS 15: Does the Government require the Certified Energy Manager (CEM) to be a "single hatted" position?

Yes

PWS 15: Will the Government provide a list of HWAD Energy and Utilities Services providers as well as providers for critical raw materials for utility operations currently utilized at HWAD?

The utility provider for electricity is Nevada Energy. The Contractor will procure diesel and propane, and is responsible for producing steam and water.

PWS 15: Are current Utilities being provided to HWAD safely meet the installation requirements for:

Steam?

Electricity?

Heating and Cooling?

Water?

Electricity is being delivered safely. Remaining utilities are being generated on site.

PWS 15: Is the government aware of any current utility deficiency on

HWAD?

There are no documented utility deficiencies.

PWS 15: Will the government provide minutes/record of Quarterly Installation Energy and Waterboard and Joint Integrated Product Teams for the past year?

The Government will not be providing this information at this time.

PWS 15: Will the government provide any ongoing, pending, or proposed energy and water projects that will not be completed prior to contract start?

The Government can provide list of modernization projects in execution in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID

W519TC-25-V-HWAD.

PWS 15: Will the Government provide current Installation Energy and Water Plan (IWEP)?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 15: Will the Government provide current Installation Energy Strategic Plan ?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

PWS 15: Will the government provide current HWAD Utility Maps and Geographical Information's Systems (GIS)?

The Government will provide all available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V-

HWAD.

"What are the limits of liability to the contractor for costs that occur while maintaining Government-owned property, i.e. who incurs the cost to repair a Government-owned building and what is the dollar value of that limitation to the contractor if any? In relation, “PWS -1, Para 7.5. Annually, the contractor shall provide up to $75,000, retail value, of tools and other identified supplies and service support to Government QASAS operations as identified by the senior QASAS, under cost reimbursable Contract Line Item Number (CLIN) 0001AD. Material requested will not be substituted. The government, as needed, will specify the supplies required. The contractor shall deliver the supplies within five business days of request as negotiated with government staff, subject to availability.”

Similar language with $75K under PWS – 4, Para 5.

Does the $75K cover all PWS sections annually or does the contractor provide combined $150K or more if required in other PWS sections ($75K x PWSs)?"

The Government anticipates removal of the referenced cost-reimbursable CLINs from these PWSs and updated PWSs will be provided at final RFP release.

Is it the Government's understanding that the price proposed by the contractor will be discounted due to sales of bi-products, i.e. scrap from

DEML?

The contractor is responsible for demil and disposal of all residual items and it is up to the contractor how to handle this as long as it is in accordance with all legal requirements. The expectation is that Offeror's proposals include a reduction in price to reflect the anticipated profit associated with this.

Will the USG provide a recent list of incumbent equipment/vehicle fleet and condition if possible? The incumbent has an advantage knowing the amount of Contractor-furnished vehicles/equipment necessary to perform the contract and industry should have a comparison of what's available as GFE

vs. what the contractor is required to provide. In addition, will the Government consider taking the cost/price of contractor-furnished equipment/vehicles out of the Total Evaluated Price (TEP) or provide a plug number? This way, the competitive field is even and can offset any competitive advantage realized by the incumbent.

The Government has provided a list of GFE at HWAD in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID W519TC-25-V- HWAD. The Government will provide any additional available information in the Hawthorne Army Depot Virtual Technical Library on SAM under Notice ID

W519TC-25-V-HWAD.

The Government does not intend to provide a plug number because the anticipated period of performance for this contract is 20 years and include normal life-cycle replacement of contractor owned equipment/vehicles.

Will the USG provide any known trends of issues with regard to past performance with contractors at Hawthorne over past ten years?

Issues with a contractor's past performance history will not be shared with other contractors.

Will the USG consider including a plug number to encompass capital investments for vehicles, equipment, and supplies for evaluation to be fair for non-incumbent contractors?

The Government does not intend to provide a plug number because the anticipated period of performance for this contract is 20 years and include normal life-cycle replacement of contractor owned equipment, vehicles, and supplies.

Will the USG consider hosting a site walk/visit for established interested contractors and partners/bidding teams prior to final RFP release to assist with the detailed completed offer?

The Government is considering hosting an additional industry day/site visit.

Additional details will be provided via SAM after they are finalized.

What is the Government perspective on the use of technology to benefit the Government in terms of this contract?

Technology can be used in many different ways to benefit the Government, especially with SDO. The Government's constraint is funding because some of the contractor's big ideas come with big price tags that the Government cannot support at this time.

Regarding residual biproduct from the demil process, is that sold, auctioned off, or what is done with this?

The contractor is responsible for demil and disposal of all residual items and it is up to the contractor how to handle this as long as it is in accordance with all legal requirements. The expectation is that Offeror's proposals include a reduction in price to reflect the anticipated profit associated with this.

What equipment at Hawthorne Army Depot is owned by the Government and will be transitioned to the new contractor?

The GFP list will be posted to the Virtual Technical Library on SAM under notice ID W519TC-25-V-HWAD.

What is the Government's perspective on contractor engagement with the community?

This is not a contract requirement, but it has occurred in the past. Most of the prior contractors have engaged with the community, such as supporting school fund raisers, and the majority of the employees live in the local community. There is an agreement with the local community for fire/EMS support.

Does the Government foresee any large task orders for remodeling being executed?

Currently there is not funding to support this, but we are hearing there will be additional funds allocated in FY 27-28 and all GOCOs, including Hawthorne, will be competing for use of these funds.

Would the Government characterize the maintain buildings at Hawthorne Army Depot to be in caretaker status, meaning that the expectation is that there will not be additional work because the facilities are what they are and there won't be major improvements?

The operating contractor will be expected to perform appropriate maintenance on all buildings in accordance with the maintenance PWS. Additional information regarding building statuses will be provided on the Virtual Technical Library on SAM under notice ID W519TC-25-V-HWAD.

Does the team anticipate any impact from the JMC/ASC merge?

The Government does not know what this merge will look like and is not anticipating any significant impacts at this time but the merge won't occur for another year to a year and a half.

Why is maintenance listed as the most important factor?

Maintenance is what holds everything together and nothing else can be done at the depot if it is not maintained to a certain standard.

Does the Government plan to transition unresolved issues, such as CARs and down equipment, from the incumbent to the follow-on contractor?

We anticipate resolving as much as possible prior to the end of the transition period. Any remaining issues will be handled on a case by case basis.

Would the Government consider a third industry day?

The Government will consider a third industry day and the possibility of providing a site visit after the final RFP has been released.

What exactly does the Government mean regarding identification of every recent and relevant contract awarded that encountered any performance problems related to deliverables or services?

The Government will review this language and provide updates in the final

RFP.

Is the Government looking for qualifications for key personnel or a name and qualifications when information is requested for personnel such as the Demil manager?

The Government is not looking for specific names and resumes for the Demil manager and instead of looking for the requirements and qualifications that the contractor would require for that position. If the Government requests a name for any personnel, this will be explicitly stated in the RFP.

Will there be an opportunity to have a reprice ability over the 20 years or to have the first five years FFP and the remaining CPFF because 20 years is a long time frame to request FFP for?

The Government acknowledges this challenge and will investigate potential remedies to this issue.

Where is the Government's focus on the ARMS program?

The ARMS program is important for Hawthorne Army Depot because there is a lot of space that is not currently being utilized so there is potential to bring new capabilities that would bolster and benefit the depot. GOCOs have traditionally relied on commercial workload when the Government is unable to provide all the workload required to sustain the facilities.

What is the Government's vision for Hawthorne Army Depot in five years?

Will it look the same as it does today or not?

Like innovation, this comes down to the funding available. Offerors need to show how changes will save the Government funds in the future if we are going to get the funding POC's to support additional work.

PMO was a factor in the last competition and is not included in the current draft RFP and there is no overall factor where Offerors can write to how they are going to run the base. Would the Government consider adding this factor?

In the past it has been hard for Offerors to differentiate themselves and therefore this has not been a discriminating factor. The Government welcomes feedback on how this factor could be used to effectively differentiate between Offerors.

Key personnel has been mentioned a few times, but there is not a list included in any of the PWSs. Is it up to the Offeror to determine the key personnel?

If key personnel are not called out in the PWS or RFP, then it is up to the contractor to determine who they would consider key personnel.

Will resumes be required for key personnel?

The Government does not intend to require submission of resumes for key personnel. Any key personnel details should be provided in terms of capability and certification requirements.

Where should Offerors include information regarding risk?

Risk for each factor should be included in the Offeror's proposal for that factor (Demil risk under the Demil factor, SDO risk under the SDO factor, etc.).

Since there is no management factor, where should the Offerors discuss how they plan to hire and maintain the workforce?

Differentiation has been an issue with evaluation of this factor in the past. The Government would appreciate any feedback regarding a more effective way to do this.

Would the Government consider submission of eight past performance references instead of only five?

The Government will consider this possibility.

Will one marginal rating on CPARS automatically lead to an Offeror receiving a no confidence rating for past performance?

The past performance evaluators look at CPARS evaluations, past performance questionnaires, CARs issued, and trends in performance. There is not a direct correlation between the score received on one CPARS evaluation and the past performance confidence assessment rating.

The RFP states that the Government is responsible for pre-existing conditions. Will the Government provide a detailed assessment of Dock 3, 117-6, and Building 3 so all Offerors have the same information for submission of their proposals?

The Government will provide additional information in the Virtual Technical Library on SAM under notice ID W519TC-25-V-HWAD.

Does the Government intend to include bonding requirements as required by the Miller Act?

The Government is still evaluating these requirements and appropriate updates will be made before the final RFP is posted.

Will the Government consider creating a separate management CLIN for construction oversight?

The Government will take this into consideration when making updates to the

RFP.

Is the Government open to one flat rate for SDO based on workload estimates that would be provided with the final RFP instead of the use of quantity range prices?

The Government will take this into consideration when making updates to the

RFP.

Regarding ARMS, is it accurate to assume there are only three TUAs because only three were posted in the VTL?

Yes, there are only three TUAs.

Regarding ODCs, is it safe to say if the PWS states you need five forklifts, then 10 forklifts can be proposed because this requirement is FFP?

The Government does not state how many forklifts need to be used to meet requirements and Offerors are advised to propose what they think they need to meet the requirements of the PWSs.

The ARMS PWS states there is an annual program review offsite. Is this at ACC-RI or an alternate location?

This requirement is in addition to the semi-annual contract PMRs and the location is different every year. This review is usually held in October.

Will the Government provide a list of what equipment is available for contractor use at Hawthorne…