Attachment 0008 - Draft PWS 8 Fire and Emergency Services.pdf

DRAFT

FIRE AND EMERGENCY SERVICES

PERFORMANCE WORK STATEMENT (PWS) 8

June 2025

1. Objective: To provide Hawthorne Army Depot (HWAD) Fire and Emergency Services.

2. Purpose: The contractor shall provide Fire and Emergency Services (F&ES) 24 hours per day/365 days per year in accordance with (IAW) Department of Defense (DOD) F&ES Program, Department of Defense Instruction (DODI) 6055.06 and Army Regulation (AR) 420-5. The contractor shall have a contingency plan to supplement staffing levels as required for special operations, such as HAZMAT or Confined Space Rescue. Staffing levels shall be maintained IAW the James M. Inholf National Defense Authorization Act (NDAA) for Fiscal Year 2023 (FY23), Section 388 and National Fire Protection Association (NFPA) 1710. The contractor shall have a contingency plan to supplement staffing levels IAW DOD 6055.06. The Fire Chief or ranking fire officer at the scene shall be responsible for the conduct of all F&ES operations. As it applies to F&ES, the contractor shall participate with government staff in risk assessments using an all-hazards approach in alignment with antiterrorism (AT) vulnerability assessment programs [AR 525-13 Chapter 1-8, Page 2, para f]. The contractor shall also participate in annual AT exercises; and capability gaps shall be identified through assessments and exercises. The contractor shall comply within known and existing capabilities.

3. Fire Prevention:

3.1. The contractor shall formulate and execute a fire prevention program IAW DODI 6055.06, Section 10 “Fire Prevention” and AR 420-5, Chapter 9 “Fire Prevention”. The plan shall be submitted to the Procuring Contracting Officer (PCO).

(CDRL H001).

3.2. The contractor shall conduct fire risk management surveys IAW AR 420-5, Chapter 9-4 “Fire Risk Management Surveys” using qualified inspectors. Hazardous conditions shall be reported and logged. Corrections shall be made to active and inactive facilities. A report shall be provided to the PCO. (CDRL H002).

3.3. Inspection frequency shall be determined IAW NFPA 1, Fire Code, Table

10.2.7.1 according to building hazard, known fire loading, and mission criticality and submitted to the PCO. (CDRL H003).

3.4. Hot work permits shall be approved and issued by the fire department. Hot work permits shall be coordinated with government quality and safety organizations prior to hot work being performed in ammunition areas.

3.5. The contractor shall develop and implement a public fire education program, consistent with the NFPA Annual Fire Prevention Week campaign for all HWAD employees and residents using DOD Manual on Housing Management, DODM 4165.63, October 28, 2010.

PERFORMANCE WORK STATEMENT (PWS) 8

3.6. Fire extinguisher inspection, test and maintenance shall be performed IAW NFPA 10 “Fire Extinguishers and Unified Facilities Criteria (UFC) 3-601-02, Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems.

4. Fire and Emergency Services Operations:

4.1. The contractor shall conduct F&ES duties and ensure staffing requirements are met for management, operations and prevention services as outlined in DODl 6055.06, DODM 6055.06, AR 420-5 (Chapter 7), CFR 1910.120 and applicable NFPA standards/codes.

4.2. The contractor’s senior fire department representative or dispatcher shall immediately notify government HWAD Safety/Fire Marshal, by the most expeditious means available, of any fire or incident involving injury, fatality, equipment, or real property damage exceeding $100,000. Initial notification shall be followed by a completed DA Form 7621 sent to the HWAD Commander or Commander’s Representative and the PCO. (CDRL H004).

4.3. The contractor’s fire department shall be prepared and respond (on and off depot) to emergencies, (i.e., structural fire, equipment fire, wildland fire, hazardous materials, confined space rescue, emergency medical responses, and natural disasters) IAW DODI 6055.06, Section 7, “Service Delivery Objectives and Aggregate Response Time Standards”. The off-depot response shall be in a mutual aid capacity IAW DODI 6055.06, Section 8.2. (CDRL H005).

4.4. The Fire Chief shall make annual self-inspections using the current Department of the Army (DA) F&ES Program Assessment (FESPA) checklist IAW AR 420-5, Chapter 1-15. Results shall be provided to the installation emergency manager and the PCO. (CDRL H006). The contractor shall support the higher headquarters (HHQ) FESPA conducted at least every three years.

4.5. The Fire Chief shall define and document on an annual basis the scope of services, risk assessments, and service delivery performance standards the fire department is expected to provide based on a review of the mission and unique characteristics of the installation as outlined in DODI 6055.06. Furthermore, a community risk assessment/standard of cover shall be completed as outlined in the Center for Public Safety Excellence standard of cover manual, as well as directed in Headquarters, Department of the Army Assistant Chief of Staff for Installation Management, “Army Fire & Emergency Services Scope of Services Policy Memorandum”, 18 January 2017 and submitted to the PCO. (CDRL H007).

PERFORMANCE WORK STATEMENT (PWS) 8

4.6. The Fire Chief shall develop and maintain standard operating guides and/or procedures in accordance with AR 420-5, Chapter 1-14. All procedures shall be made available to the government upon request.

4.7. The contractor’s fire department shall prepare and maintain facility response plans/pre-fire plans (location of utility cutoffs, location and type of fire prevention systems, location, quantity and type for hazardous materials, etc.) for all structures or operations and review them at least every other year and whenever there is change in mission. Response plans shall be submitted to the HWAD PCO no later than 30 days after operational control. Response plans shall include at a minimum, the elements required by AR 525-27, 5-2, para b (1-14). (CDRL H008).

4.8. The contractor’s fire department shall be a member of the Installation Emergency Management Working Group IAW DODI 6055.17. (CDRL H009).

4.9. The contractor’s fire department shall work with the Installation security personnel as per the Security PWS to create AT/WMD/CBRNE/Critical Incident plans. The plan shall provide for a joint use “Emergency Response Center” for both the contractor and government staff in a location appropriate to the nature of the emergency.

4.10. The contractor’s fire department shall use the Emergency Reporting System (ERS) or current enterprise information management system (IMS) as a management tool for data maintenance and recordkeeping IAW AR 420-5. The contractor shall provide the PCO a login identification (ID) and password to the IMS.

(CDRL H010).

4.11. The contractor’s fire department shall maintain all fire and rescue equipment IAW NFPA standards to include annual pump and ladder testing, as well as quarterly air quality testing for compressors used for breathing apparatuses. Maintenance and repair of fire apparatus shall be accomplished by a qualified emergency vehicle technician IAW NFPA Standard 1071 and the Maintenance PWS. Records shall be maintained and made available upon request.

4.12. The contractor’s fire department shall be responsible for performing flow tests during inspection of fire hydrants and maintaining test records IAW AR 420-5, Chapter 9-8 and UFC 3-601-02. Records shall be made available upon request.

5. Prehospital Emergency Services:

5.1. Emergency medical transport shall be provided on the installation in accordance with AR 40-3 and AR 420-5 as outlined below.

PERFORMANCE WORK STATEMENT (PWS) 8

5.2. All contractor fire fighter personnel shall be trained and certified as Emergency Medical Technicians (EMTs-Advanced). Training of EMT personnel shall be IAW the Department of Transportation EMT National Standard Curriculum, or its equivalent, and accepted by the National Registry for Emergency Medical Technicians (NREMT) IAW AR 40-3. Newly appointed civilian EMTs who are not NREMT-certified must, as a minimum, possess EMT certification from the State in which the employing medical task force is located and any neighboring state(s) in which emergency responses are required. These employees, who do not have the NREMT certification, shall be given up to one year from date of hire to obtain national certification IAW AR 40-3. The contractor shall provide copies of emergency medical services (EMS) certifications. (CDRL H011)

5.3. Two healthcare personnel (EMT-Basic, EMT-Intermediate, or EMT-Paramedic) shall accompany each ground ambulance when dispatched on an emergency. This may include any combination of qualified healthcare personnel who can provide for the emergency care of the patient. If the healthcare personnel are non-physicians or do not have clinical privileges to provide emergency patient care, these individuals shall be under the direction of an operational medical director physician. All treatment during ambulance transport shall be in accordance with guidelines approved by the operational medical director. (Health care for a patient should not be passed from a more experienced or higher level of care to a less experienced or lower level of care unless specifically approved by a responsible supervising physician who is accepting responsibility for the transfer).

5.4. All treatment in the prehospital setting shall be appropriately documented at the scene, during transport, and finalized at the termination of the prehospital mission (for inclusion in the patient’s treatment record) according to the highest recognized local and national standards for EMS. A designated operational medical director physician shall review all care (100%) provided by healthcare personnel during ambulance transport.

5.5. Each EMS vehicle, including those provided or procured through the General Services Administration, shall meet State and Federal requirements for ambulance vehicles and other emergency medical support equipment, unless specifically excluded for valid medical reasons by the operational medical director.

5.6. Written diagnostic and treatment guidelines for initial patient care shall be available. Guidelines shall be developed or adopted and used to reflect nationally standardized guidelines or the equivalent. Guidelines may be supplemented locally but shall be concise and convey the essential diagnostic and therapeutic measures that may be rendered quickly by EMS healthcare providers whose primary expertise may not be emergency medicine. These medical protocols shall be reviewed annually, updated as necessary to maintain currency, approved by the designated operational medical director physician, and available to the government upon request.

PERFORMANCE WORK STATEMENT (PWS) 8

5.7. The contractor shall ensure that EMS services are provided under the supervision of a qualified Operational Medical Director (OMD). Records shall be maintained and available upon request.

6. Physical and Medical Requirements, Personnel Training and Physical Fitness Programs:

6.1. The contractor shall require that all F&ES personnel receive an initial and annual Firefighter physical to include drug and alcohol testing. Initial examinations of new-hire firefighters shall be IAW NFPA 1582 Chapter 5 and 6 standards for candidates. Annual and return to duty examination of incumbent firefighters shall be IAW NFPA 1582, Chapter 7, 8, and 9 standards for current members. The contractor shall document each firefighter’s fitness for duty certifying ability to safely perform the tasks of their essential job function IAW NFPA 1582. Occupational medical examinations and surveillance shall be IAW DODM 6055.05. Records shall be made available upon request.

6.2. The contractor shall require all F&ES personnel to be fit-tested for the type of self-contained breathing apparatus and respirator utilized IAW Occupational Safety and Health Administration (OSHA) 1910.134 and NFPA 1500, 7.13 upon completion of an annual firefighter physical or when required. Records shall be made available upon request.

6.3. The contractor’s training programs shall interface with the DOD Fire Fighter Certification System requirements, including DOD F&ES certification program, via International Fire Service Accreditation Congress or The Pro Board. F&ES personnel shall be certified to the positions and duties assigned IAW DOD 6055.06M. Firefighters shall complete Director of Emergency Services Fire and Emergency Services requirements per AR 525-27, Table 11-1. Firefighters shall be trained and receive continuing education to maintain EMT or paramedic certification IAW AR 420-5, Chapter 11-6. Fire Chief and Captains shall comply with Incident Commander Requirements per AR 525-27, Table 11-1. For all F&ES personnel, the Contractor shall provide proof of completion of AR 525-27 training requirements IAW Table 11-1 position listings. Records shall be made available upon request.

6.4. The Fire Chief shall develop and implement a comprehensive F&ES training program and designate a training officer and department instructors as required IAW AR 420-5, Chapter 11. The Training Program shall include: (1) development of monthly, quarterly, semiannual, and annual training schedules, approved by the Fire Chief, and posted in each operational fire station, and (2) preparation of lesson plans, or use approved accredited lesson plans in accordance with the DOD Firefighter Certification Program and/or International Fire Service Training Association Standards. (CDRL H012).

PERFORMANCE WORK STATEMENT (PWS) 8

6.5. The Fire Chief shall ensure the designated training officer conducts a recurring proficiency training program with recommended training subjects outlined in AR 420- 5.

6.6. 5, Chapter 11. Each fire department member shall receive a minimum of 120 hours proficiency training per year IAW AR 420-5, Chapter 11. Records shall be made available upon request.

6.7. The fire department shall conduct live fire training annually to include one day and one night fire utilizing an approved training device while adhering to AR 420-5 and NFPA 1403 requirements. Records shall be made available upon request.

6.8. The contractor F&ES shall insure their fire fighters meet appropriate physical fitness standards IAW NFPA guidance.

6.9. All existing Government-owned firefighting equipment including personal protective equipment is available for use. All additional or replacement firefighting equipment shall be the responsibility of the contractor and shall be inspected, tested and maintained IAW AR 420-5, NFPA, OSHA and CFR standards and manufacturers’ instructions. Acquisition of replacement equipment shall be IAW PWS 08 – Property in the Possession of the Contractor.

7. Fire Protection Engineering:

7.1. The contractor F&ES shall review all construction, alteration, conversion, maintenance and repair, modernization, rehabilitation and self-help projects to ensure fire-fighting apparatus access and the location of fire department connections, fire suppression system test headers, fire hydrants and fire alarm panels and annunciators are consistent with operational needs and the requirements of NFPA codes/standards and UFC 3-600-01 for life safety. A pre-occupancy fire inspection shall be performed upon completion of construction.

7.2. The contractor shall maintain, inspect and test all fire protection systems IAW UFC 3-601-02, and repairs conducted as determined necessary by completed Fire Risk Management Survey IAW AR 420-5 and the Maintenance PWS. The Fire Risk Management Survey shall be submitted to the HWAD PCO no later than 30 days after operational control. Deficiencies shall be logged and corrected. (CDRL H002).

8. Mutual aid fire fighting forces shall not be used for biological, chemical, radioactive or explosive incidents, but may be used for support activities only.

9. The contractor shall provide information and support for all Fire and Emergency Services taskers received from higher headquarters. In addition, the HWAD Government Security Staff shall set internal suspense dates for submission of taskers.

PERFORMANCE WORK STATEMENT (PWS) 8

Document Summary List

The contractor shall work with the HWAD PCO to identify any changes to the references or any applicable regulations or laws, which may affect process, cost, and/or schedule. The PCO will review and provide implementation guidance.

The contractor shall adhere to the most recent version of the Army Regulations (AR) cited in this PWS. Chapter and page numbers are provided for convenience, but do not absolve the contractor of complying with all other applicable parts of the AR. If the ARs are updated during performance, the contractor is responsible for meeting the new requirements as they take effect.

Any such Army Regulation changes during the contract period shall be incorporated.

Requirement Reference Code of Federal Regulations (CFR) 1910.120 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.120, Current On-Line

ALL

CFR 1910.134 “Respiratory Protection” https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=12716 &p_table=standards, Current On-Line

ALL

Unified Facilities Criteria (UFC) 3-600-01 “DoD Fire Protection Engineering for Facilities” https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-600-01 Change/Revision Date, 24 September 2020

ALL

UFC 3-601-02 Operations and Maintenance – Inspecting, Testing, and Maintenance of Facility Fire Protection Systems” https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-601-02, 8 7 October 2021

ALL

Department of Defense (DOD) Instruction 6055.06 “DOD Fire & Emergency Service Program” https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/60550 6p.pdf, 3 October 2019

ALL

DOD 6055.06M “DOD Fire & Emergency Services Certification Program” https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/6055 06m.pdf?ver=2019-02-25-134108-673, 22 January 2020

ALL

DoD 6055.05M “DOD Occupational Medical Examinations and Surveillance Program” https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/6055 05m.PDF?ver=ag9MtySOX5CzK9HYHfkh3g%3d%3d , 27July 2022, Incorporating Change 1, 5 April 2024

ALL

DoD 6055.17 “DOD Emergency Management (EM) Program” https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/60551

PERFORMANCE WORK STATEMENT (PWS) 8

7p.pdf?ver=2019-06-12-074129-323, 13 February 2017, Incorporating Change 3, 12 June 2019 DOD Manual 4165.63 “DOD Housing Management https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/4165 63m.pdf?ver=2018-09-20-075812-223, 28 October 2010, Incorporating Change 2, 31 August 2018

ALL

AR 40-3 “Medical, Dental and Veterinary Care” https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r40_3.pdf, 23 April 2013

13-3. c.

(4), 13-3.

d. (2)(3)(4), and 13-3. f.

(1)

AR 525-27 “Army Emergency Management Program” https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN4163_AR5 25-27_FINAL.pdf, 29 March 2019

ALL

AR 420-5 “Army Fire and Emergency Services,” https://armypubs.army.mil/epubs/DR_pubs/DR_a/ARN39173-AR_420-5- 000-WEB-1.pdf , 1 September 2024

ALL

Assistant Chief of Staff for Installation Management (ACSIM) Army Fire & Emergency Services Scope of Services Policy Memorandum” 18 Jan

ALL

National Fire Codes (NFC) https://www.nfpa.org/Codes-and-Standards, various, current date On-Line

ALL

National Fire Protection Association (NFPA) Standards https://ihsmarkit.com/products/NFPA-standards.html, various, current date On-Line

ALL

Center for Public Safety Excellence (CPSE) Quality Improvement for Fire and Emergency Services, 10th Edition, 2022