Solicitation Criteria.pdf

SPB Form 31 Effective 7-19-2024

SOLICITATION NUMBER: 120277 O3 REBID,

VITAL RECORDS MANAGEMENT SYSTEM

Opening Date: DATE November 21, 2025 - 2:00 pm CST Mandatory Requirements The solicitation responses will first be examined to determine if all mandatory requirements listed below have been addressed to warrant further evaluation. Responses not meeting mandatory requirements will be excluded from further evaluation. The mandatory requirement items are as follows:

1. Contractual Agreement Form, must be signed manually in ink or by DocuSign;

2. Corporate Overview;

3. Sections II through IV

4. Functional Specifications; and

5. Technical Specifications

6. Cost Sheet.

Evaluation Criteria All responses to this solicitation, which fulfill all mandatory requirements, will be evaluated. Each category will have a maximum possible point potential. Areas that will be addressed and scored during the evaluation include:

Evaluation Criteria Possible Points

Part 1 Corporate Overview 20

Part 2 Functional Specification 30

Part 3 Technical Specification 30

Part 4 Cost Sheet 20

Total Points without Vendor Demonstrations 100

Vendor Demonstrations, (if required) 20

Total Points with Vendor Demonstrations 120

Part 4 – Cost Sheet Points Cost Sheet points should be calculated as follows:

Establish lowest cost submitted – lowest cost submitted receives the maximum points.

To assign points to all others, the following formula should be followed:

Lowest Cost Submitted Cost Submitted x Maximum Possible Cost Points = Cost Points to Award (see samples below)

Formula Sample Sample Sample

Lowest Cost Submitted $100,000 $100,000 $100,000

Cost Submitted $100,000 $200,000 $150,000 x Maximum Possible Cost Points 20 20 20

= Points To Award 20.00 10.00 13.33

SOLICITATION EVALUATION CRITERIA