Exhbit 3 Permit of Transit or Cremation.pdf

This exhibit is a permit document supporting the Nebraska Department of Health and Human Services' Request for Proposal Number 120277 O3 REBID for a cloud-based Vital Records Management System. The solicitation seeks a comprehensive software solution to manage vital records across multiple event types including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system must support up to 5,000 users with 1,000 concurrent users and facilitate data migration for approximately 10,000,000 existing records. The RFP was posted on October 31, 2025, with proposals due on November 21, 2025, at 2:00 pm CST. The contract term is five years with an option to renew for an additional five years, with a targeted go-live date within 15 months of the project kick-off meeting.

The vendor selection will be evaluated across four key areas: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points for vendor demonstrations. Vendors must demonstrate compliance with federal and state regulations including HIPAA, Section 508, and NIST guidelines, and provide a fully hosted cloud environment located within the United States. The system must integrate with state and federal systems such as STEVE, Social Security Administration, and Electronic Verification of Vital Events (EVVE). The current system is a hybrid infrastructure requiring complete modernization with no identified incumbent vendor continuing the project. Pricing will cover project implementation, support, maintenance, and operations across multiple contract phases, with specific hourly rates required for roles such as Software Engineers, IT Business Analysts, and Project Managers. The implementation requires migrating existing vital records data while supporting ongoing daily record increases with 99.9% uptime availability and stringent security protocols.