120277 O3 ADDENDUM 2 REVISED SCHEDULE OF EVENTS 12.19.25.docx

This is a Solicitation Addendum for RFP Number 120277 O3 issued by the Nebraska Department of Health and Human Services, establishing a revised schedule of events for the procurement of a cloud-based Vital Records Management System. The solicitation seeks a comprehensive software solution to manage vital records across multiple event types, supporting up to 5,000 users with 1,000 concurrent users, and managing approximately 10,000,000 existing records. The original proposal submission deadline was November 21, 2025, at 2:00 PM Central Time, with electronic submissions required through the ShareFile portal and a WebEx opening meeting. The evaluation period was revised to December 8, 2025, through December 29, 2025, with vendor demonstrations scheduled as required. The State posted its Intent to Award notification on or around January 2, 2026, with contract finalization extending through February 9, 2026, and contract execution targeted for February 15, 2026. The initial contract term is five years with an option to renew for an additional five years, with a targeted go-live date within 15 months of the project kick-off meeting.

The addendum reflects revised dates across all procurement phases, including an extended evaluation period and delayed award notification compared to earlier projections. The solicitation evaluation criteria allocate points across Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points available through vendor demonstrations. Vendors must comply with federal and state regulations including HIPAA, Section 508, and NIST guidelines, and provide a fully hosted cloud environment located within the United States. The current system is described as a hybrid infrastructure requiring complete modernization, with no specific incumbent vendor identified as continuing. Pricing is structured across project implementation, support, maintenance, and operations, with specific hourly rates required for roles including Software Engineers, IT Business Analysts, and Project Managers, though the exact total contract budget is not disclosed in this addendum.