Exhbit 3 Permit of Transit or Cremation.pdf

This is an Exhibit document related to a Request for Proposal (RFP) issued by the Nebraska Department of Health and Human Services (DHHS) for a cloud-based Vital Records Management System. The solicitation, numbered 120277 O3 REBID, seeks a comprehensive software solution to manage vital records across multiple event types including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system must support up to 5,000 users with 1,000 concurrent users and provide data migration capabilities for approximately 10,000,000 existing records. The RFP was posted on October 31, 2025, with proposals due on November 21, 2025, at 2:00 pm CST. The initial contract term is five years with an option to renew for an additional five years, with a targeted go-live date within 15 months of the project kick-off meeting.

The evaluation criteria will assess vendor responses across four key areas: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points for vendor demonstrations. Vendors must demonstrate compliance with federal and state regulations, including HIPAA, Section 508, and NIST guidelines, and provide a fully hosted cloud environment located within the United States. The system must integrate with state and federal systems including STEVE, the Social Security Administration, and Electronic Verification of Vital Events (EVVE). Pricing structure includes provisions for project implementation, support, maintenance, and operations across multiple contract phases, with specific hourly rates for roles such as Software Engineers, IT Business Analysts, and Project Managers. No specific incumbent vendor is continuing with the project, as the current system is described as a hybrid infrastructure requiring complete modernization. The system must maintain 99.9% uptime and implement stringent security protocols to support ongoing daily record increases.