List of Respondents.docx

This is a List of Respondents document for Solicitation Number 120277 O3, issued by the Nebraska Department of Health and Human Services (DHHS) for a cloud-based Vital Records Management System. The solicitation sought proposals from vendors to provide a comprehensive software solution for managing vital records across multiple event types, including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system was required to support up to 5,000 users with 1,000 concurrent users and migrate approximately 10,000,000 existing records. The solicitation opened on December 5, 2025, at 2:00 PM, with proposals originally due on November 21, 2025. Six vendors submitted responsive proposals: Axiell ALM Inc, Genesis Systems Inc., Global Solutions Group Inc., LexisNexis VitalChek, Mantech Advanced Systems International Inc., and Netsmart Technologies Inc. Two vendors submitted non-responsive proposals: Concourse Tech Inc and HBSComply (H.Boisch Solutions LLC). The initial contract term is five years with an option to renew for an additional five years, with a targeted go-live date within 15 months of project kick-off.

Evaluation of proposals was structured across four key criteria: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points for vendor demonstrations. The system must comply with federal and state regulations, including HIPAA, Section 508, and NIST guidelines, and operate in a fully hosted cloud environment located within the United States. The current system is a hybrid infrastructure requiring complete modernization with no incumbent vendor continuing the project. Vendors were required to provide detailed pricing for project implementation, support, maintenance, and operations across multiple contract phases, including specific hourly rates for roles such as Software Engineers, IT Business Analysts, and Project Managers. The RFP indicated a comprehensive procurement process involving vendor vetting, including potential reference and credit checks. No specific set-aside designations were explicitly mentioned in the solicitation.