Axiell ALM INC.pdf

This is a Request for Proposal (RFP) issued by the Nebraska Department of Health and Human Services (DHHS) for a cloud-based Vital Records Management System. The solicitation (RFP Number 120277 O3 REBID) seeks a comprehensive software solution to manage vital records across multiple event types including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system must support up to 5,000 users with 1,000 concurrent users and provide robust data migration capabilities for approximately 10,000,000 existing records. The RFP was posted on October 31, 2025, with proposals due on November 21, 2025, at 2:00 pm CST. The contract term is five years with an option to renew for an additional five years, with a targeted go-live date within 15 months of the project kick-off meeting.

The system must integrate with state and federal systems including STEVE, the Social Security Administration, and Electronic Verification of Vital Events (EVVE), and vendors must demonstrate compliance with federal and state regulations such as HIPAA, Section 508, and NIST guidelines. The cloud environment must be hosted within the United States with 99.9% uptime availability and stringent security protocols. Evaluation criteria assess responses across four key areas: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points for vendor demonstrations. The current system is a hybrid infrastructure requiring complete modernization with no incumbent vendor continuing. Vendors must provide detailed pricing covering project implementation, support, maintenance, and operations across multiple contract phases, including specific hourly rates for roles such as Software Engineers, IT Business Analysts, and Project Managers. The RFP indicates a comprehensive procurement process involving vendor vetting including potential reference and credit checks.