120277 O3 ADDENDUM 3 REVISED SCHEDULE OF EVENTS 1.23.25.docx

This is a Solicitation Addendum Three for the Nebraska Department of Health and Human Services (DHHS) detailing a revised schedule of events for Request for Proposal Number 120277 O3, a cloud-based Vital Records Management System. The solicitation, originally posted on October 31, 2025, with proposals due November 21, 2025, at 2:00 pm CST, encompasses the design and implementation of a comprehensive software solution to manage vital records including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system must support up to 5,000 users with 1,000 concurrent users and facilitate the migration of approximately 10,000,000 existing records. The revised schedule establishes multiple evaluation and award cycles with notification of intent to award postings scheduled for December 5, 2025, December 19, 2025, January 2, 2026, January 22, 2026, and February 23, 2026. Contract finalization periods range from December 5, 2025 through March 23, 2026, with corresponding contract execution dates spanning February 1, 2026 through March 25, 2026. The initial contract term is five years with an option to renew for an additional five years, and vendor demonstrations may be required at a date to be determined.

The evaluation criteria allocate 20 points for Corporate Overview, 30 points for Functional Specification, 30 points for Technical Specification, and 20 points for Cost Sheet, with potential additional points available through vendor demonstrations. Pricing is structured to cover project implementation, support, maintenance, and operations across multiple contract phases, with specific hourly rates required for roles including Software Engineers, IT Business Analysts, and Project Managers. The solicitation requires full compliance with federal and state regulations including HIPAA, Section 508, and NIST guidelines, and mandates a fully hosted cloud environment located within the United States with 99.9% uptime availability. No specific budget amount or set-aside designations are disclosed in this addendum. The target go-live date is within 15 months of the project kick-off meeting.